HomeMy WebLinkAboutMinutes - 1997.09.03 - 39028OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
September 3, 1997
The meeting was called to order at 9:12 a.m. by Chairman Pecky D. Lewis, Jr. in the commission room of the
Parks and Recreation Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Secretary Richard D. Kuhn, Jr., Fred Korzon, L. Brooks Patterson, Lawrence
Pernick, Kay Schmid, Richard Skarritt
COMMISSION MEMBERS ABSENT:
Vice Chairman Ruth Johnson, George Kuhn, Nancy McConnell
ALSO PRESENT:
Parks and Recreation
Oakland County Purchasing
Performance Strategies, Inc.
APPROVAL OF MINUTES:
Ralph Richard, Manager
Jon Kipke, Assistant Manager
Frank Trionfi, Chief, Admin. Services
Sheila Cox, Accountant IV
Mike Thibodeau, Chief of Golf Operations
Dan Stencil, Chief of Park Operations
Sue Delridge, Chief of Recreation
Mike Donnellon, Architectural Engineer
Desiree Marcks, Public Communications Assistant
Rob Rhein, Buyer
Rae Blackerby, PhD
Moved by Mr. Pernick, supported by Mrs. Schmid to approve the minutes of the meeting of
August 6, 1997, as written.
AYES: Korzon, R. Kuhn, Lewis, McConnell, Pernick, Schmid, Skarritt (6)
NAYS: (0)
Motion carried on a voice vote.
PUBLIC COMMENTS:
Chairman Lewis introduced Dr. Rae Blackerby, the long-range planning consultant for the Oakland County
Board of Commissioners. Dr. Blackerby will be working with staff to prepare for the retreat work session on
September 17.
APPROVAL OF PAYMENTS:
Moved by Mr. Skarritt, supported by Mrs. Schmid to approve the payment of Vouchers 7-1
through 7-628 and the Interdepartmental Payment Register for the July charges paid in
August.
AYES: Korzon, R. Kuhn, Lewis, Patterson, Pernick, Schmid, Skarritt (7)
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(Commission Meeting, September 3, 1997)
NAYS: (0)
Motion carried on a voice vote.
STATEMENT OF OPERATIONS:
The Statement of Operations as of July 31, 1997, was accepted as filed.
ACTIVITIES REPORT:
The Activities Report for the month of July, 1997, was accepted as filed.
1998 BUDGET ADOPTION:
Moved by Mr. Korzon, supported by Mr. R. Kuhn to approve the resolution adopting the
Parks and Recreation Commission's 1998 Appropriations Act incorporating the 1998
Operating Budget, and to approve the adoption of the Commission's 1998 Capital
Improvement Projects Budget.
AYES: Korzon, R. Kuhn, Lewis, Patterson, Pernick, Schmid, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
:R
As per the information filed in the agenda, the following bids were approved as recommended by staff and
Purchasing:
Moved by Mr. R. Kuhn, supported by Mrs. Schmid to award the contract for the installation
of the 8,325 feet of 4-foot farm fence 6-foot chain -link perimeter fence at Lyon Oaks to the
low bidder, Michigan Fence, in the amount of $64,871.00, which includes a $20,000
deduction for the elimination of clearing and placement of farm fence along the property
adjacent to the Ford Motor Company, plus a 7% contingency of $4,550, for a total budgeted
amount of $69,421.00. The amount of $19,870 will be transferred from the CIP Contingency
to fund this project.
AYES: Korzon, R. Kuhn, Lewis, Patterson, Pernick, Schmid, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
After discussion, Commission directed staff to contact Judge Kaufman on the 20-acre parcel previously
offered for sale to the Commission, expressing our continued interest in the acquisition of that piece.
Moved by Mr. Pernick, supported by Mr. R. Kuhn to award the bid for the installation and
capping of golf cart paths for all the golf courses to the low bidder, Milford Asphalt, in the
amount of $76,750, plus a ten percent contingency of $7,675, for a total budgeted amount
of $84,425.
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(Commission Meeting, September 3, 1997)
AYES: Korzon, R. Kuhn, Lewis, Patterson, Pernick, Skarritt (6)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. R. Kuhn, supported by Mr. Patterson to split the bid and award the contract to
perform an Initial Assessment Report for the Michigan Department of Environmental Quality
for Groveland Oaks to the lowest complete bidder, Soil and Materials Engineers, in the
amount of $7,140.00.
AYES: Korzon, R. Kuhn, Lewis, Patterson, Pernick, Schmid, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
Staff will re-evaluate RFP's for Independence Oaks and present a recommendation at the meeting in October.
NO SMOKING POLICY:
In response to the County Executive's Directive #1997-01 banning smoking in all county buildings, staff
reviewed the policy and recommended the Commission support it.
Staff has contacted Oak Management, our concessionaire; they are willing to work with the policy and enforce
it in the grill rooms/lounges and banquet facilities. The concessionaire will allow smoking through the end of
the year with announcements that there will be no smoking as of January 1.
Commission discussed the wisdom of including those facilities in this policy, believing it would have a
detrimental effect on bookings for the facilities. Commissioner Patterson noted that the original intent of the
directive was to exclude those facilities.
Moved by Mr. Korzon, supported by Mrs. Schmid to adopt County Executive Directive
#199701 banning smoking in all county facilities, with the understanding that it excludes the
Parks' grill rooms/lounges and banquet facilities.
AYES: Korzon, R. Kuhn, Lewis, Patterson, Pernick, Schmid, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
MANAGER'S REPORT:
In addition to the Manager's Report filed in the agenda, the following was noted:
---The Commission's new Park Bench Donation Policy is in effect, with 14 orders already placed. Commission
directed staff to change #4 of the policy to read, "The placard inscription must be approved by Commission staff
in accordance with Commission policy prior to ordering and purchase. Inspirational messages can be
considered."
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---Staff has received a $2,000 donation from the Oakland County Sportfishing Association. Representatives
from the group will be at the meeting in October to make a formal presentation.
---Assistant Manager Kipke updated the Commission on the contamination at the Red Oaks Golf Course.
Remediation has been determined at placing 8" of clay across the golf course; the county's attorneys have been
working with SOCRRA to set up a meeting to discover whether or not we should be participating in this remedial
action, especially without the City of Madison Heights also participating. SOCRRA can also terminate our
contract at Red Oaks at any time; however, they have not met with us on that yet.
Mr. Kipke noted that we are also waiting to see what the Oakland County Drain Commission is going to do on
the drain at that site; even if we do the remediation, the Drain Commission could still tear up the course for the
possible drain project.
Staff will keep the Commission posted on any progress on this matter.
---The Lyon Oaks master plan public hearing is scheduled for 7 p.m. on Tuesday, September 9, at Lyon
Township offices. All commissioners are welcome to attend.
---Chief of Recreation Sue Delridge update the Commission on the status of the pools, beaches and lifeguards,
noting the lifeguard shortage is a national problem with no foreseeable solution until the school years begin after
Labor Day.
The next meeting will be the retreat/work session at 9 a.m. on Wednesday, September 17, 1997.
The meeting was adjourned at 10:15 a.m.
Richard D. Kuhn, Jr., Secretary
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Karen Smith, Recording Secretary
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