HomeMy WebLinkAboutMinutes - 1998.04.01 - 39031OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
April 1, 1998
The meeting was called to order at 9:08 a.m. by Chairman Pecky D. Lewis, Jr. in the commission room of the
Parks and Recreation Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Ruth Johnson, Secretary Richard D. Kuhn, Jr., Fred Korzon,
Nancy McConnell, Frank Millard, Jr., Charles Palmer, Richard Skarritt, J. David VanderVeen
COMMISSION MEMBERS ABSENT:
George Kuhn
ALSO PRESENT:
Parks and Recreation Ralph Richard, Executive Officer
Jon Kipke, Assistant Manager
Frank Trionfi, Chief, Admin. Services
Sheila Cox, Accountant IV
Mike Thibodeau, Chief of Golf Operations
Dan Stencil, Chief of Park Operations
Janet Pung, Public Communications Officer
Joseph Figa, Chief, Design and Development
Sue Delridge, Chief of Recreation
Mike Donnellon, Architectural Engineering I
Jim Dunleavy, Recreation Supervisor
Tim Kopka, Recreation Supervisor
Oakland County Purchasing Bob Rhein, Buyer
APPROVAL OF MINUTES:
Moved by Mr. Palmer, supported by Mrs. Johnson to approve the minutes of the meeting of
March 18, 1998, as written.
AYES: Johnson, Korzon, Lewis, McConnell, Palmer, Skarritt, VanderVeen (7)
NAYS: (0)
Motion carried on a voice vote.
PUBLIC COMMENTS:
There were no questions asked by, nor comments received from, the public.
APPROVAL OF PAYMENTS:
Moved by Mr. Korzon, supported by Mr. Palmer to approve the Payment Approval Summary
from October, 1997, through February, 1998; and the Interdepartmental Payment Register
for January and February, 1998.
AYES: Johnson, Korzon, Lewis, McConnell, Palmer, Skarritt, VanderVeen (7)
3-1
(Commission Meeting, April 1, 1998)
NAYS: (0)
Motion carried on a voice vote.
STATEMENT OF OPERATIONS:
The Statement of Operations for the month ending February 28, 1998, was accepted as filed.
AWARD PRESENTATION:
Executive Officer Richard presented Recreation Supervisor Tim Kopka with the 1997 Bronze National Aquatic
Safety Award. This award is presented from Ellis & Associates to the lifeguard staff for their training and safety
record during the 1997 season.
SECURITY CONTRACT - OAKLAND COUNTY SHERIFF'S DEPARTMENT MOUNTED DIVISION:
Staff requested Commission approval to increase the use of the Sheriffs Department Mounted Division to both
days on the summer weekends, plus holidays and some special events.
Commissioner Palmer requested staff inquire whether or not this increase will affect use of the Mounted
Division by other communities.
Moved by Mrs. Johnson, supported by Mr. Palmer to approve the increased use of the
Oakland County Sheriffs Department Mounted Division to both weekend days in the summer
months, plus holidays and some special events, in the amount of $36,000 per year for the
years 1998 through 2000.
AYES: Johnson, Korzon, Lewis, McConnell, Palmer, Skarritt, VanderVeen (7)
NAYS: (0)
Motion carried on a voice vote.
AERIAL SURVEY - LYON OAKS:
Chief of Design Figa requested Commission approval of an aerial survey to produce topographical drawings
for the golf course and day use areas of Lyon Oaks. These drawings are required to complete the site and
design engineering for the development of the park.
Moved by Mr. Korzon, supported by Mr. Palmer to award the bid for the aerial survey of four
areas of Lyon Oaks to the low bidder, Abrams Aerial Survey Corporation, in the amount of
$14,428.00.
AYES: Johnson, Korzon, Lewis, McConnell, Palmer, Skarritt, VanderVeen (7)
NAYS: (0)
Motion carried on a voice vote.
LYON OAKS GOLF COURSE DESIGN DOCUMENT:
3-2
(Commission Meeting, April 1, 1998)
As directed by the Commission at its March 18 meeting, staff interviewed the firm of Arthur Hills and
Associates regarding their proposal for the golf course design at Lyon Oaks County Park.
The firm was able to address all of staffs concerns regarding price, construction supervision visits, placement
of course around the wetlands, and direction of the driving range.
Therefore, staff recommended Commission award the design construction contract for the Lyon Oaks golf
course to Arthur Hills and Associates for a fee based on 7% of the construction cost not to exceed $289,000,
plus additional fees for a wetlands specialist and irrigation, for a total contract not to exceed $343,000.
Staff provided information on estimated costs for maintenance and fees for this course.
Moved by Mr. VanderVeen, supported by Mr. Palmer to award the contract for the golf course
design at Lyon Oaks to Arthur Hills and Associates for a fee based on 7% of the construction
cost not to exceed $289,000, plus additional fees for a wetlands specialist and irrigation, for
a total contract not to exceed $343,000.
AYES: Johnson, Korzon, R. Kuhn, Lewis, McConnell, Millard, Palmer, Skarritt, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
LYON OAKS DAY USE DEVELOPMENT:
Staff requested Requests For Proposals for the preparation of the bidding documents for the construction of
the day use portion of Lyon Oaks. The project includes all the engineering and architectural designs for the
site construction for the entrance and access drives to the golf course, picnic areas, trails, and boardwalks;
site engineering and. architectural design for the clubhouse, golf cart storage, contact station, shelters,
restrooms, and maintenance facilities; and utilities, landscaping, lighting and other amenities.
Staff advised Commission of Beckett Raeder's familiarity with the site, their collaboration with Arthur Hills, and
their collaboration with wetlands consultant Brook Williamson; staff also related the firm's experience with staff
on the recently -completed campground renovation project at Groveland Oaks.
Staff also noted that the parameters for the golf course clubhouse were set for a 5,500-square foot building.
After discussion, Commission directed staff to interview the two low bidders, Beckett Raeder and Farrand and
Associates, informing them of the increase in the scope/size of the golf course clubhouse to 10,000 square
feet and requesting a revised proposal fee. Interested Commissioners were invited to be a part of the
interviews.
Moved by Mrs. Johnson, supported by Mr. R. Kuhn to authorize staff to interview Farrand and
Associates and Beckett Raeder, Inc., for the preparation of the bidding documents for the
construction of the day use portion of Lyon Oaks, including engineering and architectural
designs, and to award the contract not to exceed $169,138.
ROLL CALL VOTE:
AYES: Johnson, Korzon, R. Kuhn, Lewis, McConnell, Millard, Skarritt, VanderVeen (8)
NAYS: Palmer (1)
3-3
(Commission Meeting, April 1, 1998)
A sufficient majority having voted, the motion carried.
BIDS:
As per the information filed in the agenda, the following bids were approved as recommended by staff and
Purchasing:
Moved by Mr. Skarritt, supported by Mr. Palmer to award the bid for the purchase of
Columbia Cascade playground equipment for the Moraine Knoll picnic area at Independence
Oaks to Architectural Site Furnishings in the amount of $19,305.00; and to award the contract
for the installation of the play equipment, play surface, and accessible path to Playground
Installers of Michigan, in the amount of $16,399.27. Total for the two contracts is $35,704.27,
plus a five percent contingency of $1,785.21, for a total budgeted amount of $37,489.48.
AYES: Johnson, R. Kuhn, Lewis, McConnell, Millard, Palmer, Skarritt, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Palmer, supported by Mr. R. Kuhn to award the contract for the Fourth of July
weekend fireworks displays at Addison Oaks and Groveland Oaks, including providing,
transporting and displaying the fireworks under the supervision of the local fire departments,
to Independence Professional Fireworks, in the amount of $6,000 per show, for a total
contract amount of $12,000.
AYES: Johnson, R. Kuhn, Lewis, McConnell, Millard, Skarritt, VanderVeen (7)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. R. Kuhn, supported by Mr. Millard to award the purchase of a mobile treadwall
for the Mobile Recreation Program to the low bidder, Brewers Ledge, Inc., in the amount of
$15,620.00.
AYES: Johnson, R. Kuhn, Lewis, McConnell, Millard, Skarritt, VanderVeen (7)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Skarritt, supported by Mrs. McConnell to award the contract the development
of one 30-minute nature or park -related puppet show, to be performed as part of the Mobile
Recreation Program, to the low bidder, Fantasy E-Fex, in the amount of $3,989.28.
AYES: Johnson, R. Kuhn, Lewis, McConnell, Millard, Skarritt, VanderVeen (7)
NAYS: (0)
Motion carried on a voice vote.
3-4
(Commission Meeting, April 1, 1998)
Moved by Mrs. McConnell, supported by Mr. R. Kuhn to authorize staff to award the bid for
the purchase of 105 dozen staff shirts for seasonal and full-time staff throughout the parks
to the low bidder, not to exceed $13,071.12.
AYES: Johnson, R. Kuhn, Lewis, McConnell, Millard, Skarritt, VanderVeen (7)
NAYS: (0)
Motion carried on a voice vote.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's Report filed in the agenda, the following was noted:
---Mr. Richard updated the Commission on the progress of the sewer easement project at Orion Oaks.
---Commissioners were reminded of the May 1 Commissioners/Legislators Breakfast/Outing at 9 a.m. at White
Lake Oaks.
The next meeting will be at 9 a.m. on Wednesday, May 6, 1998.
The meeting was adjourned at 11:10 a.m.
Richard D. Kuhn, Jr., Secretary
Karen Smith, Recording Secretary
3-5