HomeMy WebLinkAboutMinutes - 1998.08.05 - 39032OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
August 5. 1998
The meeting was called to order at 9:25 a.m. by Chairman Pecky D. Lewis, Jr. in the banquet room of the Glen
Oaks Clubhouse.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Ruth Johnson, Fred Korzon, George Kuhn, Nancy McConnell,
Frank Millard, Jr., Richard Skarritt, J. David VanderVeen
COMMISSION MEMBERS ABSENT:
Secretary Richard D. Kuhn, Jr., Charles Palmer
ALSO PRESENT:
Parks and Recreation Ralph Richard, Executive Officer
Jon Kipke, Assistant Manager
Frank Trionfi, Chief, Administrative Services
Mike Thibodeau, Chief of Golf Operations
Dan Stencil, Chief of Park Operations
Desiree Stanfield, Public Communications Assistant
Joseph Figa, Chief, Design and Development
Sue Delridge, Chief of Recreation
Oakland County Purchasing Bob Rhein, Buyer
APPROVAL OF MINUTES:
Moved by Mrs. McConnell, supported by Mr. VanderVeen to approve the minutes of the
meeting of July 15, 1998, as written.
AYES: Korzon, G. Kuhn, Lewis, McConnell, Skarritt, VanderVeen (6)
NAYS: (0)
Motion carried on a voice vote.
PUBLIC COMMENTS:
There were no questions asked by, nor comments received from, the public.
APPROVAL OF PAYMENTS:
Moved by Mr. Korzon, supported by Mr. G. Kuhn to approve the payment of Payment
Register for the Report Period FM 09 FY 1998 (June, 1998), and the Oak Management
Credits for April, May, and June, 1998.
AYES: Korzon, G. Kuhn, Lewis, McConnell, Skarritt, VanderVeen (6)
NAYS: (0)
Motion carried on a voice vote.
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(Commission Meeting, August 5, 1998)
STATEMENT OF OPERATIONS:
The Statement of Operations for the month ending June 30, 1998, (Month 09, 1998) was accepted as filed.
ACTIVITIES REPORT:
The Activities Report for June, 1998, was accepted as filed.
GRANT APPLICATION SUBMISSION:
Moved by Mr. Skarritt, supported by Mrs. McConnell to approve the following resolution for
the submission of a grant application:
WHEREAS, the Oakland County Parks and Recreation Commission has been
notified by the Department of Natural Resources that application for cost -sharing grants from
the Michigan Natural Resources Trust Fund and Recreation Bond Program may be submitted
by September 1, 1998; and
WHEREAS, the Oakland County Parks and Recreation Commission has identified
and established priorities for acquisitions and improvements within the adopted Recreation
Master Plan; and
WHEREAS, the Oakland County Parks and Recreation Commission recommends
the filing of the following application to the Department of Natural Resources for a matching
grant:
Lyon Oaks Day Use Development
NOW THEREFORE BE IT RESOLVED, that the Oakland County Parks and
Recreation Commission recommends submission of the above -said grant application with
the appropriate matching funds to be designated from the one -quarter mill.
AYES: Korzon, G. Kuhn, Lewis, McConnell, Skarritt, VanderVeen (6)
NAYS: (0)
Motion carried on a voice vote.
LYON OAKS PARK DEVELOPMENT AERIAL SURVEY:
Moved by Mr. VanderVeen, supported by Mrs. McConnell to approve the increased scope
of the contract with Abrahams Aerial Survey Corporation and approve the additional costs
for aerial survey work at Lyon Oaks County Park in the amount of $3,376.00.
AYES: Korzon, G. Kuhn, Lewis, McConnell, Skarritt, VanderVeen (6)
NAYS: (0)
Motion carried on a voice vote.
PARKING LOT EXPANSION - GLEN OAKS:
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(Commission Meeting, August 5, 1998)
Moved by Mr. Korzon, supported by Mr. Skarritt to approve the additional amount of
$13,952.13 to Ajax Paving for renovation of the Glen Oaks parking lot, plus amend the
project budget by $3,089.33, with the amount to be appropriated from the 1998 Capital
Improvement Projects Budget contingency.
AYES: Korzon, G. Kuhn, Lewis, McConnell, Skarritt, VanderVeen (6)
NAYS: (0)
Motion carried on a voice vote.
CARPET REPLACEMENT - ADMINISTRATION OFFICE:
Moved by Mr. Korzon, supported by Mrs. McConnell to award the contract for the carpet
replacement in the administration office to Dupont Flooring Systems in the amount of
$18,362.45, which includes removal, installation, and the alternate of a border for the
commission room.
AYES: Korzon, G. Kuhn, Lewis, McConnell, Skarritt, VanderVeen (6)
NAYS: (0)
Motion carried on a voice vote.
BOATHOUSE RENOVATION - INDEPENDENCE OAKS:
Moved by Mr. Skarritt, supported by Mr. G. Kuhn to award the contract for the renovation of
the boathouse at Independence Oaks, including two handicap -accessible restrooms and a
vestibule, to the low bidder, LDS Contractors, in the amount of $108,000, plus alternate #1
for ceramic tile wainscot in the amount of $4,700 and alternate #2 to replace and modify the
existing outside deck in the amount of $12,925, plus a ten percent contingency of $12,562,
for a total budgeted amount of $138,187. A transfer in the amount of $27,187 will be made
from the Capital Improvement and Operating Budget Contingency funds to this project. The
bid and the contract award are contingent upon the review and approval by the Department
of Natural Resources.
AYES: Korzon, G. Kuhn, Lewis, McConnell, Skarritt, VanderVeen (6)
NAYS: (0)
Motion carried on a voice vote.
1999 PROPOSED CAPITAL IMPROVEMENT PROJECTS BUDGET REVISION:
Executive Officer Richard explained an error had been made in the budget computations for the proposed
1999 Capital Improvement Projects Budget resulting in a deduction in the available funds of approximately
$1.4 million. Staff reviewed and reprioritized the proposed projects and presented a revised budget for
Commission review.
Commission requested staff prepare a summary sheet reflecting those projects affected by the reprioritization
for review at the next meeting.
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(Commission Meeting, August 5, 1998)
Mr. Richard also noted that, as directed by the Commission, staff has been in contact with the Treasurer's
Office regarding a possible loan for development of Lyon Oaks. Staff has received a favorable response to
that possibility and will have a "payment schedule" and resolution for approval at the next meeting.
AMENDMENT TO THE 1998 OPERATING BUDGET:
Moved by Mr. G. Kuhn, supported by Mrs. McConnell to approve the transfer of $24,200.00
to the Waterford Oaks Toboggan Run (The Fridge) from the 1998 Operating Budget
Contingency, in accordance with the Commission's 1998 General Appropriations Act, which
incorporates the Uniform Local Budgeting Act.
AYES: Korzon, G. Kuhn, Lewis, McConnell, Skarritt, VanderVeen (6)
NAYS: (0)
Motion carried on a voice vote.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's Report filed in the agenda, the following was noted:
---Staff expects a sufficient number of lifeguards to remain on staff long enough to keep the beaches open
through Labor Day; the Red Oaks Waterpark will remain open through August 23, after which the remaining
guards will complete the season at Waterford Oaks.
---Mr. Figa and Mr. Richard reported the various changes in the scope of the proposed golf course/clubhouse
at Lyon Oaks, as requested by the Parks Commission, and the resulting notification of the increases in the
consultant's fees. More detailed information will be available for review at a later date.
---Employee/volunteer picnic is scheduled for Thursday evening, August 13, at Waterford Oaks Waterpark.
---Registration for the SCAMP/Wint Outing, scheduled for Friday, September 11, at Springfield Oaks Golf
Course, has been completely filled. Staff expects a successful event.
---Staff noted that current goals for the Parks' next millage are for the question to be placed on the August, 2000,
primary ballot.
NEW BUSINESS:
Vice Chairman Johnson was congratulated on her victory in winning the republican primary for state
representative.
Commissioner VanderVeen questioned the plans to replace the pit toilets on hole #4 at Springfield Oaks. Staff
will look at self-contained units, similar to those used at Glen Oaks, as replacements.
The next meeting will be at 9 a.m. on Wednesday, September 2, 1998, at Springfield Oaks Activities Center.
The meeting was adjourned at 10:20 a.m.
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Richard D. Kuhn, Jr., Secretary
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Karen Kohn, Recording Secretary
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