HomeMy WebLinkAboutMinutes - 1998.07.15 - 39039OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
July 15. 1998
The meeting was called to order at 9:08 a.m. by Chairman Pecky D. Lewis, Jr. in the commission room of the
Parks and Recreation Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Ruth Johnson, Secretary Richard D. Kuhn, Jr., George Kuhn,
Nancy McConnell, Frank Millard, Jr., Charles Palmer, Richard Skarritt, J. David VanderVeen
COMMISSION MEMBERS ABSENT:
Fred Korzon
ALSO PRESENT:
Parks and Recreation
Waterford Oaks BMX Parent Association
Oakland County Purchasing
Beckett Raeder, Inc.
Cooper Design
APPROVAL OF MINUTES:
Ralph Richard, Executive Officer
Jon Kipke, Assistant Manager
Frank Trionfi, Chief, Administrative Services
Sheila Cox, Accountant IV
Mike Thibodeau, Chief of Golf Operations
Dan Stencil, Chief of Park Operations
Janet Pung, Public Communications Officer
Joseph Figa, Chief, Design and Development
Sue Delridge, Chief of Recreation
Lawrie Burnette
Bob Rhein, Buyer
Debra Cooper
Gary Cooper
Moved by Mr. Skarritt, supported by Mr. Millard to approve the minutes of the meeting of
June 17, 1998, as written.
AYES: Johnson, G. Kuhn, R. Kuhn, Lewis, Millard, Skarritt (6)
NAYS: (0)
Motion carried on a voice vote.
PUBLIC COMMENTS:
There were no questions asked by, nor comments received from, the public.
APPROVAL OF PAYMENTS:
Moved by Mr. G. Kuhn, supported by Mrs. Johnson to approve the payment of Payment
Register for the Report Period FM 08 FY 1998 (May, 1998), and the Interdepartmental
Payment Register for May, 1998 (October, 1997, through April, 1998).
AYES: Johnson, G. Kuhn, R. Kuhn, Lewis, Millard, Skarritt (6)
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(Commission Meeting, July 15, 1998)
NAYS: (0)
Motion carried on a voice vote.
STATEMENT OF OPERATIONS:
The Statement of Operations for the month ending May 31, 1998, (Month 08, 1998) was accepted as filed.
CAPITAL IMPROVEMENT PROJECTS BUDGET UPDATE:
The Capital Improvement Projects Budget Update as of May 31, 1998, was accepted as filed.
DONATION PRESENTATION:
Lawrie Burnette, from the Waterford Oaks BMX Parent Association, presented a check for People For Parks
to the Commission in the amount of $12,000.
ORION OAKS BIKE PATH:
Moved by Mr. Millard, supported by Mr. Skarritt to authorize the payment of $100,000 to the
Township of Orion for the Oakland County Parks and Recreation Commission's portion of the
bike path construction on the east side of Orion Oaks along Joslyn Road.
AYES: Johnson, G. Kuhn, R. Kuhn, Lewis, McConnell, Millard, Palmer, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
Chief of Parks Dan Stencil noted that Sunday, July 26, at 2 p.m., the bike path will be officially dedicated;
Commissioners are invited to attend, which is being co -hosted by the Parks Commission.
BIDS:
As per the information filed in the agenda, the following bids were approved as recommended by staff and
Purchasing:
Moved by Mr. R. Kuhn, supported by Mrs. McConnell to award the bid for the reprinting of
the four-color general park information brochures to the low bidder, Grand River Printing, in
the amount of $11,057.81.
AYES: Johnson, G. Kuhn, R. Kuhn, Lewis, McConnell, Millard, Palmer, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Palmer, supported by Mr. Millard to award the contract for the painting of the
entire steel structure and fiberglass flume of the water slides at the Red Oaks Waterpark to
the low bidder, Hermes Painting, in the amount of $46,500, plus a ten percent contingency
of $4,650, for a total budgeted amount of $51,150.
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(Commission Meeting, July 15, 1998)
AYES: Johnson, G. Kuhn, R. Kuhn, Lewis, McConnell, Millard, Palmer, Skarritt, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's Report filed in the agenda, the following was noted:
---Assistant Manager Jon Kipke reported that the Springfield Oaks dam is still in our possession. We thought
that, when the mill pond property was deeded to the Township of Springfield, it included the dam.
The dam was recently inspected by the Michigan Department of Environmental Quality, who is recommending
repairs; the dam does not meet the 100-year storm requirements. The Parks Commission has a 60-day deadline
to notify the DEQ of our plans; staff requested Commission approval to hire a dam engineer to determine
necessary repairs.
Commission questioned the possibility of working with the Oakland County Drain Commission. They also
considered the necessity of the dam and what the township's reaction would be if we removed it, or requested
the township split the repair costs, since the mill pond is a recreational facility for them.
Commission directed staff to hire a dam engineer to review the project and make recommendations.
---Commissioner Millard suggested the Commission, as a board, give recognition to the staff at Groveland Oaks
for the efforts during the recent drowning. Staff noted that a Special Citizens Citation through the Oakland
County Sheriff's Department is in the works for their efforts during the rescue.
The next meeting will be at 9 a.m. on Wednesday, August 5, 1998, at Glen Oaks Clubhouse.
The meeting was adjourned to the budget work session at 10:20 a.m.
1998-99 BUDGETS WORK SESSION
Our 1999 budget year will commence October 1, 1998, and continue through September 30, 1999, to coincide
with the county's new fiscal year.
The proposed revenue budget for 1999 is $15,855,334, up 4.9% over the proposed budget for 1998. Of this
amount, $6,340,324 comes from fees and charges and interest on investments. The remaining balance of
$9,515,010 will come from the millage.
The proposed operating budget for 1999 is $12,340,586, an increase of 8.1 % over the 1998 proposed budget.
There are no operating equipment requests for 1999. However, there is $1,000,000 available as shown in the
capital improvement projects budget for equipment for Lyon Oaks.
Estimated new funds for capital development for 1999 is $3,888,398.
Personnel:
Staff is requesting one full-time Parks Maintenance Supervisor for Lyon Oaks Golf Course/Park.; however, the
position will be filled for only six months next year.
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Fees and Charges:
All the fees and charges recommended by staff were approved.
Capital Improvement Projects Budget:
The proposed 1999 capital improvement projects are budgeted at a reduction of $362,011.46, with estimated
new funds at $3,888,398.
Operating Programs:
Staff review some of the operating programs being focused on for 1999, including a direct mailing for residents
of southwest Oakland County, building and grounds maintenance budgets increases, department performance
audit follow up, and therapeutic recreation and senior program staffing for services around Oakland County.
Also, the Springfield Oaks Activity Center needs to be looked at once again for necessary repairs.
Commissioners will be at the facility for the September meeting to see the building again. A decision must be
made on repairs, including possibly having another acoustical study done, whether we need a new building, and
our involvement with 4-H.
Lyon Oaks:
Representatives from Beckett Raeder, Inc., and Cooper Design reviewed some of the preliminary costs for the
proposed golf course/day use development at Lyon Oaks.
Estimated costs for the development were presented at $10 million. Consultants noted that the work could be
done in either one or two phases to assist in budgeting for the development.
Discussion followed on the possible alternatives for what facilities to include in what phase of the project, funds
available in the Capital Improvement Projects Budget, and alternative financing.
Staff recommended doing the project in two phases, to proceed with phase I and the development of the golf
course over two years, and to consider a bond to finance the project.
Commission directed staff to investigate the possibility of a loan to help finance the project.
Commission also directed staff to proceed with phase I, which will include the golf course, the entire golf course
center/banquet facility, asphalt drives and parking lots, and all appropriate site work, landscape, and amenities.
The budget work session was adjourned at 12:20 p.m.
o
Richard D. Kuhn, Jr., Secretary Karen Kohn, Recording Secretary
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