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HomeMy WebLinkAboutMinutes - 1998.03.04 - 39042OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING March 4. 1998 The meeting was called to order at 9:13 a.m. by Chairman Pecky D. Lewis, Jr. in the commission room of the Parks and Recreation Commission's administration office. COMMISSION MEMBERS PRESENT: Chairman Pecky D. Lewis, Jr., Vice Chairman Ruth Johnson, Secretary Richard D. Kuhn, Jr., Fred Korzon, Frank Millard, Jr., Charles Palmer, Richard Skarritt COMMISSION MEMBERS ABSENT: George Kuhn, Nancy McConnell, J. David VanderVeen ALSO PRESENT: Parks and Recreation Oakland County Purchasing Springfield Twp. Historical Society APPROVAL OF MINUTES: Ralph Richard, Executive Officer Jon Kipke, Assistant Manager Frank Trionfi, Chief, Admin. Services Sheila Cox, Accountant IV Mike Thibodeau, Chief of Golf Operations Dan Stencil, Chief of Park Operations Janet Pung, Public Communications Officer Joseph Figa, Chief, Design and Development Sue Delridge, Chief of Recreation Sandy Dorey, Recreation Supervisor Jim Dunleavy, Recreation Supervisor Rob Rhein, Buyer Marge Davis, President Jud Davis Moved by Mr. Skarritt, supported by Mr. Palmer to approve the minutes of the meeting of February 18, 1998, as written. AYES: Johnson, R. Kuhn, Korzon, Lewis, Palmer, Skarritt (6) NAYS: (0) Motion carried on a voice vote. PUBLIC COMMENTS: There were no questions asked by, nor comments received from, the public. APPROVAL OF PAYMENTS: Moved by Mr. Korzon, supported by Mr. Skarritt to approve the payment of the Inter - department Payment Register for October, November, and December, 1997; the Oak Management, Inc., Credits for October, November, and December, 1997; and the Journal Voucher Register for October, November, and December, 1997. 3-1 (Commission Meeting, March 4, 1998) AYES: Johnson, R. Kuhn, Korzon, Lewis, Palmer, Skarritt (6) NAYS: (0) Motion carried on a voice vote. Vice Chairman Johnson requested staff from Information Technology attend an upcoming meeting to speak to the Commission on the new HRFIS system. STATEMENT OF OPERATIONS: The Statement of Operations for the month ending January 31, 1998, was accepted as filed. AWARD PRESENTATIONS: Chief of Recreation Sue Delridge presented Sandy Dorey, the Parks' recreation supervisor in charge of therapeutic recreation and seniors programs, with a plaque honoring her with the Program Leadership Award, which was received at the recent Michigan Recreation and Park Association annual conference. Chief of Recreation Sue Delridge presented Jim Dunleavy, the Parks' recreation supervisor in charge of mobile recreation and special events, with a plaque honoring him with the Young Professional Award, which was received at the recent MRPA annual conference. Executive Officer Richard presented Chief of Design and Development Joe Figa with a plaque received at the MRPA conference for Outstanding Facility Design for the Waterford Oaks Waterpark Renovation. Chairman Lewis extended congratulations to all three staff members on behalf of the Parks Commission. BIDS: Moved by Mr. Palmer, supported by Mrs. Johnson to approve the purchase of a four-wheel drive Kawasaki utility truckster for the Glen Oaks Golf Course to the low bidder, Pilgrim, in the amount of $8,825.85. AYES: Johnson, R. Kuhn, Korzon, Lewis, Palmer, Skarritt (6) NAYS: (0) Motion carried on a voice vote. Moved by Mr. Palmer, supported by Mr. R. Kuhn to approve the purchase of two riding greensmowers for Springfield Oaks and White Lake Oaks to the low bidder, W. F. Miller, in the amount of $26,800.00. AYES: Johnson, R. Kuhn, Korzon, Lewis, Palmer, Skarritt (6) NAYS: (0) Motion carried on a voice vote. DAVIS HOUSE - SPRINGFIELD OAKS: 3-2 (Commission Meeting, March 4, 1998) Mr. Jud Davis, member of the Springfield Township Historical Society, reviewed some of the history of the Davis House, which is located on the Springfield Oaks Golf Course, and related the Society's efforts to raise funds to repair the house's roof. The Society has received a bid to repair the roof, with either asphalt or cedar shake shingles, but they are still far short of the necessary funds. They are also endeavoring to get the house listed on the National Historic Registry, which would make them eligible to apply for additional grants, but they are still in the midst of that lengthy process. Because of the condition of the roof, Mr. Davis requested Commission consideration to make additional funds available for this repair. Commission discussed the agreement between the Parks Commission and the Society, the philosophy of Parks' involvement in a historical venture, and the bids for this project. After learning that the original parkland, including the house, was donated to the County, the Commission directed staff to research the history of the park, look at the house to review its condition, and then report back with further information at the next meeting. Mr. Davis was also directed to contact the Township of Springfield to see if the township would be willing to be a third -party member in an updated agreement with the Parks and the Society. ORION TOWNSHIP SAFETY PATH: Orion Township received bids for the 1.1 mile section of safety path proposed for construction on the west side of Joslyn Road adjacent to Orion Oaks County Park. The low bid was received from Bowen Paving in the amount of $210,485. With engineering and contingency costs included, the project total increases to $273,630. The contract was awarded to Bowen Paving at the Orion Township meeting on March 2. The Parks have an agreement with Orion Township to share equally in the cost of this project, not to exceed $100,000. Although the township officials are not formally asking, they are interested in knowing whether or not the Commission would be willing to support this project with additional funds. Moved by Mr. R. Kuhn, supported by Mr. Palmer to reaffirm the Parks' agreement with the Township of Orion to share equally in the cost of the 1.1 mile section of safety path to be constructed on the west side of Joslyn Road adjacent to Orion Oaks County Park, not to exceed $100,000. AYES: Johnson, Korzon, R. Kuhn, Lewis, Millard, Palmer, Skarritt (7) NAYS: (0) Motion carried on a voice vote. Executive Officer Richard noted that he will send a letter to the Township reaffirming the Commission's commitment of $100,000 and letting them know those funds are available. EXECUTIVE OFFICER'S REPORT: In addition to the Executive Officer's Report filed in the agenda, the following was noted: 3-3 (Commission Meeting, March 4, 1998) ---Mr. Richard has met with Springfield Township Supervisor Collin Walls, who noted that the township is waiting for the Huron -Clinton Metroparks officials to bring back a down -sized proposal for the waterpark facility at Indian Springs Metropark. The next meeting will be at 9 a.m. on Wednesday, March 18, 1998. The meeting was adjourned at 10:24 a.m. 144-'o'e. fu'. Richard D. Kuhn, Jr., Secretary Karen Smith, Recording Secretary 3-4