HomeMy WebLinkAboutMinutes - 1999.04.07 - 39049OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
April 7, 1999
The meeting was called to order at 9:09 a.m. by Chairman Pecky D. Lewis, Jr. in the commission room of the
Parks and Recreation Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary Richard D. Kuhn, Jr., George Kuhn,
Fred Korzon, Charles Palmer, J. David VanderVeen
COMMISSION MEMBERS ABSENT:
Eric Coleman, Thomas Law, Nancy McConnell
ALSO PRESENT:
Parks and Recreation
Oakland County Purchasing
Oakland County Treasurer's Office
E. A. Fuller Oak Management Corp
APPROVAL OF MINUTES:
Ralph Richard, Executive Officer
Jon J. Kipke, Assistant Manager
Frank Trionfi, Chief, Administrative Services
Janet Pung, Public Communications Officer
Joseph Figa, Chief, Design and Development
Mike Thibodeau, Chief of Golf
Sheila Cox, Accountant IV
Mike Donnellon, Architectural Engineering Aide II
Timothy Kopka, Recreation Supervisor
Mike Boyd, Recreation Supervisor
Bob Rhein, Buyer
Pat Dohany, Deputy Treasurer
Ted Fuller, President
Dan Shaw, Vice President
Janet Lekas, Treasurer
Nick Lekas, Partner
Randy Millbocher, Partner
Moved by Mr. G. Kuhn, supported by Mr. Palmer to approve the minutes of the meeting of
March 17, 1999, as written.
AYES: Korzon, G. Kuhn, R. Kuhn, Lewis, Palmer, Skarritt, VanderVeen (7)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Palmer, supported by Mr. R. Kuhn to approve the minutes of the public hearing
of March 17, 1999, as written.
AYES: Korzon, G. Kuhn, R. Kuhn, Lewis, Palmer, Skarritt, VanderVeen (7)
NAYS: (0)
Motion carried on a voice vote.
3-1
(Commission Meeting, April 7, 1999)
PUBLIC COMMENTS:
There were no questions asked by, nor comments received from, the public.
AWARDS:
Executive Officer Richard presented Secretary Richard Kuhn and Commissioner George Kuhn with service
pins in recognition of their 10 years' and 25 years' service, respectively, on the Parks and Recreation
Commission.
APPROVAL OF PAYMENTS:
Moved by Mr. Skarritt, supported by Mr. Korzon to approve the payment of the
Interdepartmental Payment Register for January, 1999 (FM 04, FY 1999) and February, 1999
(FM 05, FY 1999); and the Payment Register, including Voucher Report for the Period FM
05 FY 1999 (February, 1999) and the CIP Voucher Report for the Period FM 05 FY 1999,
(February, 1999).
AYES: Korzon, G. Kuhn, R. Kuhn, Lewis, Palmer, Skarritt, VanderVeen (7)
NAYS: (0)
Motion carried on a voice vote.
COMBINED STATEMENT OF OPERATIONS:
The Combined Statement of Operations for the month ending February, 1999, was accepted as filed.
INVESTMENT POLICY RESOLUTION:
Deputy Treasurer Pat Dohany presented a resolution for Commission consideration and adoption regarding
an investment policy for Commission funds. This resolution meets the criteria of Public Act 20 of 1943, as
amended, and will allow the Oakland County Treasurer to continue to invest the Parks Commission's funds.
Moved by Mr. Palmer, supported by Mr. VanderVeen to adopt the following resolution to
allow the Oakland County Treasurer to invest Parks Commission's funds:
WHEREAS, Public Act 20 of 1943 as amended requires the Oakland County Parks
and Recreation Commission to adopt a formal investment policy; and
WHEREAS, the Commission desires investment of its funds on a short-term basis.
NOW THEREFORE BE IT RESOLVED that the Commission adopts the investment
policy attached as exhibit "A."
AYES: Korzon, G. Kuhn, R. Kuhn, Lewis, Palmer, Skarritt, VanderVeen (7)
NAYS: (0)
Motion carried on a voice vote.
3-2
(Commission Meeting, April 7, 1999)
CONCESSION CONTRACT AMENDMENT:
As per the contract between Oakland County Parks and Oak Management, rental rates charged to the
concessionaire must be negotiated every five years. The Parks Chairman and staff have met with the
concessionaire and recommend the same rates as currently charged, with the following exception: Utility costs
to be paid by Oak Management at the Waterford Oaks Wave Pool Concession Stand have been increased
from 50% to 100%.
These negotiated rates are reflected in a ninth amendment to the original contract and will be in effect for the
contract years 1999 through 2003.
Staff requested Commission approval of the ninth amendment as presented.
Moved by Mr. Skarritt, supported by Mr. Palmer to approve the proposed ninth amendment
to the concession contract between the Oakland County Parks and Recreation Commission
and Oak Management Inc. as presented by staff.
AYES: Korzon, G. Kuhn, R. Kuhn, Lewis, Palmer, Skarritt, VanderVeen (7)
NAYS: (0)
Motion carried on a voice vote.
President Ted Fuller introduced several key members of Oak Management, including Vice President Dan
Shaw, Treasurer Janet Lekas, Nick Lekas, and Randy Millbocher. Commission members extended their
sympathy at the recent loss of George Lekas.
Staff also presented a proposed tenth amendment to the contract, which includes rental rates for the Lyon
Oaks Golf Clubhouse and extends the contract another seven years to expire December 31, 2015.
Mr. Fuller expressed his concerns over the proposed percentage rates for the new facility being dictated by
the calendar rather than revenue achievement.
Discussion followed on the completion date of the facility, including possible construction delays, plus start-up
operations of the banquet and grill room.
Moved by Mr. G. Kuhn, supported by Mr. Korzon to approve the proposed tenth amendment
to the concession contract between the Oakland County Parks and Recreation Commission
and Oak Management, Inc. with the following change: On page 3 under the heading of Lyon
Oaks Golf Clubhouse, change the percentage of the rental rate for the year 2001 to read "3
percent (3%) of the total annual gross sales up to $500,000 and thirteen and one-half percent
(13.5%) of total annual gross sales over $500,000 on the banquet facility and grill room and
twenty-five percent (25%) of the utility costs through December 31, 2001." Operator shall
begin paying rent and utility costs on the facility when the operations begin, which will be the
day of the first rental of the facility. Also, at the end of the year 2002, both parties shall have
the right to come back before the Commission to renegotiate the rental rate.
AYES: Korzon, G. Kuhn, R. Kuhn, Lewis, Palmer, Skarritt, VanderVeen (7)
NAYS: (0)
3-3
(Commission Meeting, April 7, 1999)
Motion carried on a voice vote.
CLASS C LIQUOR LICENSE - LYON OAKS GOLF COURSE:
Oak Management President Ted Fuller requested Commission approval to apply for a Class C liquor license
for the Lyon Oaks Clubhouse. This license, which will be in the name of both Oak Management Inc. and the
Oakland County Parks and Recreation Commission, will permit the sale of beer, wine, and spirits, plus allow
dancing and entertainment at the clubhouse. Also, this license cannot be sold or transferred; if the clubhouse
ever closes, the license will revert back to the state.
Moved by Mr. VanderVeen, supported by Mr. Skarritt to approve the submission of an
application to the Michigan Liquor Control Commission for a Class C liquor license in the
name of both Oak Management Inc. and the Oakland County Parks and Recreation
Commission for the Lyon Oaks golf course clubhouse.
AYES: Korzon, G. Kuhn, R. Kuhn, Lewis, Skarritt, VanderVeen (6)
NAYS: Palmer (1)
Motion carried on a voice vote.
1999 OPERATING BUDGET AMENDMENT:
Chief of Administrative Services Frank Trionfi noted that, in an effort to keep closer track of the budget and
avoid adjustments at the end of the year, staff will be requesting approval of quarterly budget adjustments,
when necessary.
Moved by Mr. Korzon, supported by Mr. R. Kuhn to approve the transfer of $2,561 from the
1999 Operating Budget Contingency to the Waterford Oaks Building Maintenance line item,
$12,925 from the 1999 Operating Budget Contingency to the Independence Oaks Grounds
Maintenance line item, and $9,000 from the 1999 Operating Budget Contingency to the
Waterford Oaks Waterpark Grounds Maintenance line item, in accordance with the
Commission's 1999 General appropriations Act, which incorporates the Uniform Local
Budgeting Act.
AYES: Korzon, G. Kuhn, R. Kuhn, Lewis, Palmer, Skarritt, VanderVeen (7)
NAYS: (0)
Motion carried on a voice vote.
POINT -OF -SALE CONVERSION - WATERPARKS:
Moved by Mr. Korzon, supported by Mr. Palmer to approve contracting with Golf
Reservations of America in the amount of $30,973 for the point -of -sale program conversion,
including software and hardware enhancements, training and installation, at the Red Oaks
and Waterford Oaks Waterparks.
AYES: Korzon, G. Kuhn, R. Kuhn, Lewis, Palmer, Skarritt, VanderVeen (7)
NAYS: (0)
3-4
(Commission Meeting, April 7, 1999)
Motion carried on a voice vote.
SPRINGFIELD OAKS ACTIVITIES CENTER IMPROVEMENTS:
Moved by Mr. Skarritt, supported by Mr. R. Kuhn to approve funding in the amount of $7,650
to Fair Oaks, L.L.C., to install 825 square feet of Techtum Sound Board, install commercial
carpet, and remove and replace drapes at the Springfield Oaks Activities Center.
AYES: Korzon, G. Kuhn, R. Kuhn, Lewis, Palmer, Skarritt, VanderVeen (7)
NAYS: (0)
Motion carried on a voice vote.
LYON OAKS HYDROLOGY STUDY:
Lyon Township officials are requiring the Commission complete a hydrological study before beginning
development of Lyon Oaks, in order to determine the impact of our irrigation on the local residents.
Chief of Design and Development Joe Figa reviewed the bids and requested Commission approval of a
contract with the low bidder, Soil and Material Engineers, Inc., for the installation of a 10-12" irrigation/test
well, plus testing, monitoring, analysis and report, in the amount of $41,119.80.
Discussion followed on the advisability of the contractor installing the two 4" wells for the maintenance area
and the 6" well for the clubhouse at the same time as the irrigation/test well. Also, bid price for the well
installation was based on a depth of 200 feet; Commission suggested the contract reflect the per foot price
adjustment if the well is less than 200 feet deep.
Moved by Mr. Korzon, supported by Mr. VanderVeen to approve a contract with Soil and
Material Engineers, Inc., as follows: Installation of a 10-12" irrigation/test well for $31,519.80;
hydrological study, including testing, monitoring, analysis, and report for $9,600.00; and
installation of two 4" wells for the maintenance area and one 6" well for the clubhouse for
$16,480.20, for a total contract price of $57,600.00. Staff was also directed to ensure the
contract reflects the per foot price adjustment if the well is less than 200 feet deep.
AYES: Korzon, G. Kuhn, R. Kuhn, Lewis, Palmer, Skarritt, VanderVeen (7)
NAYS: (0)
Motion carried on a voice vote.
:M
As per the information filed in the agenda, the following bids were approved as recommended by staff and
Purchasing:
Moved by Mr. R. Kuhn, supported by Mr. Skarritt to award the purchase of two each Ultra
Max self-propelled pool cleaners for the Red Oaks and Waterford Oaks Waterparks to the
low bidder, Lincoln Equipment, in the amount of $7,884.
AYES: Korzon, G. Kuhn, R. Kuhn, Lewis, Palmer, Skarritt, VanderVeen (7)
3-5
(Commission Meeting, April 7, 1999)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. VanderVeen, supported by Mr. Palmer to award the purchase of 115 each
Marco #7022 full base chaise lounge chairs for the Red Oaks and Waterford Oaks
Waterparks to the lone bidder meeting specifications, Taylor & Associates, in the amount of
$120 each, for a total purchase price of $13,800.
AYES: Korzon, G. Kuhn, R. Kuhn, Lewis, Palmer, Skarritt, VanderVeen (7)
NAYS: (0)
Motion carried on a voice vote.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's Report filed in the agenda, the following was noted:
---The William and Myrtle Hess Charitable Foundation recently donated $5,000 in support of park development
projects at Orion Oaks which are facilitated by staff with labor and financial assistance from the "Friends of Orion
Oaks" volunteer group.
---Staff will be following up with other fireworks display contractors, who participated in our recent request for
proposals for displays at Addison Oaks and Groveland Oaks, as a result of the second catastrophic explosion
at Independence Professional Fireworks, Inc.
---Staff recently submitted a grant application to the Michigan Department of Natural Resources Inland Fisheries
Grant Program for the construction of boat ramps at Addison and Orion Oaks and fishing/boating docks at
Addison, Independence, and Rose Oaks.
---Staff is planning a presentation to Rose Township officials to discuss a possible 3-year pilot program for
archery deer hunting. Residents are also requesting equine activities be planned at the park; staff will be
conducting a study on local sites available and their usage, which will also be presented to the township.
NEW BUSINESS:
---Commissioners and staff received correspondence from a concerned resident regarding the condition of the
trails at Independence Oaks. Staff will be meeting with the gentleman to discuss/review his concerns.
---Commission questioned the feasibility of storm warning capabilities for the new software at the waterparks.
Staff has looked into a link with the weather channel or a storm warning system; currently, they are available,
but are cost prohibitive.
---Commissioner Palmer expressed his concerns about the Board of Commissioners contacting Mr. Richard
regarding a recent change in the law creating new downdown development authorities and the resulting impact
on the Parks' in lost tax revenues.
Commission discussed the pros and cons of "DDA's" and concurred on the importance of being part of the
county's Ad Hoc Committee addressing this issue.
3-6
(Commission Meeting, April 7, 1999)
Moved by Mr. Palmer, supported by Mr. R. Kuhn to direct staff to prepare a resolution
expressing their concern regarding tax revenues for downtown development authorities and
to consider an Oakland County Parks and Recreation Commissioner for representation on the
Ad Hoc Committee.
AYES: Korzon, G. Kuhn, R. Kuhn, Lewis, Palmer, Skarritt, VanderVeen (7)
NAYS: (0)
Motion carried on a voice vote.
The next meeting will be at 9 a.m. on Wednesday, May 5, 1999, at the Wixom Community Center in Wixom.
The meeting was adjourned at 10:53 a.m.
Richard D. Kuhn, Jr., Secretary
Karen Kohn, Recording Secretary
3-7