HomeMy WebLinkAboutMinutes - 1999.02.17 - 39051OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
February 17, 1999
The meeting was called to order at 9:30 a.m. by Vice Chairman Richard Skarritt in the commission room of
the Parks and Recreation Commission's administration office.
COMMISSION MEMBERS PRESENT:
Vice Chairman Richard Skarritt, Secretary Richard D. Kuhn, Jr., Eric Coleman, Fred Korzon, Nancy
McConnell, J. David VanderVeen
COMMISSION MEMBERS ABSENT:
Chairman Pecky D. Lewis, Jr., George Kuhn, Thomas Law, Charles Palmer
ALSO PRESENT:
Parks and Recreation
Oakland County Facilities Management
Oakland County Emergency Management
APPROVAL OF MINUTES:
Ralph Richard, Executive Officer
Jon J. Kipke, Assistant Manager
Daniel Stencil, Chief of Park Operations
Janet Pung, Public Communications Officer
Joseph Figa, Chief, Design and Development
Brian Menghini, Accountant II
Michael Hughson, Property Management Specialist
Colleen Prosyniuk
Moved by Mr. Coleman, supported by Mr. R. Kuhn to approve the minutes of the public
hearing of January 20, 1999, as written.
AYES: Coleman, Korzon, R. Kuhn, McConnell, Skarritt, VanderVeen (6)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. R. Kuhn, supported by Mr. Coleman to approve the minutes of the meeting of
January 20, 1999, as written.
AYES: Coleman, Korzon, R. Kuhn, McConnell, Skarritt, VanderVeen (6)
NAYS: (0)
Motion carried on a voice vote.
PUBLIC COMMENTS:
There were no questions asked by, nor comments received from, the public.
APPROVAL OF PAYMENTS:
Moved by Mr. Korzon, supported by Mr. Coleman to approve the payment of the
Interdepartmental Payment Register for December, 1998 (FM 03, FY 1999); the Journal
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(Commission Meeting, February 17, 1999)
Voucher Register for October, November, and December, 1998 (FY 1999); Oak Management
Corporation, Inc. Credit Register for October, November, and December, 1998 (FY 1999);
the Payment Register, including Voucher Report Period FM 03 FY 1999 (December, 1998);
and the CIP Report for the Period FM 01 FY 1999, FM 02 FY 1999, and FM 03 FY 1999
(October, November, December, 1998).
AYES: Coleman, Korzon, R. Kuhn, McConnell, Skarritt, VanderVeen (6)
NAYS: (0)
Motion carried on a voice vote.
ACTIVITIES REPORT:
The Activities Report for the month of December, 1998, was accepted as filed.
OAKLAND COUNTY PARKS AND RECREATION COMMISSION POLICY ADDITIONS:
Moved by Mr. R. Kuhn, supported by Mrs. McConnell to adopt the following policies as
recommended by the auditors, Janz & Knight:
Audits
The Oakland County Parks and Recreation staff will perform yearly revenue audits for the
following concessionaires:
1) Oak Management Corporation, Inc.
2) Red Oaks Golf Dome and Sports Village
3) Vend-A-Matic
CIP Budget
Capital Improvement Projects will be defined as follows:
1) Projects that will add to the net worth of the Parks and Recreation system;
otherwise, projects will be designated to operating budget line items.
2) The minimum threshold for a capital improvement project will be $10,000,
unless otherwise determined.
3) Projects will be closed out at the end of each fiscal year, unless otherwise
determined.
AYES: Coleman, Korzon, R. Kuhn, McConnell, Skarritt, VanderVeen (6)
NAYS: (0)
Motion carried on a voice vote.
Commission suggested staff investigate the benefits of having our outside auditor also perform the annual
audit on our concessionaires; staff will request bids for both our audit and the concessionaires' for next year.
TORNADO SHELTER GRANT APPLICATION - GROVELAND OAKS:
In response to the Commission's concerns raised at the last meeting, Risk Management and Corporation
Counsel advised there should be no increase in liability in providing a shelter that is for tornado protection and
that entering into this grant proposal should cause no legal ramifications.
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(Commission Meeting, February 17, 1999)
The scope of the project has been narrowed to the construction of a single multi -functional facility. Total cost
is estimated at approximately $400,000; amount of the 75/25 matching grant would be $250,000.
Staff requested Commission authorization to submit a grant application to the Federal Emergency
Management Administration by their deadline of February 28, 1999.
Moved by Mr. Korzon, supported by Mr. Coleman to authorize staff to submit a 75/25
matching grant application to the Federal Emergency Management Administration for the
construction of a multi -functional facility that will provide restrooms/showers/laundromat, as
well as tornado protection, for park users at Groveland Oaks.
AYES: Coleman, Korzon, R. Kuhn, McConnell, Skarritt, VanderVeen (6)
NAYS: (0)
Motion carried on a voice vote.
Staff at Oakland County Emergency Management will review ways in which to designate this building for
public awareness and safety; Commission directed staff to bring this information back to the board for their
review.
:M
As per the information filed in the agenda, the following bids were approved as recommended by staff and
Purchasing:
Moved by Mrs. McConnell, supported by Mr. VanderVeen to split the bids for the irrigation
projects and award the contract for the installation of an irrigation system around the Glen
Oaks Clubhouse to the low bidder, Michigan Automatic, in the amount of $24,750, plus a ten
percent contingency of $2,475, for a total budget amount of $27,225; and award the contract
for the replacement of the irrigation control system at Red Oaks Golf Course to the low
bidder, marc Dutton, in the amount of $52,000, plus a ten percent contingency of $5,200, for
a total budget amount of $57,200. Total expenditure for both projects will be $84,425.
AYES: Coleman, Korzon, R. Kuhn, McConnell, Skarritt, VanderVeen (6)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. R. Kuhn, supported by Mr. Coleman to award the bid for the purchase of a
replacement 2000 Bobcat Loader cab assembly for Technical Support to Blavat in the
amount of $4,756.15.
ROLL CALL VOTE:
AYES: Coleman, Korzon, R. Kuhn, McConnell, Skarritt, VanderVeen (6)
NAYS: (0)
A sufficient majority having voted, the motion carried.
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(Commission Meeting, February 17, 1999)
Moved by Mr. Coleman, supported by Mr. VanderVeen to award the contract for the
installation of four wells for restroom buildings at Springfield Oaks and White Lake Oaks to
the low bidder, Mike Lalone, in the amount of $5,305 each, for a total expenditure of $21,220.
ROLL CALL VOTE:
AYES: Korzon, R. Kuhn, McConnell, Skarritt, VanderVeen, Coleman (6)
NAYS: (0)
A sufficient majority having voted, the motion carried.
EXECUTIVE SESSION:
Moved by Mrs. McConnell, supported by Mr. Coleman to adjourn the meeting to an Executive
Session for the purpose of discussing a proposed property acquisition.
AYES: Coleman, Korzon, R. Kuhn, McConnell, Skarritt, VanderVeen (6)
NAYS: (0)
Motion carried on a voice vote.
The meeting was adjourned to an Executive Session at 9:57 a.m.
The meeting was re -convened at 10:10 a.m.
PROPOSED PROPERTY ACQUISITION - LYON OAKS:
Moved by Mr. Korzon, supported by Mr. VanderVeen to authorize staff to proceed with the
purchase of the 13.8-acre parcel adjacent to Lyon Oaks at a price of $630,000, plus the
waiver of the relocation costs.
ROLL CALL VOTE:
AYES: R. Kuhn, McConnell, Skarritt, VanderVeen, Coleman, Korzon (6)
NAYS: (0)
A sufficient majority having voted, the motion carried,
LYON OAKS GOLF COURSE:
Staff was directed to review the Capital Improvement Projects Budget to adjust for the possibility of
constructing the additional 9-holes of the proposed golf course at Lyon Oaks now, along with the other 18
holes. Cost to build the additional 9 holes is estimated between $1.8 million and $2 million.
Staff presented a list of those projects that would be eliminated from the year 2000 budget, then phased back
into the budget in future years.
Commission expressed concern over eliminating so many projects throughout the entire park system and
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focusing the funds on just one park. They also questioned the time frame the postponed projects would be
phased back into the budget for completion, which projects are necessary and which are "wish list," plus what
the projected income might be from the additional 9 holes proposed for Lyon Oaks.
Staff was directed to address the CIP budget again, prioritizing those projects slated for postponement and
providing a schedule reflecting when those projects will be phased back into the budget. Staff will also provide
projections on the revenues and expenditures associated with the additional 9 holes of the Lyon Oaks golf
course.
Commissioner VanderVeen also suggested consideration to have the consultant complete the design phase
of the additional 9 holes at this time.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's Report filed in the agenda, the following was noted:
---New Bright Industries in Wixom contacted staff about the Commission's possible interest in acquiring 23 acres
of their property, which is adjacent to Lyon Oaks. Staff responded in the affirmative, but noted that, at this point
in time, it would have to be in the form of a gift from them as no acquisition funds are available.
---Staff met with Rose Township officials regarding Rose Oaks and the possibility of bow hunting at the park.
Township officials will review the ordinances regarding this issue; Parks staff will send a letter requesting their
approval for bow hunting from October through December.
The next meeting will be at 9 a.m. on Wednesday, March 17, 1999, at the administration office.
The meeting was adjourned at 10:32 a.m.
Richard D. Kuhn, Jr., Secretary
Karen Kohn, Recording Secretary
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