HomeMy WebLinkAboutMinutes - 1999.01.06 - 39052OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
January 6, 1999
The meeting was called to order at 9:11 a.m. by Chairman Pecky D. Lewis, Jr. in the commission room of the
Parks and Recreation Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary Richard D. Kuhn, Jr., Eric Coleman,
Fred Korzon, Thomas Law, Charles Palmer, J. David VanderVeen
COMMISSION MEMBERS ABSENT:
George Kuhn, Nancy McConnell
ALSO PRESENT:
Parks and Recreation
Oakland County Purchasing
Oakland Co. Board of Commissioners
Beckett & Raeder, Inc.
Arthur Hills & Associates
Cooper Design Architects
APPROVAL OF MINUTES:
Ralph Richard, Executive Officer
Jon Kipke, Assistant Manager
Frank Trionfi, Chief, Administrative Services
Daniel Stencil, Chief of Park Operations
Mike Thibodeau, Chief of Golf Operations
Janet Pung, Public Communications Officer
Joseph Figa, Chief, Design and Development
Sue Delridge, Chief of Recreation
Alfonso Johnson, Intern
Brian Menghini, Accountant II
Rob Rhein, Buyer
Frank H. Millard, Jr.
Deb Cooper, Principal
Christy Summers, Project Manager
Steve Forrest
Gary Cooper, Architect
Moved by Mr. Palmer, supported by Mr. VanderVeen to approve the minutes of the meeting
of December 4, 1998, as written.
AYES: Coleman, Korzon, R. Kuhn, Law, Lewis, Palmer, Skarritt, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
PUBLIC COMMENTS:
There were no questions asked by, nor comments received from, the public.
Chairman Lewis welcomed Eric Coleman to the Commission and Tom Law, who is returning to the
Commission. He also thanked retiring commissioner Frank Millard for his service to the Commission.
INTRODUCTION:
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Chief of Recreation Sue Delridge introduced Alfonso Johnson, student at Ferris State University, who is
serving an internship with the Parks at the Recreation Section Administration.
APPROVAL OF PAYMENTS:
Moved by Mr. Korzon, supported by Mr. R. Kuhn to approve the payment of Payment
Register for the Report Period FM 02 FY 1999 (November, 1998); and the Interdepartmental
Payment Register for November, 1998 (FM 02, FY 1999).
AYES: Coleman, Korzon, R. Kuhn, Law, Lewis, Palmer, Skarritt, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
COMBINED STATEMENT OF OPERATIONS:
The Statement of Operations for FM 02, FYI 999, for the month ending 11/30/98, was accepted as filed.
ACTIVITIES REPORT:
The Activities Report for November, 1998, was accepted as filed.
ELECTION OF OFFICERS:
Chairman Lewis requested Commissioner Law assume the position of Temporary Chairman for the purpose
of electing new officers for 1999.
Commissioner Law assumed the Chair and opened nominations for chairman.
Moved by Mr. Palmer, supported by Mr. Coleman to nominate Pecky Lewis as Chairman of
the Oakland County Parks and Recreation Commission for 1999.
No other nominations were received.
AYES: Coleman, Korzon, R. Kuhn, Law, Lewis, Palmer, Skarritt, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. R. Kuhn, supported by Mr. Palmer to nominate Richard Skarritt as Vice
Chairman of the Oakland County Parks and Recreation Commission for 1999.
No other nominations were received.
AYES: Coleman, Korzon, R. Kuhn, Law, Lewis, Palmer, Skarritt, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
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Moved by Mr. VanderVeen, supported by Mr. Palmer to nominate Richard Kuhn as Secretary
for the Oakland County Parks and Recreation Commission for 1999.
No other nominations were received.
AYES: Coleman, Korzon, R. Kuhn, Law, Lewis, Palmer, Skarritt, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
Chairman Lewis reassumed the Chair.
AWARD PRESENTATION:
Chief of Design and Development Joe Figa presented an award that the Commission had received from the
Michigan Asphalt Paving Association for the paving project recently completed at Independence Oaks. This
award was based on quality, project completion time, and project technical difficulty; the contractor and
engineer on this project received the same award.
LYON OAKS PARK PLAN:
Steve Forrest, Arthur Hills & Associates, presented the proposed Lyon Oaks golf course design, including the
practice facility and the three nines. He noted the Commission's previous decision to construct holes 1 - 18
as the first phase, which will avoid disruption of play on the course when the third nine holes are built.
Sensitivity to the wetlands was an important factor; no areas are planned to be filled, so no problems are
expected with the permitting through the Michigan Department of Environmental Quality.
Staff reviewed the meetings scheduled for the reviews/approval process by the township and noted that
construction documents are anticipated to be bid this spring.
Deb Cooper and Christy Summers, from Beckett & Raeder, Inc., presented the park plans. The main park
drive, which will enter off Pontiac Trail, will be constructed southward to a specific point, then split to the west
for the golf course and clubhouse/banquet facility, and to the east for the picnic areas and restroom. A small
nature center, trails, and a water feature in the northeast corner of the park are planned for future phases.
The golf course maintenance facility, which will include one heated and one unheated building, a self-
contained field pump, chemical storage building, material storage, and staff parking. The road to the facility,
off Old Plank Road, will be constructed for easy access/turning by trucks for deliveries.
The clubhouse/banquet facility entrance will be a boulevard and designed with two drop-off areas, one for the
golfers with their bags, and one, under the front canopy, for the banquet facility users. The drive will continue
completely around the facility for total access by emergency vehicles.
Two parking lots will service the facility; the south parking lot will have a "live" or wet detention pond, which
will allow eventual access to an adjacent wetland; and the north parking lot will have a "dead" or dry detention
pond. In response to a request from Commissioner Law, Deb Cooper will provide data on the maximum times
for water retention before it's outletted to the wetlands in the live pond.
The facilities within the park will be serviced by wells and septics; water and sewer hook ups were
investigated, but found to be cost prohibitive.
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investigated, but found to be cost prohibitive.
Gary Cooper, from Cooper Design Architects, reviewed the design concept of the clubhouse/banquet facility,
including the building's floor plans and exterior elevations. He noted that the 18,000+ square foot building will
include the pro shop, manager's office, storage, and grill room on the south end; the banquet room, with
seating for approximately 360 people, and small storage rooms on the west; formal lobby, banquet
manager/staff offices, and banquet restrooms in the north; and the kitchen centrally located. The lower level
will include the kitchen services, beer and wine cooler, dry storage, employee lockers and restroom, plus cart
storage for 120 golf carts.
Mr. Cooper noted that the building's construction will be a Type 2B rating, which will avoid costly fire
suppression. The consultants will be meeting with the township's fire marshall to ensure all fire -suppression
ordinances/requirements are met.
LYON OAKS PROPERTY ACQUISITION GRANT EXTENSION:
Moved by Mr. Palmer, supported by Mr. R. Kuhn to approve the following resolution for the
extension of the Lyon Oaks Acquisition Grant, #TF 96-026:
WHEREAS, the County of Oakland, Department of Parks and Recreation, entered
into the Project Agreement, Lyon Oaks Acquisition TF 96-026, with the Michigan Department
of Natural Resources on the 2nd day of April, 1997; and
WHEREAS, the AGREEMENT includes an effective acquisition completion deadline
of December 31, 1998, pursuant to Paragraph 4 (e); and
WHEREAS, an extension period is available for when a project completion date is
extended due to delays in acquisition; and
WHEREAS, the Lyon Oaks Acquisition has shown significant and continued progress
toward completion; and
WHEREAS, the Oakland County Parks and Recreation Commission has
appropriated matching funds and is actively pursuing the completion of the acquisition,
thereby meeting the criteria for extension.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission recommends amending the grant with the appropriate extension.
AYES: Coleman, Korzon, R. Kuhn, Law, Lewis, Palmer, Skarritt, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
INDEPENDENCE OAKS RESTROOM RENOVATION:
Moved by Mr. Skarritt, supported by Mr. Coleman to approve the following resolution to
extend the grant agreement through the Michigan Natural Resources Trust Fund for the
Independence Oaks Restroom Renovation:
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WHEREAS, the County of Oakland, Department of Parks and Recreation, entered
into the Project Agreement, Independence Oaks Restroom TF 95-052, with the Michigan
Department of natural Resources on the 12th day of August, 1996; and
WHEREAS, the AGREEMENT includes an effective facility development deadline
of December 31, 1998, pursuant to Paragraph 12; and
WHEREAS, an extension period is available for when a project completion date is
extended due to delays in construction; and
WHEREAS, the Independence Oaks Restroom Renovation project has shown
significant and continued progress toward completion; and
WHEREAS, the Oakland County Parks and Recreation Commission has
appropriated matching funds and is actively pursuing the completion of construction, thereby
meeting the criteria for extension.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission recommends amending the grant with the appropriate extension.
AYES: Coleman, Korzon, R. Kuhn, Law, Lewis, Palmer, Skarritt, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
INDEPENDENCE OAKS NATURE CENTER ADDITION:
Moved by Mr. Skarritt, supported by Mr. Coleman to approve the following resolution to
amend the grant, #BF 93-036, for the Independence Oaks Nature Center Expansion:
WHEREAS, the County of Oakland, Department of Parks and Recreation, entered
into the Project Agreement, Independence Oaks Nature Center Expansion #BF 93-036, with
the Michigan Department of Natural Resources on the 24th day of August, 1994; and
WHEREAS, the AGREEMENT includes nature exhibits, pursuant to Paragraph 3;
and
WHEREAS, the Michigan Department of Natural Resources and Oakland County,
Department of Parks and Recreation, mutually agree that Paragraph 3 be amended by
deleting nature exhibits, and Oakland County Parks and Recreation installing permanent
nature exhibits at its own expense by the spring of 1999.
NOW THEREFORE BE IT RESOLVED, that the Oakland County Parks and
Recreation Commission recommends amending the grant with the appropriate Amendment.
AYES: Coleman, Korzon, R. Kuhn, Law, Lewis, Palmer, Skarritt, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
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Moved by Mr. Palmer, supported by Mr. R. Kuhn to approve the transfer of $15,555.00 from
the 1999 Operating Budget Contingency Fund to the 1999 Addison Oaks Operating
Equipment line item account.
AYES: Coleman, Korzon, R. Kuhn, Law, Lewis, Palmer, Skarritt, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
GRAVEL PARKING LOTS - ROSE OAKS:
Moved by Mr. Korzon, supported by Mr. Palmer to authorize the payment of $12,931.07 to
U.S. Sand and Stone for the purchase of 21AA road gravel to construct the two temporary
day use parking lots on Fish Lake Road and Buckhorn Lake Road at Rose Oaks.
AYES: Coleman, Korzon, R. Kuhn, Law, Lewis, Palmer, Skarritt, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
MASTER CALENDAR:
Changes to the Commission's 1999 master calendar were discussed, including the recognition banquet date
change to Friday, March 26, and locations of several meetings changed to various parks in order to tour those
facilities; the revised calendar will be included in the next agenda.
EXECUTIVE SESSION:
Moved by Mr. VanderVeen, supported by Mr. Law to adjourn the meeting to an Executive
Session for the purpose of discussing a possible land acquisition.
AYES: Coleman, Korzon, R. Kuhn, Law, Lewis, Palmer, Skarritt, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
The meeting was adjourned to an Executive Session at 10:28 a.m.
The meeting was re -convened at 11:02 a.m.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's Report filed in the agenda, the following was noted:
---After discussion of the letter from Drain Commissioner George Kuhn regarding the proposed 12 Towns Drain
Project, plus the opinion from Corporation Counsel on the payment request from SOCRRA for a portion of the
engineering services for the remedial action plan at Red Oaks, Commission directed staff to send a letter to
SOCRRA, include the opinion from Corporation Counsel, but inform them we are waiting to see what will happen
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engineering services for the remedial action plan at Red Oaks, Commission directed staff to send a letter to
SOCRRA, include the opinion from Corporation Counsel, but inform them we are waiting to see what will happen
on the property.
---Closing on the 39-acre Kaufman parcel at Lyon Oaks is expected this month
---Staff is meeting with Oak Management of preliminary negotiations for percentages for the next five years of
the concessionaire contract. Staff will also check other facilities in the area, then bring recommendations to the
Commission before April.
OLD BUSINESS:
---Commission Secretary R. Kuhn updated the Commission on the status of the proposed waterpark project at
Indian Springs Metropark.
The next meeting will be at 9 a.m. on Wednesday, January 20, 1999, at the administration office.
The meeting was adjourned at 11:25 a.m. e. �% �� kellid
Richard D. Kuhn, Jr., Secretary Karen Kohn, Recording Secretary
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