HomeMy WebLinkAboutMinutes - 1999.01.20 - 39054OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
January 20. 1999
The meeting was called to order at 9:13 a.m. by Chairman Pecky D. Lewis, Jr. in the commission room of the
Parks and Recreation Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary Richard D. Kuhn, Jr., Eric Coleman,
Fred Korzon, Thomas Law, Charles Palmer
COMMISSION MEMBERS ABSENT:
George Kuhn, Nancy McConnell, J. David Vanderveen
ALSO PRESENT:
Parks and Recreation
Oakland County Purchasing
Oakland County Emergency Management
Janz & Knight
APPROVAL OF MINUTES:
Ralph Richard, Executive Officer
Frank Trionfi, Chief, Administrative Services
Daniel Stencil, Chief of Park Operations
Janet Pung, Public Communications Officer
Joseph Figa, Chief, Design and Development
Sue Delridge, Chief of Recreation
Brian Menghini, Accountant II
Rob Rhein, Buyer
Colleen Prosyniuk
Donald VanLoo, CPA
John Mackey, CPA
Moved by Mr. Palmer, supported by Mr. Coleman to approve the minutes of the meeting of
January 6, 1999, with the following correction:
Page 3 - 6, under Executive Session, include in the motion the reason for the Executive
Session, as follows: ..."to adjourn to an Executive Session for the purpose of discussing a
possible land acquisition."
AYES: Coleman, Korzon, R. Kuhn, Law, Lewis, Palmer, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
PUBLIC COMMENTS:
There were no questions asked by, nor comments received from, the public.
1998 AUDIT:
The 1998 audit report reflects a variance in revenues of an additional $1,309,958 and a variance in expenses
of an additional $11,167. The additional $1,298,791 will be placed in the 1999 Capital Improvement Projects
Budget.
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(Commission Meeting, January 20, 1999)
Staff recommended Commission accept the audit and amend the 1998 Operating Budget to $11,427,525, with
the individual amounts for each budget center to be the same as those shown in the "actual" column of Page
18.
Chief of Administrative Services Frank Trionfi reviewed staff responses to recommendations included in the
audit report.
Commission directed staff to establish a policy on repair and maintenance expenses versus capital
improvements, establish a minimum dollar amount threshold for capital improvement projects, and establish
a project completion time table to expedite timely capital improvement project closings.
Moved by Mr. Palmer, supported by Mr. Law to establish a policy for annual audits to be
performed by staff for Oak Management Corporation, Inc., the Red Oaks Golf Dome and
Sports Village, and Vend-A-Matic, Inc.
AYES: Coleman, Korzon, R. Kuhn, Law, Lewis, Palmer, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
Staff will prepare these policies for Commission approval within the next month.
Moved by Mr. Coleman, supported by Mr. Law to accept the 1998 Audit Report from Janz &
Knight, and to amend the 1998 Operating Budget to $11,427,525, with the individual amounts
for each budget center to be the same as those shown in the "actual" column of Page 18 of
the report.
AYES: Coleman, Korzon, R. Kuhn, Law, Lewis, Palmer, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
In an effort to keep Commission better apprised of budget corrections, staff will be listing for Commission
review on a quarterly basis any items not budgeted for.
PROPOSED TORNADO SHELTER PROGRAM - GROVELAND OAKS:
In response to the tornado that touched down in the Groveland/Springfield Township area only two miles from
Groveland Oaks in July of 1997, disaster funds have been made available through the Federal Emergency
Management Administration.
Oakland County Emergency Management Services and Parks staff have discussed the possibility of
renovating two existing restroom/shower buildings and constructing a new bathroom/shower facility with
design features to house, between the three buildings, up to 2,500 park patrons. Park patrons currently have
no protection in the park and are asked to leave when threatening weather goes to warning status.
F.E. M.A. has made a $250,000 (75/25) grant available. The Commission's 25 percent commitment can be
12 1/2% cash and 12 1/2% in -kind services. Deadline to apply for this grant is February 28, 1999; application
will be made through Emergency Management.
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(Commission Meeting, January 20, 1999)
Staff requested Commission support in the form of a letter to accompany the grant application.
In response to concerns expressed by the Commission, staff will check with Risk Management on possible
liability if someone gets hurt in the facility; will present a total budget for this project, including possible
phasing; and list other possible uses for the buildings.
Commission also directed staff to write a policy stating the purpose of the facilities being designated for, and
placed at, Groveland Oaks rather than at all the park facilities, is because of the high winds in that area.
Moved by Mr. Palmer, supported by Mr. Law to table the Groveland Oaks tornado shelter
program agenda item.
AYES: Coleman, R. Kuhn, Law, Lewis, Palmer, Skarritt (6)
NAYS: (0)
Motion carried on a voice vote.
1997-2001 PARKS RECREATION MASTER PLAN AMENDMENT:
Moved by Mr. R. Kuhn, supported by Mr. Coleman to adopt the following resolution to
approve the amendments to the 1997-2001 Recreation Master Plan:
WHEREAS, the Oakland County Parks and Recreation Commission has adopted the
1997-2001 Parks Recreation Master Plan;" and
WHEREAS, supplemental objectives were developed in response to identified needs
and deficiencies to be incorporated into the "1997-2001 Parks Recreation Master Plan;" and
WHEREAS, the amended "1997-2001 Parks Recreation Master Plan" meets the
Oakland County Parks and Recreation Commission's long-range goals, objectives, and
financial funding; and
WHEREAS, the goals and objectives will assist the Oakland County Parks and
Recreation Commission in determining future planning by lending direction while remaining
flexible to allow for adjustments by creative and responsible management.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission adopts the "1997-2001 Parks Recreation Master Plan" as amended.
AYES: Coleman, R. Kuhn, Law, Lewis, Palmer, Skarritt (6)
NAYS: (0)
Motion carried on a voice vote.
CLUBHOUSE ADDITION - GLEN OAKS:
Moved by Mr. Palmer, supported by Mr. Skarritt to approve the additional expenditure of
$2,214.95 to LDS Contractors, Inc. for the renovation project at the Glen Oaks Clubhouse.
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(Commission Meeting, January 20, 1999)
AYES: Coleman, Korzon, R. Kuhn, Law, Lewis, Palmer, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
DETROIT SNOW REMOVAL:
Staff presented a report on the costs incurred assisting the City of Detroit with their snow removal in
preparation for the International Auto Show; these costs will be reimbursed by the City of Detroit.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's Report filed in the agenda, the following was noted:
---Staff has met with the Paglinos, from the Red Oaks Golf Dome and Sports Village, regarding their concerns
over the proposed construction at the Red Run Drain and the resulting effect on their operation and contract fee.
Staff will complete the audit of their operation, then meet with them again to determine what percentage of their
facility will remain in operation during the construction, then negotiate their fee. Commission will be apprised of
the status of the negotiations.
---Commission has a booth at the Camper Show at the Silverdome January 27 - 31; tickets were made available
to those Commissioners interested in attending.
The next meeting will be at 9 a.m. on Wednesday, February 17, 1999, at the administration office.
The meeting was adjourned at 10:58 a.m.
14,e '- ,,0
Richard D. Kuhn, Jr., Secretary
Karen Kohn, Recording Secretary
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