HomeMy WebLinkAboutMinutes - 1999.06.23 - 39058OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
June 23, 1999
The meeting was called to order at 9:08 a.m. by Chairman Pecky D. Lewis, Jr. in the commission room of the
Parks and Recreation Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary Richard D. Kuhn, Jr., Eric Coleman,
George Kuhn, Thomas Law, Nancy McConnell, Charles Palmer, J. David VanderVeen
COMMISSION MEMBERS ABSENT:
Fred Korzon
ALSO PRESENT:
Parks and Recreation Ralph Richard, Executive Officer
Jon J. Kipke, Assistant Manager
Frank Trionfi, Chief, Administrative Services
Janet Pung, Public Communications Officer
Joseph Figa, Chief, Design and Development
Mike Thibodeau, Chief of Golf
Brian Menghini, Accountant II
Sue Delridge, Chief of Recreation
Daniel Stencil, Chief of Parks
Huron Valley Trailway Council Chris Doozan, Member
APPROVAL OF MINUTES:
Moved by Mr. R. Kuhn, supported by Mr. Skarritt to approve the minutes of the meeting of
June 2, 1999, as written.
Commissioner Skarritt questioned the wording of the ballot question in the resolution for the millage ren ewal.,
expressing his concern over the use of the word "increase" rather than "renewal."
Staff noted that this is the wording that has been used in each of the millage renewals and it was our
understanding that the question had to be written in this manner. Also, a paragraph prefaces the wording of
the ballot question specifically stating that it is a renewal.
Staff will have Corporation Counsel review the wording of the ballot question.
Commission Secretary R. Kuhn also requested staff check with the Oakland County Clerk's office on the date
of the election, believing it will be August 8 rather than August 1.
AYES: Coleman, G. Kuhn, R. Kuhn, Law, Lewis, McConnell, Palmer, Skarritt, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
PUBLIC COMMENTS:
There were no questions asked by, nor comments received from, the public.
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APPROVAL OF PAYMENTS:
Moved by Mr. R. Kuhn, supported by Mr. Palmer to approve the payment of the
Interdepartmental Payment Register for March and April, 1999 (FM 06 and FM 07, FY 1999);
and the Payment Register, including Voucher Report for the Period FM 04 and 08 FY 1999
(January and May, 1999), the CIP Report for the Period FM 04 and 08 FY 1999 (January and
May, 1999), plus Fund 407 and 408 (January, 1999).
AYES: Coleman, G. Kuhn, R. Kuhn, Law, Lewis, McConnell, Palmer, Skarritt, VanderVeen (9)
Motion carried on a voice vote.
COMBINED STATEMENT OF OPERATIONS:
The Combined Statement of Operations for the month ending May, 1999, was accepted as filed.
ACTIVITIES REPORT:
The Activities Report for the month of May was accepted as filed.
LYON OAKS BIKE PATH:
Moved by Mr. Skarritt, supported by Mr. Palmer to remove from table the Lyon Oaks Bike
Path issue for discussion and action.
AYES: Coleman, G. Kuhn, R. Kuhn, Law, Lewis, McConnell, Palmer, Skarritt, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
Chris Doozan, a representative from the Huron Valley Trailway Council, was present to discuss the concerns
regarding the width of the proposed bike path at Lyon Oaks, which were expressed by the Commission at the
June 2 meeting. Mr. Doozan cited recommendations, guidelines, and studies on which the Trailway Council
based their decision of a 12-foot wide path.
Staff surveyed a number of parks systems, noting most are using 10-foot wide paths. Therefore, staff
recommended the bike path at Lyon Oaks be constructed at the 10-foot width.
Moved by Mr. G. Kuhn, supported by Mr. Palmer to approve the bike path at Lyon Oaks be
constructed of asphalt and at a width of ten feet.
ROLL CALL VOTE:
AYES: Coleman, G. Kuhn, R. Kuhn, Lewis, McConnell, Palmer, Skarritt, VanderVeen (8)
NAYS: Law (1)
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A sufficient majority having voted, the motion carried.
BUDGET AMENDMENT REVISION - WATERFORD OAKS:
Moved by Mr. Palmer, supported by Mr. Law to approve the transfer of $3,675 from the 1999
Operating Budget Contingency to the Waterford Oaks Waterpark Grounds Maintenance line
item for the additional expenditure to construct the picnic shelter concrete pads at Waterford
Oaks.
AYES: Coleman, G. Kuhn, Law, Lewis, McConnell, Palmer, Skarritt, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
BID - LYON OAKS GOLF COURSE CONSTRUCTION:
Chief of Design Joe Figa reviewed the bids for the golf course construction at Lyon Oaks and recommended
the Commission approve a contract with the low bidder, Turf Drain, Inc., in the amount of $3,506,785.00, plus
a 15% contingency of $526,017, for a total budgeted amount of $4,032,802. Mr. Figa noted that the alternate
for the removal of clearing debris was not included in the recommendation, because the township allows
burning; however, if the removal proves necessary, the cost can be absorbed in the contingency. Mr. Figa also
remarked that the requested contingency is higher than usual in order to cover sanitary system difficulties and
unknown variables in working around the wetlands.
Commission expressed concern over ensuring the amount of the alternate does not change; staff was directed
to have Corporation Counsel review and approve the wording of the contract.
Moved by Mr. Coleman, supported by Mrs. McConnell to award the contract for the golf
course construction at Lyon Oaks to the low bidder, Turf Drain, Inc., in the amount of
$3,506,785.00; and the alternate for debris removal, if necessary, in an amount not -to -exceed
$80,000.00; plus a ten percent contingency in the amount of $350,675.00, for a total
budgeted amount of $3,937,460.00.
ROLL CALL VOTE:
AYES: R. Kuhn, Law, Lewis, McConnell, Palmer, Skarritt, VanderVeen, Coleman (8)
NAYS: (0)
A sufficient majority having voted, the motion carried.
MILLAGE:
Executive Officer Richard noted copies of the resolution regarding the millage ballot question had been
distributed in the agenda; this resolution is on the General Government Committee's July 7 agenda for their
review and approval.
EXECUTIVE OFFICER'S REPORT:
The Executive Officer's Report was as filed in the agenda.
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NEW BUSINESS:
---Commissioner Palmer announced that Emily Ruth Johnson Nanney, daughter of past Parks Commissioner
Ruth Johnson, was born on Tuesday, June 22; congratulations will be sent on behalf of the commission.
The next meeting will be at 9 a.m. on Wednesday, July 14, 1999.
The meeting was adjourned to a tour of Waterford Oaks at 10:17 a.m.
Richard D. Kuhn, Jr., Secretary Karen Kohn CPS, Recording Secretary
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