HomeMy WebLinkAboutMinutes - 1999.03.17 - 39059OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
March 17. 1999
The meeting was called to order at 9:12 a.m. by Chairman Pecky Lewis, Jr. in the commission
room of the Parks and Recreation Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky Lewis, Jr., Secretary Richard D. Kuhn, Eric Coleman, George Kuhn,Thomas Law,
Charles Palmer, J. David VanderVeen.
COMMISSION MEMBERS ABSENT:
Vice Chairman Richard Skarritt, Fred Korzon, Nancy McConnell
ALSO PRESENT:
Parks and Recreation
Oakland County Executive
Oakland County Purchasing
North Oakland Huron Land Conservancy
Women's National Flower and Garden Assoc.
Private Citizen
Nextel Communications
Clarkston Eccentric Newspaper
APPROVAL OF MINUTES
Ralph Richard, Executive Officer
Dan Stencil, Chief of Parks Operations
Frank J. Trionfi, Chief of Admin. Services
Joseph P. Figga, Jr., Chief, Design/Development
Michael Thibodeau. Chief of Golf
Sue Delridge Chief of Recreation
Jan I I Pudic Communications Officer
Michael Donnellon, Architectural Engineer I
Sheila Cox, Accountant IV
L. Brooks Patterson
Bob Rhein, Buyer
Tom Stone
Barbara Thomson
Virginia Walter
Blair Schweitzer
Marian Emery
John Reed
Jim Winger
Lucia Wilford
Jerome Wilford
Fredrick P. Raymond, Site Project Mgr.
Susan Tauber, Reporter
Moved by Mr. Palmer, supported by Mr. G. Kuhn to approve the minutes of the February 17,
1999 commission meeting as written.
AYES: Coleman, G. Kuhn, R. Kuhn, Law, Lewis, Palmer, VanderVeen (7)
NAYS: (0)
Motion carried on a voice vote.
PUBLIC COMMENTS:
There were no questions asked by, nor comments received from the public.
3-1
(Commission Meeting, March 17, 1999)
ACTIVITY REPORT:
The Activities Report for the months of January and February, 1999 was accepted as filed.
GRANT APPLICATION SUBMISSION:
Moved by Mr. Coleman supported by Mr. R. Kuhn to approve the resolution for grant
applications as follows:
WHEREAS, the Oakland County Parks and Recreation Commission has been notified by the Department of
Natural Resources that application for cost sharing grants from the Michigan Natural Resources Trust Fund
and Recreation Bond Program may be submitted by April 1, 1999; and
WHEREAS, the Oakland County Parks and Recreation Commission has been identified and established
priorities for acquisitions and improvements within the adopted Recreation Master Plan; and
WHEREAS, the Oakland County Parks and Recreation Commission recommends the filing of the following
applications to the Department of Natural Resources for matching grants:
Upper Bushman Lake Acquisition
Wave Pool Renovation
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission
recommends submission of the above -signed grant applications with the appropriate matching funds to be
designated from the one -quarter mill.
NEXTEL ANTENNA LEASE:
Commission voiced concerns about the proposed Nextel antenna lease for Springfield Oaks County park
water tower including licensing vs. lease, real estate ownership, lenggth of lease, property restoration and
repair, exclusive rights of use handling of hazard waste, and the spike fee. After discussion and review
of -the memo from Assistant Corporation Counsel John Ross, the following action was taken.
Moved by Mr. Palmer, supported by Mr. Law to table the decision on the Nextel Tower proposal
for Springfield Oaks water tower until next meeting.
AYES: Coleman, G. Kuhn, R. Kuhn, Law, Lewis, Palmer, VanderVeen (7)
NAYS: (0)
Motion carried on a voice vote.
OAK MANAGEMENT CONTRACT:
Moved b Mr. R. Kuhn supported by Mr. Coleman to extend the current Oak Management
contract for one month.
AYES: Coleman, G. Kuhn, R. Kuhn, Law, Lewis, Palmer, VanderVeen (7)
NAYS: (0)
Motion carried on a voice vote.
Executive Officer Ralph Richard noted that Mr. Dan Shaw will be the new liaison for Oak Management.
3-2
(Commission Meeting, March 17, 1999)
PARK SECURITY CONTRACT:
Moved by Mr. Coleman, supported by Mr. Palmer to approve the five-year park security contract
with the Oakland County Sheriff's Department for the years 1999 through Z003 as follows:
Rates for Services in
Calendar Year 1999 2000 2001 2002 2003
Monthly Rate for:
One (1) Sergeant $17,995 $18,535 $19,091 $19,664 $20,254
Two (22) Deputy I
Hourly Rate for Ten (10
Park Deputies $ 11.03 $ 11.36 $ 11.70 $ 12.05 $ 12.41
Overtime Rates
Sergeant Overtime Rate $ 48.64 $ 50.10 $ 51.60 $ 53.15 $ 54.74
Deputy I Overtime Rate $ 30.47 $ 31.38 $ 32.33 $ 33.29 $ 34.29
Park Deputy Overtime Rate $ 16.53 $ 17.03 $ 17.54 $ 18.07 $ 18.61
AYES: Coleman, G. Kuhn, R. Kuhn, Law, Lewis, Palmer, VanderVeen (7)
NAYS: (0)
Motion carried by voice vote.
DIRECT MAIL PIECE:
Moved by Mr. Palmer, supported by Mr. Law to authorize staff to do a direct mail piece to all
households in Oakland County with children from infancy to age 17.
AYES: Coleman, G.Kuhn, R. Kuhn, Law, Lewis, Palmer, VanderVeen (7)
NAYS: (0)
Motion carried on a voice vote.
Commission directed staff to increase the dollar amount of the discount coupon included in the mailer to
$2.00; plus, in preparation for the upcoming millage, include a notation that parks are supported by a
millage.
BID ITEMS:
As er the information filed in the agenda, the following bids were approved as recommended by staff
and Purchasing:
Moved by Mr. Coleman, supported by Mr. Law to approve award the contract of the Groveland
Oaks and Addison Oaks 1999 fireworks display to low bidder Independence Professionals for
$6000 per show for a total of $12,000.
AYES: Coleman, G. Kuhn, R. Kuhn, Law, Lewis, Palmer, VanderVeen (7)
NAYS: (0)
Motion carried on a voice vote.
3-3
(Commission Meeting, March 17, 1999)
Moved by Mr. VanderVeen, supported by Mr. Law to award a contract for labor only to install
the masonry on the four modern restroom facilities being contructed at Springfield Oaks and
White Lake Oaks to low bidder Benchmark Construction Associates, LLC for alternate bid #1 of
of 8" split -face concrete masonry units and 8" concrete masonry units in the amount of $13,700
per building for a contract total of $54,800.
AYES: Coleman, G. Kuhn, R. Kuhn, Law, Lewis, Palmer, VanderVeen (7)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. R. Kuhn, supported by Mr. Palmer to award the bid for the purchase of used
skates for Mobile Recreation from Graphicon in the amount of $4,400.
LYON OAKS CONSERVATION EASEMENT:
Moved by Mr. Law, supported by Mr. VanderVeen to approve the conservation easement to
Michigan Department of Natural Resources for the wetlands and heron rookery at Lyon Oaks
County Park, contingent upon review by Corporation Counsel and the Board of Commissioners.
ROLL CALL VOTE:
AYES: Coleman, G. Kuhn, R. Kuhn, Law, Lewis, Palmer, VanderVeen (7)
NAYS: (0)
Motion carried.
EXECUTIVE SESSION:
Moved by Mr. VanderVeen, supported by Mr. Coleman to ajourn the meeting to an Executive
Session for the purpose of discussing a proposed property acquisition.
AYES: Coleman, G. Kuhn, R. Kuhn, Law, Lewis, Palmer, VanderVeen (6)
NAYS: (0)
Motion carried on a voice vote.
Meeting adjourned to an Executive Session at 10:05 a.m.
The meeting was reconvened at 10:45 a.m.
Moved by Mr. Palmer, supported by Mr. Coleman to agree to pursue the concept as discussed in
Executive Session.
AYES: Coleman, R. Kuhn, Law, Lewis, Palmer, VanderVeen (6)
NAYS: (0)
Motion carried on voice vote.
3-4
(Commission Meeting, March 17, 1999)
LYON OAKS GOLF COURSE:
Staff presented preliminary plans for the additional 9 holes at Lyon Oaks golf course. Due to the cost
of the additional 9 holes the commission made the following motion:
Moved by Mr. Palmer, supported by Mr. G. Kuhn to continue with the plans to construct the first
18 holes of the Lyon Oaks Golf Course, leaving the additional 9 holes for future.
AYES: Coleman, R. Kuhn, Law, Lewis, Palmer, VanderVeen (6)
NAYS: (0)
Motion carried on a voice vote.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive report filed in the Agenda, the following was noted:
-- Staff presented a recommendation for Parks and Recreation to be included in the annual
audit at no fee to Parks and Recreation. A Statement of Operations would be supplied to
Parks as in the past.
Moved by Mr. Coleman, supported by Mr. R. Kuhn for Parks and Recreation to be
included under the Oakland County audit.
AYES: Coleman, R. Kuhn, Law, Lewis, Palmer, VanderVeen (6)
NAYS: (0)
-- Mobile Recreation section has budgeted $20,000 worth of free units for their community
assistance program again this year.
The next meeting will be at 9:00 a.m. Wednesday, April 7, 1999.
The meeting was adjourned at 11:07 a.m.
Richard D. Kuhn, Jr., Secretary IL/ nda S. Baker, Recording Secretary
_91N