HomeMy WebLinkAboutMinutes - 1999.05.05 - 39061OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
May 5, 1999
The meeting was called to order at 9:13 a.m. by Chairman Pecky D. Lewis, Jr. in the library at the Wixom
Community Center.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Eric Coleman, George Kuhn, Thomas Law,
Nancy McConnell, Charles Palmer, J. David VanderVeen
COMMISSION MEMBERS ABSENT:
Secretary Richard D. Kuhn, Jr., Fred Korzon
ALSO PRESENT:
Parks and Recreation Ralph Richard, Executive Officer
Jon J. Kipke, Assistant Manager
Frank Trionfi, Chief, Administrative Services
Janet Pung, Public Communications Officer
Joseph Figa, Chief, Design and Development
Mike Thibodeau, Chief of Golf
Sheila Cox, Accountant IV
Sue Delridge, Chief of Recreation
Daniel Stencil, Chief of Parks
Oakland County Purchasing Bob Rhein, Buyer
APPROVAL OF MINUTES:
Moved by Mr. Palmer, supported by Mr. Skarritt to approve the minutes of the meeting of
April 7, 1999, as written.
AYES: Coleman, Law, Lewis, McConnell, Palmer, Skarritt (6)
NAYS: (0)
Motion carried on a voice vote.
PUBLIC COMMENTS:
There were no questions asked by, nor comments received from, the public.
APPROVAL OF PAYMENTS:
Moved by Mr. Palmer, supported by Mr. Coleman to approve the payment of the Journal
Voucher Register for January, February, and March, 1999; the Oak Management Inc. Credit
Register for January, February, and March, 1999; and the Payment Register, including
Voucher Report for the Period FM 06 FY 1999 (March, 1999) and the CIP Voucher Report
for the Period FM 06 FY 1999, (March, 1999).
AYES: Coleman, Law, Lewis, McConnell, Palmer, Skarritt (6)
NAYS: (0)
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(Commission Meeting, May 5, 1999)
Motion carried on a voice vote.
COMBINED STATEMENT OF OPERATIONS:
The Combined Statement of Operations for the month ending March, 1999, was accepted as filed.
ACTIVITIES REPORT:
The Activities Report for the month of March was accepted as filed.
BIDS:
As per the information filed in the agenda, the following bids were approved as recommended by staff and
Purchasing:
Moved by Mrs. McConnell, supported by Mr. Coleman to award the contract for asphalt
paving of additional cart paths at White Lake Oaks, Springfield Oaks, and Glen Oaks golf
courses to the low bidder, Bush Brothers, in the amount of $18,800, plus a ten percent
contingency of $1,880, for a total budgeted amount of $20,680.
AYES: Coleman, G. Kuhn, Law, Lewis, McConnell, Palmer, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Skarritt, supported by Mr. G. Kuhn to award the bid for the purchase of six
replacement 4-person shower towers for the Waterford Oaks Waterpark to the low bidder,
Hodges Supply, in the amount of $13,820.
AYES: Coleman, G. Kuhn, Law, Lewis, McConnell, Palmer, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Palmer, supported by Mr. Law to approve the expenditure of $7,740 to LDS
Contractors to re -side the Independence Oaks boathouse with lap siding in conjunction with
the boathouse renovation project, and to approve the transfer of the funds from the 1999
Capital Improvement Projects Budget contingency to the project for the expenditure.
AYES: Coleman, G. Kuhn, Law, Lewis, McConnell, Palmer, Skarritt, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
ELECTRICAL EASEMENTS - WHITE LAKE AND SPRINGFIELD OAKS GOLF COURSE:
Chief of Design and Development Joe Figa reported that Detroit Edison is requesting easements for the
distribution lines and transformers being installed at White Lake Oaks and Springfield Oaks in conjunction with
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(Commission Meeting, May 5, 1999)
the construction of the new restroom facilities at the golf courses. The location has been approved by staff,
but the descriptions of the easements are still being prepared.
Mr. Figa requested Commission approval of the easements, subject to final descriptions and appropriate
county approvals.
Commission requested staff investigate including a clause in the easement that allows the easement to revert
back to the County of Oakland if Detroit Edison makes a change in the service and the lines are no longer
used.
Staff was also directed to contact Carla Griggs, government liaison at Detroit Edison, for assistance in getting
these lines installed.
Moved by Mr. VanderVeen, supported by Mr. Palmer to approve the electrical easements
to Detroit Edison for the electrical installation required for the construction of the restroom
facilities at White Lake Oaks and Springfield Oaks Golf Course, subject to approval of the
easement descriptions and appropriate county approvals.
AYES: Coleman, G. Kuhn, Law, Lewis, McConnell, Palmer, Skarritt, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
AMENDMENT TO THE 1999 OPERATING BUDGET:
Due to the changes in the accounting process for depreciation resulting from the HRFIS conversion, staff
requested Commission approval to amend the 1999 Operating Budget by increasing the 1999 Operating
Expense Budget total and adjusting the depreciation line items at each budget center.
Moved by Mr. Law, supported by Mr. G. Kuhn to increase the 1999 Operating Expense
Budget total to $13,155,711 and adjust the depreciation line item for the budget centers, as
follows:
Proposed
Original
Requested
Adjusted
Park
Budget
Increase
Budget
Administration
$11,500
$ 9,708
$ 21,208
Technical Support
39,000
56,912
95,912
Addison Oaks
41,700
54,991
96,691
Groveland Oaks
38,700
72,115
110,815
Independence Oaks
34,500
52,994
87,494
White Lake Oaks
51,600
54,713
106,313
Glen Oaks
68,000
94,767
162,767
Red Oaks Golf Course
37,500
66,922
104,422
Springfield Oaks Golf Course
82,000
154,244
236,244
Red Oaks Waterpark
15,000
26,692
41,692
Springfield Oaks Activities Center
2,700
6,049
8,749
Waterford Oaks Activities Center
22,000
28,769
50,769
Waterford Oaks Waterpark
7,500
12,193
19,693
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Waterford Oaks Tennis Complex
850
1,157
2,007
Mobile Recreation
60,000
115,917
175,917
Waterford Oaks BMX
350
115
465
Waterford Oaks Toboggan Complex
4,100
2,661
6,761
Nature Program
5,500
2,968
8,468
Rose Oaks
600
1,238
1,838
$523,100 $815,125 $1,338,225
These adjustments are made in accordance with the Commission's 1999 General
Appropriations Act, which incorporates the Uniform Local Budgeting Act.
AYES: Coleman, G. Kuhn, Law, Lewis, McConnell, Palmer, Skarritt, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
COMPUTERS:
Chief of Administrative Services Frank Trionfi reviewed the annual computer costs incurred by the department
since 1997 and expressed staff's concern over increases during that time. He noted meetings scheduled
between Parks staff and Information Technology staff to discuss options, but requested Commission approval
to allow staff to explore alternatives to the present leasing arrangement.
Discussion followed on the implications of leasing a system separate from Information Technology's, including
technical support services, licensing fees, being considered a "hostile environment" to the county's system;
plus discussed alternatives being used or considered by other county departments.
Commission directed staff to explore options and report back at a future meeting
Mr. Trionfi also reported on the status of the point -of -sale conversion at the Red Oaks and Waterford Oaks
Waterparks. Staff has received hardware quotes from Golf Reservations of America in the amount of $18,912
for the one-time cost, plus an annual service contract fee of $3,850; however, staff is following up on the
possibility of paying the service contract for only the four months of operation rather than for a full year.
Staff requested Commission consideration to approve the purchase of the hardware for $18,912 and the
service maintenance contract in an amount not to exceed $3,850 annually.
Moved by Mr. Law, supported by Mr. Coleman to approve the purchase of the computer
hardware for the point -of -sale conversation at the Red Oaks and Waterford Oaks Waterparks
to Golf Reservations of America in the amount of $18,912, plus a service maintenance
contract for the equipment not to exceed $3,850 annually.
AYES: Coleman, G. Kuhn, Law, Lewis, McConnell, Palmer, Skarritt, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
MILLAGE RENEWAL - AUGUST 1 2000:
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Public Communications Officer Jan Pung requested Commission approval of the concept of a county -wide
survey in preparation for the millage anticipated for August 1, 2000. Questions will be developed to focus on
the financial issues and will be reviewed by the Commission before the survey is made.
Moved by Mr. Palmer, supported by Mr. Law to approve the concept of a county -wide survey
being conducted in preparation for the Parks millage anticipated for August 1, 2000.
AYES: Coleman, G. Kuhn, Law, Lewis, McConnell, Palmer, Skarritt, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
Executive Officer Richard noted that Jan Pung has offered to head the millage renewal campaign. He also
distributed preliminary information on proposed capital improvement projects, available funding, and proposed
funding.
DOWNTOWN DEVELOPMENT AUTHORITIES RESOLUTION:
In response to Commission direction at the April 7 meeting, staff prepared a resolution for adoption regarding
Downtown Development Authorities.
Moved by Mr. Palmer, supported by Mr. Coleman to adopt the following resolution regarding
Downtown Development Authorities:
WHEREAS P.A. 1975, No. 197, provides for the establishment of Downtown
Development Authorities (DDA); and
WHEREAS pursuant to statute, a municipality may create a DDA Authority when it
has determined that "it is necessary for the best interests of the public to halt property value
deterioration and increase property tax valuation where possible in its business district...";
and
WHEREAS the Oakland County Treasurer was notified by a number of townships
and cities of their intent to establish a Downtown Development Authority; and
WHEREAS Public Hearings were held to consider the adoption of the proposed
ordinance to establish a D.D.A.; and
WHEREAS pursuant to M.C.L.A 125.1653 (3) a governing body of a taxing
jurisdiction levying ad valorem property taxes that would otherwise be subject to capture,
may exempt its taxes from capture by adopting a resolution to that effect and filing a copy
with the clerk of the municipality proposing to create the authority, not more than 60 days
after a Public Hearing on the adoption of the proposed ordinance creating an authority; and
WHEREAS, Miscellaneous Resolution #97157 establishes a policy that requires the
capture and return of County taxes be the same as the capture and return of the lowest level
of participation of other jurisdictions' taxes in each Downtown Development Authority
(D.D.A.), Tax Incremental Finance Authority (T.I.FA.), and Local Development Finance
Authority (L.D.F.A.), Miscellaneous Resolution #97157 also allows for exceptions to the policy
upon a majority vote of the Oakland County Board of Commissioners.
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(Commission Meeting, May 5, 1999)
NOW THEREFORE BE IT RESOLVED that Oakland County Parks and Recreation
Commission exempts its ad valorem property taxes from capture by Lyon Township, City of
Novi or any governmental agency that the Oakland County Board of Commissioners exempts
for its proposed Downtown Development Authority.
BE IT FURTHER RESOLVED that a copy of this resolution be transmitted to the
Oakland County Board of Commissioners, the Oakland County Treasurer, and the Chairman
of the Ad Hoc Advisory Committee for the Downtown Development Authority.
AYES: Coleman, G. Kuhn, Law, Lewis, McConnell, Palmer, Skarritt, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's Report filed in the agenda, the following was noted:
---A status report on the Lyon Oaks development was distributed for review and questions.
---The following changes were noted in the Commission meeting schedule:
May 19 meeting has been canceled
June 16 meeting changed to Wednesday, June 23
---Reviewed the agenda for the May 7 Commissioners/Legislators Breakfast at White Lake Oaks; Commission
directed staff to send information to those unable to attend with a letter reviewing what was presented.
The next meeting will be at 9 a.m. on Wednesday, June 2, 1999.
The meeting was adjourned at 10:41 a.m.
0. �-/-"A
Richard D. Kuhn, Jr., Secretary
Karen Kohn, Recording Secretary
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