HomeMy WebLinkAboutMinutes - 1999.10.06 - 39063OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
October 6, 1999
The meeting was called to order at 9:12 a.m. by Chairman Pecky D. Lewis, Jr. in the commission room of the
Parks and Recreation Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary Richard D. Kuhn, Jr., Eric Coleman,
Thomas Law, Nancy McConnell, J. David VanderVeen
COMMISSION MEMBERS ABSENT:
Fred Korzon, George Kuhn, Charles Palmer
ALSO PRESENT:
Parks and Recreation
Oakland County Purchasing
Oakland County Corporation Counsel
APPROVAL OF MINUTES:
Ralph Richard, Executive Officer
Frank Trionfi, Administrator - Administration
Janet Pung, Public Communications Officer
Joseph Figa, Chief, Design and Development
Mike Thibodeau, Chief of Golf
Sheila Cox, Accountant IV
Sue Delridge, Chief of Recreation
Daniel Stencil, Administrator - Parks Operations
Bob Rhein, Buyer
Joseph Colaianne, Assistant Counsel
Moved by Mr. R. Kuhn, supported by Mr. Skarritt to approve the minutes of the public hearing
of September 1, 1999, as written.
AYES: Coleman, R. Kuhn, Law, Lewis, Skarritt, VanderVeen (6)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Coleman, supported by Mr. VanderVeen to approve the minutes of the meeting
of September 1, 1999, as written.
AYES: Coleman, R. Kuhn, Law, Lewis, Skarritt, VanderVeen (6)
NAYS: (0)
Motion carried on a voice vote.
PUBLIC COMMENTS:
There were no questions asked by, nor comments received from, the public.
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STATEMENT OF OPERATIONS:
The Combined Statement of Operations for the month ending August 31, 1999, was accepted as filed.
ACTIVITIES REPORT:
The Activities Report for August, 1999, was accepted as filed.
After discussion on the golf courses, Commissioner Law requested staff consider adjusting the weekend golf
tee time reservation policy by allowing residents to make their reservations one day before non-residents.
TWELVE TOWNS DRAIN PROJECT - RED OAKS:
Joe Colaianne, Assistant Counsel from Oakland County Corporation Counsel, gave the history of the Red Ru n
Drain, the agencies involved in the upcoming drain expansion project, and the issues directly involving the
Parks Commission and Red Oaks County Park.
Mr. Colaianne specifically noted the following issues that will directly affect the Parks Commission:
• Restoration costs for the golf course; project cost vs. budget plans
• Lease or acquisition of property currently occupied under lease with SOCRRA
• Lease between Parks Commission and Red Oaks Golf Dome and Sports Village
Mr. Colaianne recommended staff encourage the Drain Commission's engineering staff to meet with Parks
staff to discuss the preliminary project design plans to see if there are additional ways to minimize the golf
course destruction. He also suggested it may be beneficial to have staff attend the Advisory Committee and
Drain Board meetings, or maintain communication with them, on any issues that affect Parks and Recreation.
Commission discussed additional possible courses of action, including hiring independent counsel to review
the lease with SOCRRA; hiring a golf course designer to provide an estimate of restoration costs; and sendin g
a letter to the Drain Board requesting we be kept informed of any issues that affect Parks and Recreation.
Moved by Mr. VanderVeen, supported by Mr. Coleman to authorize Chairman Pecky Lewis,
Jr., send a letter on behalf of the Parks and Recreation Commission to the Oakland County
Drain Board requesting they ensure Parks staff is informed of all issues on the Twelve Towns
Drain Project that may affect the Parks Commission.
AYES: Coleman, R. Kuhn, Law, Lewis, McConnell, Skarritt, VanderVeen (7)
NAYS: (0)
Motion carried on a voice vote.
1999 OPERATING BUDGET AMENDMENT:
Moved by Mr. R. Kuhn, supported by Mr. Skarritt to approve the transfer from the FY1999
Operating Budget Contingency in the amount of $10,500; $2,600 to the Waterford Oaks
Toboggan Complex Building Maintenance, and $2,300 to the Grounds Maintenance line
items; plus $5,600 to Mobile Recreation Equipment Repair and Maintenance line item.
AYES: Coleman, R. Kuhn, Law, Lewis, Skarritt, VanderVeen (6)
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(Commission Meeting, October 6, 1999)
NAYS: (0)
Motion carried on a voice vote.
:m
As per the information filed in the agenda, the following bid was approved as recommended by staff and
Purchasing:
Moved by Mr. Coleman, supported by Mrs. McConnell to award the bid for the purchase of
the four each 20 ft. x 40 ft. frame tents complete with sides, two each for Independence Oaks
and Mobile Recreation, from the low bidder, Armbruster Manufacturing Co., in the amount
of $19,960.00. Funds will be transferred to Independence Oaks and Mobile Recreation's
Small Tools/Equipment line items ($9,980.00 each) from FY2000 Operating Budget
Contingency.
AYES: Coleman, R. Kuhn, Law, Lewis, McConnell, Skarritt, VanderVeen (7)
NAYS: (0)
Motion carried on a voice vote.
LYON OAKS UPDATE:
Chief of Design and Development Joe Figa updated the Commission on the progress of the golf course
construction at Lyon Oaks County Park, noting the contractor is currently on schedule.
Executive Officer Ralph Richard noted that discussion has been taking place on the need for a distinctive
name for the golf course at Lyon Oaks. Any input/suggestions from the Commissioners should be directed
to Mr. Richard.
HYDROLOGICAL STUDY AND WELL INSTALLATION:
Chief of Design and Development Joe Figa explained changes in the well installation portion of the
development project at Lyon Oaks and requested Commission approval of the additional costs.
Moved by Mr. Law, supported by Mr. Coleman to approve the expenditure of $14,860.52 to
Soils and Materials Engineering, Inc. for additional costs incurred as part of the hydrological
study and well installation at Lyon Oaks.
AYES: Coleman, R. Kuhn, Law, Lewis, McConnell, Skarritt, VanderVeen (7)
NAYS: (0)
Motion carried on a voice vote.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's Report filed in the agenda, the following was noted:
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---The Class C liquor license has been obtained by Oak Management for the clubhouse at Lyon Oaks. Staff
reported that the Parks own the license and Oak Management must petition the Liquor Control Commission to
use it. The lease with Oak Management states that Oak Management must reassign its interest in the license
back to the county at the end of the lease.
---Requests For Proposals have been sent out for the master plan revision of Orion Oaks.
---Administrator of Parks Dan Stencil updated the Commission on the needy family camping at Groveland Oaks
---Mr. Richard reviewed a letter sent to Oakland County Commissioner Nancy Dingeldey in answer to her
questions regarding sewer/water issues at Lyon Oaks.
The next meeting will be at 9 a.m. on Wednesday, November 3, 1999.
The meeting was adjourned at 10:47 a.m.
Richard D. Kuhn, Jr., Secretary
Karen Kohn CPS, Recording Secretary
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