HomeMy WebLinkAboutMinutes - 2000.02.23 - 39069OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
February 23, 2000
Chairman Pecky D. Lewis, Jr., called the meeting to order at 9:09 a.m. in the commission room of the Parks
and Recreation Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary Richard D. Kuhn, Jr., Fred Korzon,
George Kuhn, Thomas Law, Ruel E. McPherson, J. David VanderVeen, Richard V. Vogt
COMMISSION MEMBERS ABSENT:
Charles Palmer
ALSO PRESENT:
Parks and Recreation
Oakland County Purchasing
Oakland County Drain Commission
Oakland County Corporation Counsel
TwentyFirst Century Development
Private Citizen
APPROVAL OF MINUTES:
Ralph Richard, Executive Officer
Daniel Stencil, Administrator - Parks Operations
Frank Trionfi, Administrator - Administration
Joseph Figa, Chief, Design and Development
Sue Delridge, Chief of Recreation
Brian Menghini, Accountant III
Jim Dunleavy, Recreation Supervisor
Desiree Stanfield, Public Communications Asst.
Mike Donnellon, Architectural Engineer I
Mike Wolf, Intern
Bob Rhein, Buyer
William Klockow, P.E.
Jim Isaacs, P.E.
Judy Cunningham, Assistant Counsel
Joe Colaianne, Assistant Counsel
Michael Clark
Chris Tarr
Jill Cortis
Moved by Mr. R. Kuhn, supported by Mr. McPherson to approve the minutes of the meeting
of January 19, 2000, as written.
AYES: Korzon, G. Kuhn, R. Kuhn, Law, Lewis, McPherson, Skarritt, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
PUBLIC COMMENTS:
In response to a request from Jill Cortis, Chief of Design and Development Joe Figa briefly reviewed the
current master plan for Orion Oaks County Park and noted the schedule for the park's master plan revision.
Ms. Cortis inquired about the possibility of horseback riding trails being included in the plans at that park, or
if there are equestrian trails being considered at any of the Oakland County Parks. Although Orion Oaks is
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too small for consideration and there are no plans currently in place at the Oakland County Parks, the Huron -
Clinton Metropolitan Authority is discussing the inclusion of that activity at Indian Springs Metropark.
APPROVAL OF PAYMENTS:
Moved by Mr. VanderVeen, supported by Mr. G. Kuhn to approve the payment of the
Payment Register, including the Voucher Report Period for December (FM 3, FY 2000), and
the CIP (407 and 408) Voucher Report Period for December (FM 3, FY 2000); the Journal
Voucher Register for October, November, and December, 1999; and the Oak Management,
Inc. Credit Register for October, November, and December, 1999.
AYES: Korzon, G. Kuhn, R. Kuhn, Law, Lewis, McPherson, Skarritt, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
EXECUTIVE SESSION:
Moved by Mr. Skarritt, supported by Mr. Law to adjourn to an executive session to discuss
a written legal opinion from Oakland County Corporation Counsel.
ROLL CALL VOTE:
AYES: G. Kuhn, R. Kuhn, Law, Lewis, McPherson, Skarritt, VanderVeen, Vogt, Korzon (9)
NAYS: (0)
A sufficient majority having voted, the motion carried.
The meeting was adjourned to an executive session at 9:16 a.m.
The meeting reconvened at 10:22 a.m.
STATEMENT OF OPERATIONS:
The Combined Statement of Operations, including the Capital Improvement Budget, as of December 31, 1999
(FM 3, FY 2000) was accepted as filed.
AWARD PRESENTATION:
Executive Officer Ralph Richard presented Chief of Design Joe Figa and Architectural Engineer Mike
Donnellon with a plaque for outstanding landscape design of the Jean Rubach Sensory and Water Meditation
Gardens at Independence Oaks. The Michigan Recreation and Park Association awarded this plaque during
their Annual Conference.
PROPOSED EASEMENT — WATERFORD OAKS:
Staff reviewed a proposed easement request from Twenty First Century Development for a sewer and
stormwater drain connection through Waterford Oaks.
The development company recently purchased approximately 20 acres north of the park originally owned by
the Elks. The township has approved plans for the development of an industrial park on the site, but the
developer needs an easement to construct the line through the park to connect with our sewer, which is
located south of The Fridge.
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(Commission Meeting, February 23, 2000)
Chief of Design and Development Joe Figa noted some of the benefits this easement will provide to the park,
including a buffer screening, repaving of a road, plus allowing us to eliminate a retention pond, which will
result in a cost savings to the parks when we construct a warming but at that site.
Commission questioned whether or not the proposed line will carry just their sewer and stormwater or if it will
carry anything from further north; the exact point at which the lines will connect; plus requested the developer
provide two landscape concepts showing both the fence on top of the berm with the planned buffer plantings,
and the plans with the fence on the park line with the berm and the proposed buffer landscaping entirely on
the developer's property.
Commission concurred that there is no problem with the concept, but requested the developer and staff work
together to provide a more detailed plan for approval at the March 15 meeting.
BIDS:
As per the information filed in the agenda and recommendations from staff and Purchasing, the following bids
were approved:
Moved by Mr. VanderVeen, supported by Mr. R. Kuhn to award the contract to repair and
repaint both the waterslide and its understructure at Groveland Oaks, and to repair and
repaint the waterslide at Waterford Oaks Waterpark, to Hermes Painting in the amount of
$16,000 for Groveland Oaks and $22,000 for Waterford Oaks, for a total contract amount of
$38,000. Funds for this expenditure were approved in the FY 2000 Groveland Oaks Grounds
Maintenance line item and the Waterford Oaks Waterpark Building Maintenance line item.
The $22,000 for Waterford Oaks Waterpark will be transferred from Building Maintenance
to Grounds Maintenance.
AYES: G. Kuhn, R. Kuhn, Lewis, McPherson, Skarritt, VanderVeen, Vogt (7)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. R. Kuhn, supported by Mr. VanderVeen to award the bid for the purchase of
230 electric golf cars, 14 gasoline golf cars, and 2 refreshment cars (and including the trade
in of 176 cars) for the golf courses to Club Car in the amount of $575,315.28. The amount
for this year's expenditure (90 cars) is $210,481.20; budgeted amount in the FY 2000 Small
Tools line item is $216,000.00. The $364,834.08 balance of the expenditure (156 cars) will
be budgeted in the FY 2001 Small Tools line item.
AYES: G. Kuhn, R. Kuhn, Lewis, McPherson, Skarritt, VanderVeen, Vogt (7)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. G. Kuhn, supported by Mr. McPherson to award the bid for the printing of
155,000 millage information brochures to the low bidder, Dearborn Lithograph, in the amount
of $13,119.20.
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(Commission Meeting, February 23, 2000)
Commissioner Vogt suggested staff consider including more photos on the inside fold of the
brochure.
AYES: G. Kuhn, R. Kuhn, Lewis, McPherson, Skarritt, VanderVeen, Vogt (7)
NAYS: (0)
Motion carried on a voice vote.
LANDSCAPE MAINTENANCE SERVICES CONTRACT:
Staff is requesting Commission consideration to establish a landscape maintenance services contract for Glen
Oaks, Waterford Oaks, and White Lake Oaks. Administrator — Operations Dan Stencil reviewed the process
to date and noted a recommendation will be ready for Commission review and approval at the March 15
meeting.
2000 COMMUNITY ASSISTANCE PROGRAM PROPOSAL:
Moved by Mr. Skarritt, supported by Mr. Vogt to appropriate $20,000 for the Mobile
Recreation Community Assistance Program for 2000.
AYES: R. Kuhn, Lewis, McPherson, Skarritt, VanderVeen, Vogt (6)
NAYS: (0)
Motion carried on a voice vote.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's Report filed in the agenda, the following was noted:
---Commissioner R. Kuhn relayed concerns from Springfield Township Supervisor Collin Walls regarding the
potential exchange of property in relation to the Davisburg dam and possibly straightening the road around
that location. Commissioner Skarritt also noted that no funds would be available for that project from the Road
Commission for Oakland County unless it became a tri-party project. Supervisor Walls will be updated/
informed of any progress with this project.
NEW BUSINESS:
---Commissioner VanderVeen reported on a recent meeting with Oakland County Chairman John McCulloch,
County Commissioners Shelley Taub and Tom Law, Oakland County Parks Chairman Pecky Lewis, Huron -
Clinton Metroparks Commissioner Jim Clarkson, and himself attending. Copies of the meeting summary were
distributed, with the following conclusions noted:
• Regular meetings between HCMA and Oakland County Parks should occur on a regular basis in the
future.
• The Oakland County Board of Commissioners and the Oakland County Parks will be included on the
HCMA's meeting minutes mailing list.
• A consent judgment between HCMA and Springfield Township will be negotiated to resolve their lawsuit.
The Authority will drop the waterpark concept in exchange for the Township approving a working farm/
observatory/environmental education/nature center. HCMA would then pursue a waterpark at Kensington,
while the Oakland County Parks would agree not to construct a waterpark at Lyon Oaks.
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(Commission Meeting, February 23, 2000)
• If HCMA wins the lawsuit, any water facility at Indian Springs would be limited to a "splash" playground,
with no wave pool included.
Moved by Mr. VanderVeen, supported by Mr. R. Kuhn to adjourn the meeting.
The next meeting will be at 9 a.m. on Wednesday, March 15, 2000.
The meeting was adjourned at 11:42 a.m.
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Richard D. Kuhn, Jr., Secretary Karen Kohn CPS, Recording Secretary
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