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Home My WebLink AboutMinutes - 2000.01.05 - 39070OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING January 5. 2000 The meeting was called to order at 9:08 a.m. by Chairman Pecky D. Lewis, Jr. in the commission room of the Parks and Recreation Commission's administration office. COMMISSION MEMBERS PRESENT: Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary Richard D. Kuhn, Jr., Eric Coleman, Fred Korzon, George Kuhn, Thomas Law, Charles Palmer, J. David VanderVeen COMMISSION MEMBERS ABSENT: Nancy McConnell ALSO PRESENT: Parks and Recreation Oakland County Purchasing Schutt & Company Beckett & Raeder, Inc. Cooper Design Architects Holland Bus Company APPROVAL OF MINUTES: Ralph Richard, Executive Officer Daniel Stencil, Administrator - Parks Operations Frank Trionfi, Administrator - Administration Janet Pung, Public Communications Officer Joseph Figa, Chief, Design and Development Jon J. Kipke, Assistant Administrator Sue Delridge, Chief of Recreation Sheila Cox, Accountant IV Jim Dunleavy, Recreation Supervisor Mike Donnellon, Architectural Engineer I Mike Wolf, Intern Bob Rhein, Buyer Deborah Schutt Deb Cooper, Principal Christy Summers, Project Manager Gary Cooper, Architect Mike Trahn Moved by Mr. Palmer, supported by Mr. G. Kuhn to approve the minutes of the meeting of December 1, 1999, as written. AYES: G. Kuhn, R. Kuhn, Law, Lewis, McConnell, Palmer, Skarritt, VanderVeen (8) NAYS: (0) Motion carried on a voice vote. PUBLIC COMMENTS: There were no questions asked by, nor comments received from, the public. INTRODUCTION: Chairman Lewis introduced Deborah Schutt, who has been nominated to replace Commissioner McConnell on the Parks Commission. 3-1 (Commission Meeting, January 5, 2000) CAPITAL IMPROVEMENT PROJECTS BUDGET UPDATE: The Capital Improvement Projects Budget Update as of September 30, 1999, was accepted as filed. COMBINED STATEMENT OF OPERATIONS: Moved by Mr. G. Kuhn, supported by Mr. Coleman to amend the Fiscal Year 1999 Operating Budget to $12,508,361, with the individual amounts for each budget center to be the same as those shown in the "Year to Date" expense column of page 1 of the Combined Statement of Operations for the month ending September 30, 1999, in accordance with the Michigan Uniform Local Budgeting Act and the Oakland County Parks and Recreation Commission's By-laws. AYES: G. Kuhn, R. Kuhn, Law, Lewis, McConnell, Palmer, Skarritt, VanderVeen (8) NAYS: (0) Motion carried on a voice vote. ACTIVITIES REPORT: The Activities Report for November, 1999, was accepted as filed. ELECTION OF OFFICERS: Chairman Lewis requested Commissioner G. Kuhn assume the position of Temporary Chairman for the purpose of electing new officers for 2000. Commissioner G. Kuhn assumed the Chair and opened the floor to nominations for the office of chairman. Moved by Mr. Law, supported by Mr. VanderVeen to re-elect Pecky D. Lewis, Jr. as Chairman of the Oakland County Parks and Recreation Commission for 2000. Moved by Mr. R. Kuhn, supported by Mr. Skarritt to close the nominations and cast a unanimous ballot for Pecky D. Lewis, Jr. AYES: G. Kuhn, R. Kuhn, Law, Lewis, McConnell, Palmer, Skarritt, VanderVeen (8) NAYS: (0) Motion carried on a unanimous voice vote. Commissioner G. Kuhn opened the floor to nominations for the office of Vice Chairman. Moved by Mr. Law, supported by Mr. Coleman to re-elect Richard Skarritt as Vice Chairman of the Oakland County Parks and Recreation Commission for 2000. Moved by Mr. VanderVeen, supported by Mr. R. Kuhn to close the nominations and cast a unanimous ballot for Richard Skarritt. AYES: G. Kuhn, R. Kuhn, Law, Lewis, McConnell, Palmer, Skarritt, VanderVeen (8) 3-2 (Commission Meeting, January 5, 2000) NAYS: (0) Motion carried on a unanimous voice vote. Commissioner G. Kuhn opened the floor to nominations for the office of secretary. Moved by Mr. Law, supported by Mr. Palmer to re-elect Richard D. Kuhn, Jr. as Secretary of the Oakland County Parks and Recreation Commission for 2000. Moved by Mr. VanderVeen, supported by Mr. Palmer to close nominations and cast a unanimous ballot for Richard D. Kuhn, Jr. AYES: G. Kuhn, R. Kuhn, Law, Lewis, McConnell, Palmer, Skarritt, VanderVeen (8) NAYS: (0) Motion carried on a unanimous voice vote. Chairman Lewis re -assumed the Chair. PRESENTATION: Recreation Supervisor Jim Dunleavy presented the Parks Commission with a plaque from the Muscular Dystrophy Association in appreciation of the Commission's support of the Association's MS 150 Event held at Springfield Oaks this past season. The event attracted 1,500 cyclists and more than 30,000 supporters. FY2000 OPERATING BUDGET AMENDMENT: Moved by Mr. Skarritt, supported by Mr. R. Kuhn to approve the transfer from the FY2000 Operating Budget Contingency in the amount of $30,995; $6,000 to the Waterford Oaks Park Grounds Maintenance, and $24,995 to Groveland Oaks Operating Equipment. AYES: G. Kuhn, R. Kuhn, Law, Lewis, McConnell, Palmer, Skarritt, VanderVeen (8) NAYS: (0) Motion carried on a voice vote. LYON OAKS UPDATE: Representatives of the consultants for the Lyon Oaks site work and facility design updated the Commission on the status of the project, noting reviewed with Lyon Township, upcoming submissions to the Road Commission for Oakland County and the Oakland County Drain Commission, plus the project time table before construction commences in April. Anticipated construction cost for the project is $9,245,000, with a target completion date of July 1, 2001. BIDS: As per the information filed in the agenda, the following bids were approved as recommended by staff and Purchasing: 3-3 (Commission Meeting, January 5, 2000) Moved by Mr. Skarritt, supported by Mr. Coleman to award the bid for the purchase of a Kawasaki Mule maintenance vehicle for Independence Oaks to the low bidder, Pilgrim Motor Sports, in the amount of $10,922.00. AYES: G. Kuhn, R. Kuhn, Law, Lewis, McConnell, Palmer, Skarritt, VanderVeen (8) NAYS: (0) Motion carried on a voice vote. Moved by Mr. R. Kuhn, supported by Mr. Coleman to award the bid for the purchase of two diesel Excel Hustler Mowers for Waterford Oaks and Groveland Oaks to the low bidder, W. F. Miller, in the amount of $47,636.00. There was $43,000.00 budgeted in the FY2000 Operating Equipment line items for this purchase; the balance of $4,636.00 will come from the Operating Budget Contingency ($3,818 to Groveland Oaks and $818 to Waterford Oaks). AYES: G. Kuhn, R. Kuhn, Law, Lewis, McConnell, Palmer, Skarritt, VanderVeen (8) NAYS: (0) Motion carried on a voice vote. Recreation Supervisor Jim Dunleavy reviewed the history of Mobile Recreation's bus program and detailed the request for the purchase of a transit bus to replace a school bus. Discussion followed on bidding difficulties, vehicle specifications, and other bidding sources. Commissioner Law requested staff contact SMART about the possibility of purchasing a bus through their contract as a way to save money. Moved by Mr. Palmer, supported by Mr. Law to table the request to purchase a transit bus for Mobile Recreation until the next meeting. AYES: G. Kuhn, R. Kuhn, Law, Lewis, McConnell, Palmer, Skarritt, VanderVeen (8) NAYS: (0) Motion carried on a voice vote. EXECUTIVE OFFICER'S REPORT: In addition to the Executive Officer's Report filed in the agenda, the following was noted: ---The Commission's master calendar for 2000 was included in the agenda; please notify staff of any conflicts. ---Public Communications Officer Jan Pung updated the Commission on the millage renewal campaign plans. ---Executive Officer Richard briefly updated the Commission on recent meetings with the Drain Commission regarding the Twelve Towns Drain Expansion Project. NEW BUSINESS: 3-4 (Commission Meeting, January 5, 2000) ---Commissioner G. Kuhn commended Commissioner Korzon on his plans to write and teach a high school level course on ethics and morals in the Bloomfield Hills School District. ---Commission directed staff to contact the Board of Commissioners office to have an article on the upcoming millage placed in the newsletter planned for publication in the spring. The next meeting will be at 9 a.m. on Wednesday, January 19, 2000. The meeting was adjourned at 10:22 a.m. Richard D. Kuhn, Jr., Secretary � �' ') 4/' , /"�' C//15 Karen Kohn CPS, Recording Secretary 3-5