HomeMy WebLinkAboutMinutes - 2000.07.12 - 39073OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
AND BUDGET WORK SESSION
July 12, 2000
Chairman Pecky D. Lewis, Jr., called the meeting to order at 9:10 a.m. in the commission room of the Parks
and Recreation's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary Richard D. Kuhn, Jr., George Kuhn,
Thomas Law, Ruel E. McPherson, Charles Palmer, J. David VanderVeen, Richard V. Vogt
COMMISSION MEMBERS ABSENT:
Fred Korzon
ALSO PRESENT:
Parks and Recreation
Oakland County Drain Commission
Township of Holly
APPROVAL OF MINUTES:
Ralph Richard, Executive Officer
Daniel Stencil, Administrator — Operations
Frank Trionfi, Administrator - Administration
Jon Kipke, Assistant Administrator
Joseph Figa, Chief, Design and Development
Mike Thibodeau, Chief of Golf
Sue Wells, Chief of Recreation
Janet Pung, Public Communications Officer
Sheila Cox, Accountant IV
Jim Isaacs, Right of Way Supervisor
Karin Winchester, Clerk
Gregg MacAlpine, Zoning Administrator and Assessor
Moved by Mr. Palmer, supported by Mr. G. Kuhn to approve the minutes of the meeting of
June 21, 2000, as written.
AYES: G. Kuhn, R. Kuhn, Law, Lewis, McPherson, Palmer, Skarritt, (7)
NAYS: (0)
Motion carried on a voice vote.
PUBLIC COMMENTS:
There were no questions asked by, nor comments received from, the public.
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Moved by Mr. Palmer, supported by Mr. G. Kuhn to approve the payment of the Payment
Register, which includes the Voucher Report Period for May, (FM 8, FY2000), and the
CIP (407 and 408) Voucher Report Period for May (FM 8, FY2000.
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(Commission Meeting, July 12, 2000)
AYES: G. Kuhn, R. Kuhn, Law, Lewis, McPherson, Palmer, Skarritt, Vogt (8)
NAYS: (0)
Motion carried on a voice vote.
STATEMENT OF OPERATIONS:
The combined Statement of Operations for the month ending May 31, 2000 was accepted as filed.
AWARD PRESENTATION:
Parks Commissioner Law was presented with a plaque in recognition of his ten years of service on the Parks
and Recreation Commission.
As per the information filed in the agenda, the following bids were approved as recommended by staff and
Purchasing:
Moved by Mr. Vogt, supported by Mr. Law to award the contract for the tub grinding service
at Waterford Oaks, Groveland Oaks, and Springfield Oaks to Garick Grinding in the amount
of $14, 995.00.
AYES: G. Kuhn, R. Kuhn, Law, Lewis, McPherson, Palmer, Skarritt, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. VanderVeen, supported by Mr. Law to approve the purchase of 17 each K-
1550 Tornado 4-wheel bikes for the bike rental program at Groveland Oaks from Prime Pedal
Kart in the amount of $850.00 each, for a total purchase amount of $14,450.00.
AYES: G. Kuhn, R. Kuhn, Law, Lewis, McPherson, Palmer, Skarritt, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
EASEMENT — RED OAKS WATERPARK:
Moved by Mr. Skarritt, supported by Mr. R. Kuhn to remove from table the motion for the
adoption of the resolution for the easement at the Red Oaks Waterpark.
AYES: G. Kuhn, R. Kuhn, Law, Lewis, McPherson, Palmer, Skarritt, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
Jim Isaacs from the Oakland County Drain Commission office presented for Parks Commission approval the
Waiver of Compensation and Right of Way for the easement at the Red Oaks Waterpark.
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(Commission Meeting, July 12, 2000)
In response to the Commission's concerns regarding the replacement trees and landscaping in the permanent
easement, Parks and Drain staff met, walked the property, and agreed on the procedure for tagging and
replacing the existing trees. The specific numbers and procedure will be added to the documents.
Commission expressed disappointment that the changes discussed at the June 21 meeting were not
incorporated into the Right of Way document. Commission proposed a special meeting be called on Thursday,
July 20, in order to allow time for Assistant Corporation Counsel Joe Colaianne to amend the Right of Way
document in conjunction with the recommended changes and then present it to the Oakland County Board
of Commissioners.
Staff requested Commission approval of the Waiver of Compensation.
Moved by Mr. Palmer, supported by Mr. VanderVeen to approve the Waiver of
Compensation for easements granted over the Red Oaks Waterpark for the purpose of
constructing and/or improving the George W. Kuhn Drain.
Moved by Mr. Skarritt, supported by Mr. Law to allow Commissioner G. Kuhn to abstain on
the vote due to a perceived conflict.
VOTE ON ABSENTION MOTION:
AYES: G. Kuhn, R. Kuhn, Law, Lewis, McPherson, Palmer, Skarritt, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
VOTE ON WAIVER OF COMPENSATION MOTION:
AYES: R. Kuhn, Law, Lewis, McPherson, Palmer, Skarritt, VanderVeen, Vogt (8)
NAYS: (0)
ABSTAIN: G. Kuhn (1)
Motion carried on a voice vote.
Moved by Mr. Palmer, supported by Mr. Skarritt to table the Red Oaks Waterpark right of way
request.
AYES: G. Kuhn, R. Kuhn, Law, Lewis, McPherson, Palmer, Skarritt, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
EXECUTIVE OFFICER'S REPORT:
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(Commission Meeting, July 12, 2000)
In addition to the Executive Officer's Report filed in the agenda, the following was noted:
---Executive Officer Richard updated the Commission on the millage renewal campaign, in particular letters
to the editors of local newspapers, plus resolutions endorsing the millage received from local units of
government. However, he noted that the City of Ferndale is not supportive, citing their belief that the residents
in the southeastern portion of the county do not receive enough compensation for their tax dollars. Staff has
sent a response letter that includes the programs and activities provided by the Parks to their community and
have offered to meet with their parks staff to discuss other recreation opportunities.
EXECUTIVE SESSION:
Moved by Mr. Vogt, supported by Mr. Law to adjourn to an executive session to discuss a
proposed property acquisition.
AYES: G. Kuhn, R. Kuhn, Law, Lewis, McPherson, Palmer, Skarritt, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
The meeting was adjourned to an Executive Session at 10:16 a.m.
The meeting was reconvened at 10:22 a.m.
Moved by Mr. Palmer, supported by Mr. R. Kuhn to approve the information as presented
and discussed in the Executive Session.
AYES: G. Kuhn, R. Kuhn, Lewis, McPherson, Palmer, Skarritt, VanderVeen, Vogt (8)
NAYS: (0)
Motion carried on a voice vote.
The next regular Commission meeting will be 9:00 a.m. on Wednesday, August 2, 2000.
The meeting was adjourned to the Budget Work Session at 10:44 a.m.
BUDGET WORK SESSION:
The proposed revenue budget for Fiscal Year 2001 is $17,269,916, up 1.1 % over the original budget for Fiscal
Year 2000. Of this amount, $6,727,423 comes from fees and charges and interest on investments; the
remaining balance of $10,542,493 will come from the millage.
The proposed operating budget for Fiscal Year 2001 is $14,513,070, an increase of 6.2% over the 2000
original budget. The higher increase is due to the start up costs totaling $916,201 for Lyon Oaks, a 4.0%
salary increase for full-time and part-time eligible employees, and a 10% salary increase for part-time non -
eligible employees.
Operating Equipment requests for Fiscal Year 2001 total $486,375. Of this amount, $285,950 will be
replacement equipment.
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(Commission Meeting, July 12, 2000)
Estimated new funds for capital development for Fiscal Year 2001 total $3,132,941, of which $577,875 is
earmarked for payment to the Oakland County Building Authority. The balance of $2,555,066 is available to
fund additional capital projects.
Personnel:
Staff is requesting the following position requests be approved: 17 Parks Helpers for Lyon Oaks to be funded
for 1,000 hours each at a salary/fringe cost of $31,040; 10 Laborers for Lyon Oaks, but not funded; one
Recreation Specialist for the Nature Center to be funded for 1,500 hours at a salary/fringe cost of $34,970;
one Recreation Specialist for Mobile Recreation to be funded for 1,500 hours at a salary/fringe cost of
$34,970; one Park Maintenance Aide for Mobile Recreation to be funded for 1,500 hours at a salary/fringe
cost of $25,323; one Park Maintenance Aide for Mobile Recreation to be funded for 750 hours at a
salary/fringe cost of $12,661; one Park Maintenance Aide for Independence Oaks to be funded for 750 hours
at a salary/fringe cost of $12,661; one Park Maintenance Aide for Waterford Oaks to be funded for 1,500
hours at a salary/ fringe cost of $25,323; and one Recreation Specialist for Addison Oaks to be funded for
1,500 hours at a salary/fringe cost of $34,970.
Other position changes include deleting one Groundskeeper II at Addison Oaks, for a reduction in
salary/fringe costs of $53,009; plus reductions in part-time positions resulting in a reduction of salary/fringe
costs for Mobile Recreation of $29,568, Independence Oaks of $11,887, and Waterford Oaks of $10,572. New
funds requested total $106,882.
Fees and Charges:
All the fees and charges recommended by staff were approved, with the following changes: On page 8-8, the
fee for the weekday resident discount rate for 18 holes of golf should be $19.50; on page 8-11, the bus rate
fee for overtime will be $20.00 per hour for any time over eight hours; and on page 8-15, the fee for
instructional swim lessons will be $40.00/8 lessons.
Beckett Raeder:
Staff updated the Commission on the status of the request from Beckett Raeder for fees for their additional
work at Lyon Oaks. From their original request of additional fees totaling almost $200,000, staff has worked
with the consultant and everyone has agreed on an amount of $147,737.
Staff reviewed the details in the request, including the changes in the scope of the project requested by the
Commission and the resulting additional costs. This request will be presented at the August 2 Commission
meeting for approval.
Policv Chanaes:
Chief of Recreation Sue Wells noted that there is now limited smoking at the waterparks; next year staff would
like to eliminate smoking. Additional information will be presented to the Commission at a later date. Staff also
noted that, due to a recent change in PA 261, under which the Parks Commission was formed, any future
revisions to our rules and regulations must be subsequently approved by the Oakland County Board of
Commissioners.
Capital Improvement Projects Budget:
The proposed 2001 capital improvement projects are budgeted at $13,351,687. This is a decrease of
$2,128,720 because of the transfer of the financial responsibility for the Lyon Oaks Building Authority Bond
to Oakland County Facilities and Operations on June 30, 2000. Estimated new funds are $2,128,720.
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(Commission Meeting, July 12, 2000)
Mr. Richard reviewed the capital improvement projects proposed throughout the parks system for next year,
including the Phase III Camping at Addison Oaks, property acquisition at Independence Oaks, drainage at
Glen Oaks, trail development and aboveground fuel tanks for Lyon Oaks.
Budget work session was adjourned at 12:51 p.m.
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Richard D. Kuhn, Jr., Secretary
Karen Kohn CPS, Recording Secretary
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