HomeMy WebLinkAboutMinutes - 2000.03.15 - 39076OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
March 15, 2000
Chairman Pecky D. Lewis, Jr., called the meeting to order at 9:12 a.m. in the commission room of the Parks
and Recreation Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary Richard D. Kuhn, Jr., Fred Korzon,
Thomas Law, Ruel E. McPherson, Charles Palmer, J. David VanderVeen, Richard V. Vogt
COMMISSION MEMBERS ABSENT:
George Kuhn
ALSO PRESENT:
Parks and Recreation
Oakland County Purchasing
Cooper Design Architects
Beckett & Raeder, Inc.
DeMattia Group
Oakland County Corporation Counsel
TwentyFirst Century Development
Private Citizens
Ralph Richard, Executive Officer
Daniel Stencil, Administrator - Operations
Frank Trionfi, Administrator - Administration
Jon Kipke, Assistant Administrator
Joseph Figa, Chief, Design and Development
Sue Delridge, Chief of Recreation
Mike Thibodeau, Chief of Golf
Janet Pung, Public Communications Officer
Sheila Cox, Accountant IV
Mike Donnellon, Architectural Engineer I
Mike Wolf, Intern
Lynn Bumstead, Intern
Bob Rhein, Buyer
Gary Cooper, Architect
Christy Summers, Project Manager
Kathleen Hudson
Rod Elgie, Vice President, Construction
Joe Colaianne, Assistant Counsel
Michael Clark
Chris Tarr
Kathie Binkley
Don Shields
Bill Cortis
Robert Linden
Elaine Darbee
Rebecca Eiben
Chairman Lewis called for a moment of silence in memory of Commissioner McPherson's son and in support
of his family.
APPROVAL OF MINUTES:
Moved by Mr. Palmer, supported by Mr. R. Kuhn to approve the minutes of the meeting of
February 23, 2000, with the following changes:
On Page 3-1, under "Also Present," correct the spelling of Jim Isaac's name.
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On Page 3-2, delete the last line on the page; it's a duplicate of the first line on Page 3-3.
On Page 3-4, the first item under "Executive Officer's Report": correct the Commissioner's
name from "Vogt" to "Skarritt" in the second sentence.
AYES: Korzon, R. Kuhn, Law, Lewis, McPherson, Palmer, Skarritt, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
PUBLIC COMMENTS:
Chris Tarr presented the Commission with a petition signed by approximately 1,500 people who are
concerned about the possibility of a golf course being planned for Orion Oaks County Park. The park is
currently undeveloped, but frequently used for low impact activities, including hiking, biking, fishing, skiing,
photography, etc.
There is concern that a major development of the park, such as what a golf course would entail, would use
the greater portion of the park's uplands --the area most widely used by the current park patrons --thereby
eliminating those activities.
She noted that much of the park is wetlands and cited a recommendation from the 1989 natural features
inventory of the park to "preserve the hydrological cycle of the park." She reviewed the number of golf courses
currently located in Oakland County, along with those located within 30 minutes from the park, then finished
with a request that the Commission consider options that will allow as many users as possible without
defacing the parkland.
Kathie Binkley also addressed the Commission with her concerns about a golf course at Orion Oaks, noting
golf courses significantly and negatively impact the land on which they are constructed. She provided
statistics on the number of park users with whom she spoke on this issue, and related the majority's request
to let the park remain undeveloped.
Executive Officer Richard briefly reviewed the master plan process, noting opportunities for public input; he
also noted that, as a rule, park neighbors are notified of the public hearing's date and time.
APPROVAL OF PAYMENTS:
Moved by Mr. Palmer, supported by Mr. Skarritt to approve the payment of the
Interdepartmental Payment Register for December, 1999 (FM 3, FY 2000), and the Payment
Register, which includes the Voucher Report Period for January (FM 4, FY 2000), and the
CIP (407 and 408) for January (FM 4, FY 2000).
AYES: Korzon, R. Kuhn, Law, Lewis, McPherson, Palmer, Skarritt, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
STATEMENT OF OPERATIONS:
The Combined Statement of Operations as of January 31, 2000 (FM 4, FY 2000) was accepted as filed.
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CAPITAL IMPROVEMENT BUDGET:
The Capital Improvement Budget as of January 31, 2000 (FM 3, FY 2000) was accepted as filed.
EASEMENT REQUEST — WATERFORD OAKS:
As directed at the February 23 meeting, TwentyFirst Century Development submitted a revised plan for the
proposed sewer connection and easement to Parks' staff for review.
Commission concerns expressed at the meeting have been addressed, including the location of the fence and
berm; size and location of the sewer; and the site installation, including repaving the Fridge service drive.
Staff requested the Commission allow staff to continue working with the developer on the final plan for the
berm's plant material in order to achieve a more natural look to the buffer; Commission concurred.
Commissioner Korzon suggested indigenous plants be used, if possible.
Commission approval of the proposed easement was recommended, contingent upon appropriate wording
being included in the easement that the sewer will be sized with appropriate stubs to accommodate future
park facilities, plus approval by Oakland County Property Management and the Oakland County Board of
Commissioners.
Moved by Mr. R. Kuhn, supported by Mr. Palmer to approve the sewer easement through
Waterford Oaks to TwentyFirst Century Development, incorporating the wording that the
sewer will be sized with appropriate stubs to accommodate future park facilities, and being
contingent upon approval by Oakland County Property Management and the Oakland County
Board of Commissioners.
AYES: Korzon, R. Kuhn, Law, Lewis, McPherson, Palmer, Skarritt, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
Chairman Lewis extended the Commission's thanks to Mr. Clark for his willingness to work with the Parks on
the requested changes.
CLUBHOUSE, MAINTENANCE BUILDING, AND DAY -USE AREA CONSTRUCTION — LYON OAKS:
Chief of Design and Development Joe Figa reviewed the scope of the construction project at Lyon Oaks,
including the construction of the clubhouse with retaining walls and terrace; golf course maintenance and
storage buildings; pump house, driving range storage and vending building; the day -use restroom and shelter;
all site work, landscaping, lighting, walks, parking areas, and driveways including main entrance drive; and
miscellaneous site amenities.
Staff and project consultants, Beckett Raeder, Inc., have reviewed the bids and concurred in their
recommendation to award the contract to the low bidder, DeMattia Group, in the amount of $8,322,900.00,
plus a 5% contingency of $416,145.00 and 2'/z% ($208,072.50) for testing and inspection, for a total budgeted
amount of $8,947,117.50.
Completion date for the project is still scheduled for May of 2001.
Moved by Mr. Vogt, supported by Mr. Skarritt to award the contract for the construction
project at Lyon Oaks, including the construction of the clubhouse with retaining walls and
terrace; golf course maintenance and storage buildings; pump house, driving range storage
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and vending building; the day -use restroom and shelter; all site work, landscaping, lighting,
walks, parking areas, and driveways including main entrance drive; and miscellaneous site
amenities to the low bidder, DeMattia Group, in the amount of $8,322,900.00. An additional
7 1/2%, in the amount of $624,217.50, was also approved for contingency and testing,
bringing the total budgeted amount to $8,947,117,50.
ROLL CALL VOTE:
AYES: Korzon, R. Kuhn, Law, Lewis, McPherson, Palmer, Skarritt, VanderVeen, Vogt (9)
NAYS: (0)
A sufficient majority having voted, the motion carried.
WATERFORD OAKS WAVE POOL RENOVATION:
Moved by Mr. Palmer, supported by Mr. R. Kuhn to adopt the following resolution for a grant
application submission:
WHEREAS, the Oakland County Parks and Recreation Commission has been
notified by the Department of Natural Resources that application for cost -sharing grants from
the Michigan Natural Resources Trust Fund and Recreation Bond Program may be
submitted by April 1, 2000; and
WHEREAS, the Oakland County Parks and Recreation Commission has identified
and established priorities for improvements within the adopted Recreation Master Plan; and
WHEREAS, the Oakland County Parks and Recreation Commission recommends
the filing of the following application to the Department of Natural Resources for a matching
grant:
Wave Pool Renovation
NOW THEREFORE BE IT RESOLVED, that the Oakland County Parks and
Recreation Commission recommends submission of the above -said grant application with
the appropriate matching funds to be designated from the one -quarter mill.
AYES: Korzon, R. Kuhn, Law, Lewis, McPherson, Palmer, Skarritt, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
INDEPENDENCE OAKS ACQUISITION GRANT AGREEMENT:
Chief of Design and Development Joe Figa noted the Parks Commission has received the grant agreement
for the acquisition of the 189-acre parcel identified as Upper Bushman Lake in Independence Township.
The grant application, which was submitted in March of 1999, is for a 54146 matching grant, not to exceed $2
million, from the Michigan Natural Resources Trust Fund.
Matching funds from Parks are budgeted in the. FY 2000 Capital Improvement Projects Budget in the amount
of $1.7 million.
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Staff requested Commission approval to authorize the grant agreement and to authorize staff to initiate the
acquisition process.
Moved by Mr. VanderVeen, supported by Mr. Palmer to adopt the following resolution for the
approval of the Independence Oaks acquisition grant agreement:
WHEREAS, Part 19, Natural Resources Trust Fund, of the Natural Resource and
Environmental Protection Act, Act 451 of the Public Acts of 1994, establishes the Michigan
Natural Resources Trust Fund which provides for acquisition and development of lands for
public recreation purposes.
AND WHEREAS, Oakland County Parks and Recreation Commission desires to
acquire lands for public recreation purposes.
AND WHEREAS, the aforementioned unit of government agrees to be solely
responsible for the operation and maintenance of the property as set forth in said Agreement.
THEREFORE BE IT RESOLVED, that the Oakland County Parks and Recreation
Commission is authorized to enter into the Project Agreement, TF 99-041 Upper Bushman
Lake Acquisition, with the Michigan Department of Natural Resources and agrees to perform
the terms and conditions of said Agreement.
AYES: Korzon, R. Kuhn, Law, Lewis, McPherson, Palmer, Skarritt, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
BIDS:
As per the information filed in the agenda, the following bids were approved:
Moved by Mr. Korzon, supported by Mr. Vogt to approve the purchase of the following bids
as reviewed and recommended by staff and Purchasing:
115 Marco full base chaise lounge chairs for Waterford Oaks and Red Oaks Waterparks to
the low bidder, Taylor and Associates, in the amount of $14,375.00.
41 dozen women's and 25 dozen men's lifeguard bathing suits from the low bidder, Water
Safety Products, in the amount of $16,374.00.
55-hp diesel tractor for Lyon Oaks to the low bidder, W. M. Sells, in the amount of
$22, 376.52.
75-hp loader-backhoe tractor for Lyon Oaks to the low bidder, W. M. Sells, in the amount of
$37,158.00.
18-hp riding greens aerator for Glen Oaks to the low bidder, W. F. Miller, in the amount of
$12,681.74.
98" outfront floating deck diesel rotary mower for Lyon Oaks to the low bidder, W. F. Miller,
in the amount of $38,057.35.
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One gas and one electric utility vehicle for the Red Oaks Waterpark to the low bidder. W. F.
Miller, in the amount of $8,343.00.
Two each Cushman turf trucksters for White Lake Oaks and Lyon Oaks to the low bidder,
W. F. Miller, in the amount of $14,397.00 each, for a total of $28,794.00.
18-hp, 3-wheel drive sand trap rake for White Lake Oaks to the low bidder, Spartan
Distributors, Inc., in the amount of $10,456.50.
Triplex tee and trap mower for Lyon Oaks to the low bidder, W. F. Miller, in the amount of
$17,815,00.
35-hp diesel reel fairway mower for Lyon Oaks to the low bidder, Spartan Distributors, Inc.,
in the amount of $25,413.75.
126" diesel rotary mower for the Springfield Oaks Activity Center to the low bidder, Spartan
Distributors, Inc., in the amount of $32,340.00.
Two each 72" outfront diesel rotary mowers for Lyon Oaks and Glen Oaks to the low bidder,
Spartan Distributors, Inc., in the amount of $15,205.45 each, for a total of $30,410.90.
Two each riding self-contained sprayers for Lyon Oaks to the low bidder, W. F. Miller, in the
amount of $13,635.33 for the 160-gallon sprayer and $27,267.00 for the 300-gallon sprayer,
for a total amount of $40,902.33.
Four Jacobsen Greens King V greensmowers and two Jacobsen Greens King IV
greensmowers, one set of rollers, and one set of spikers for the golf courses to the low
bidder, W. F. Miller as follows: $16,872.00 each for the four Greens King V mowers;
$15,600.00 each for the two Greens King IV mowers; $2,212.00 for the spikers; and
$1,599.00 for the rollers, for a total purchase amount of $102,407.00.
ROLL CALL VOTE:
AYES: Korzon, R. Kuhn, Law, Lewis, McPherson, Palmer, Skarritt, VanderVeen, Vogt (9)
NAYS: (0)
A sufficient majority having voted, the motion carried.
TEEN MOBILE PROGRAM PROPOSAL:
Moved by Mr. Palmer, supported by Mr. R. Kuhn to approve the transfer of $7,500 from the
FY 2000 Operating Budget Contingency to Mobile Recreation for the establishment and
operation of a Teen Mobile program.
AYES: Korzon, R. Kuhn, Law, Lewis, McPherson, Palmer, Skarritt, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
LANDSCAPE MAINTENANCE SERVICES CONTRACT:
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Administrator of Operations Dan Stencil reported that, due to discrepancies in the specifications for
the landscape maintenance services proposals, Purchasing is revising the specifications and
requesting the three vendors submit new proposals based on the revisions. A recommendation for
the contract will be presented at the April 5 Commission meeting.
ANNUAL FLOWERS CONTRACT:
Administrator — Operations Dan Stencil requested Commission consideration of a contract to provide
horticultural services for the annual flower program for the parks system. This service, which will be separate
from the landscape maintenance service, will include: soil testing; preparation of beds; soil amendments;
weed control; bi-weekly fertilization; pesticide plant management, as needed; weekly deadheading, and fall
plant removal and bed preparation.
A committee of administrative/operational staff and a Purchasing buyer reviewed the four proposals and
recommended awarding the contract to Emily's Inc. of Bloomfield Hills for a per -flat (48 plants) cost of $30.
Emily's Inc. will also provide and maintain floral hanging baskets and planter pots. The initial projected cost
for providing and maintaining annuals, baskets, and pots is $29,000. Unit pricing for additional annuals,
perennials, and labor rates will be included in the contract agreement.
Commissioner McPherson inquired about the Parks working in cooperation with local groups, such
as the Cooperative Extension Service and garden clubs.
Moved by Mr. Palmer, supported by Mr. Korzon to award a contract to Emily's Inc. to provide
and maintain annuals, baskets, and pots for the Parks' annual flower program in the amount
of $29,000. Unit pricing for additional annuals, perennials, and labor rates will be included
in the contract agreement. Funds for this expense will come from each park's Operating
Budget Grounds Maintenance line item.
ROLL CALL VOTE:
AYES: Korzon, R. Kuhn, Law, Lewis, Palmer, Skarritt, VanderVeen (7)
NAYS: McPherson, Vogt (2)
A sufficient majority having voted, the motion carried.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's Report filed in the agenda, the following was noted:
---In light of recent reports on the deaths of swans in local lakes, Commissioner McPherson questioned
whether or not we track swans in our parks. Staff responded that there have been no swan deaths reported
in the Parks.
---Public Communications Officer Jan Pung unveiled a new display created for the Lookout Lodge at The
Fridge. The large photos incorporated in the display were computer -generated and printed in-house, providing
a substantial savings in production costs.
EXECUTIVE SESSION:
Moved by Mr. Palmer, supported by Mr. VanderVeen to adjourn to an executive session to
discuss an update from Oakland County Corporation Counsel.
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AYES: Korzon, R. Kuhn, Lewis, McPherson, Palmer, Skarritt, VanderVeen, Vogt (8)
NAYS: (0)
Motion carried on a voice vote.
The meeting was adjourned to an executive session at 10:38 a.m.
The meeting reconvened at 11:23 a.m.
NEW BUSINESS:
Moved by Mr. Palmer, supported by Mr. VanderVeen to authorize the administrative staff to
negotiate in accordance with the discussion from the Executive Session.
ROLL CALL VOTE:
AYES: R. Kuhn, Lewis, McPherson, Palmer, Skarritt, VanderVeen, Vogt (7)
NAYS: (0)
A sufficient majority having voted, the motion carried.
The next meeting will be at 9 a.m. on Wednesday, April 5, 2000.
The meeting was adjourned at 11:29 a.m.
p/l
Richard D. Kuhn, Jr., Secretary
Karen Kohn CPS, Recording Secretary
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