HomeMy WebLinkAboutMinutes - 2000.11.01 - 39079OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
November 1, 2000
Chairman Pecky Lewis called the meeting to order at 9:11 a.m. in the commission room of the Parks and
Recreation's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary Richard D. Kuhn, Jr., Fred Korzon,
George Kuhn, Thomas Law, Ruel E. McPherson, Charles Palmer, J. David VanderVeen, Richard V. Vogt
ALSO PRESENT:
Parks and Recreation
Oakland County Purchasing
Wright & Filippis
Michigan Athletes with Disabilities
Private Citizen
APPROVAL OF MINUTES:
Ralph Richard, Executive Officer
Daniel Stencil, Administrator— Operations
Frank Trionfi, Administrator - Administration
Jon Kipke, Assistant Administrator
Joseph Figa, Chief, Design and Development
Mike Thibodeau, Chief of Golf
Sue Wells, Chief of Recreation
Janet Pung, Public Communications Officer
Sheila Cox, Accountant IV
Sandy Dorey, Recreation Supervisor
Mike Donnellon, Architectural Engineer I
Desiree Stanfield, Public Communications Assistant
Bob Rhein, Buyer
Anthony Filippis, President
Shannon Barbieri
Roger McCarville
Ray Bruneel
Moved by Mr. Skarritt, supported by Mr. R. Kuhn to approve the minutes of the meeting of
October 4, 2000, as written.
AYES: Korzon, G. Kuhn, R. Kuhn, Law, Lewis, McPherson, Palmer, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
PUBLIC COMMENTS:
Mr. Ray Bruneel, a member of a golf league at White Lake Oaks, briefly reviewed his concern expressed at
the October 4 meeting and inquired about an update. Staff noted that Oakland County Corporation Counsel
has concurred that there is no discrimination on the part of the Oakland County Parks for signing the contract;
they are reviewing a possible procedure to determine verification that we are dealing with the correct league
representative.
Commissioner Law also noted that, since the contract was signed before this was brought to our attention,
any further action Mr. Bruneel may wish to take may require his own attorney.
PAYMENTS:
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(Commission Meeting, November 1, 2000)
Moved by Mr. Palmer, supported by Mr. McPherson to approve the payment of the
Payment Register, which includes the Voucher Report Period for September, (FM 12, FY
2000), and the CIP (408) Voucher Report Period for September (FM 12, FY 2000).
AYES: Korzon, G. Kuhn, R. Kuhn, Law, Lewis, McPherson, Palmer, Skarritt, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
COMBINED STATEMENT OF OPERATIONS:
The Combined Statement of Operations for the month ending August 31, 2000, was accepted as filed.
ACTIVITIES REPORT:
Executive Officer Ralph Richard reported on the new Activities Report, which was programmed on the new
computer system by Heather Hughes in the Recreation Section. Commission suggested the word "monthly"
be added to the column heading for clarification.
The Activities Report for September, 2000 was accepted as filed.
AWARD PRESENTATION:
---Anthony Filippis of Wright & Filippis presented Sandy Dorey with the Michigan Athletes with Disabilities Hall
of Fame Lifetime Achievement Award for her significant contributions to the promotion and coordination of
disabled sports programs throughout Michigan.
---On behalf of the Parks Commission, Administrator — Park Operations Dan Stencil thanked Tony Filippis
for his generous donation for the construction of a memorial gazebo at Independence Oaks. A photo
scrapbook of the facility was presented to Mr. Filippis.
---Chairman Lewis announced and congratulated Chief of Recreation Sue Wells on her recent appointment
to the State Carnival -Amusement Safety Board.
1999 AUDIT:
Administrator -Administration Frank Trionfi noted that the 1999 audit report reflects a variance in revenues of
an additional $1,393,038 and a variance in expenses of an additional $1,985,613. The additional $3,378,615
has been placed in the 2000 and 2001 Capital Improvement Projects Budget.
Staff recommended Commission accept the audit and amend the 1999 Operating budget to $11,170,098.
Moved by Mr. VanderVeen, supported by Mr. Law to accept the 1999 Audit Report from Price
Waterhouse Coopers, and to amend the 1999 Operating Budget to $11,170,098.
AYES: Korzon, G. Kuhn, R. Kuhn, Law, Lewis, McPherson, Palmer, Skarritt, VanderVeen, Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
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(Commission Meeting, November 1, 2000)
LYON OAKS UPDATE:
Chief of Design and Development Joe Figa reported on the progress of the park development at Lyon Oaks,
noting the golf course is almost completed, but the rest of the site is somewhat behind schedule.
The revised schedule has changed the completion date from the beginning of June, 2001, to the middle of
September, 2001. The contractor has been working with staff on an equitable agreement of the rain dates,
as this report will affect the liquidated damage claims at the end of the project.
In an aside, Commissioner Skarritt reported that the City of Milford has entered into an agreement with the
Township of Lyon to run the sewer line out into the industrial area.
BIDS:
As per the information filed in the agenda, the following bids were approved as recommended by staff and
Purchasing:
Moved by Mr. Vogt, supported by Mr. VanderVeen to award the bid for the purchase of
HDPE material and galvanized steel bench frames for replacement seating for 143 persons
for the Independence Oaks amphitheater to Earth Technology in the amount of $12,403.00,
plus shipping of $1,218.00, for a total purchase price of $13,621.00. Funds for this purchase
will be transferred from the 2001 Operating Budget Contingency to the Independence Oaks
Nature Center Building Maintenance line item.
AYES: Korzon, G. Kuhn, R. Kuhn, Law, Lewis, McPherson, Palmer, Skarritt, VanderVeen, Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. G. Kuhn, supported by Mr. Palmer to approve the purchase of a six -wheel all -
terrain vehicle for Rose Oaks and Lyon Oaks from Argo Offroad Vehicles in the amount of
$10,545.00. Funds for this purchase will be transferred from the 2001 Operating Budget
Contingency to the Rose Oaks Operating Budget line item.
AYES: Korzon, G. Kuhn, R. Kuhn, Law, Lewis, McPherson, Palmer, Skarritt, VanderVeen, Vogt (10)
NAYS: (0)
Motion carried on a voice vote
Assistant Administrator Jon Kipke reviewed the proposed Davisburg Dam repair project, noting some possible
cost savings on portions of the project, including:
• Receiving permission from the Road Commission for Oakland County to block off the road for a few days
while completing a portion of the project.
• If the Road Commission for Oakland County will supply the guardrail posts, the contractor will put them
in place and add the rail.
• Receiving concurrence that the stone riprap will not need to be grouted.
These repairs are requested in conjunction with an inspection report from the Michigan Department of
Environmental Quality directing this work be completed to correct erosion problems.
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(Commission Meeting, November 1, 2000)
Moved by Mr. Palmer, supported by Mr. Law to award the contract for the Davisburg Dam
repairs at Springfield Oaks to Michigan Aquatic Control, Inc., in the amount of $149,625.00,
plus a ten percent contingency of $14,962.00, for a total budgeted amount of $164,587.00.
Funds for this project will be transferred from the 2001 Operating Budget Contingency to the
2001 Springfield Oaks Grounds Maintenance line item.
AYES: Korzon, G. Kuhn, R. Kuhn, Law, Lewis, McPherson, Palmer, Skarritt, VanderVeen, Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
WEDDING GARDEN — GLEN OAKS:
Staff reviewed plans for a wedding garden, consisting of a gazebo, vegetative fencing, and privacy
fencing, proposed to be located on the west side of the Glen Oaks Clubhouse.
Discussion followed on the philosophy of the Parks' role in expanding banquet facilities, aesthetics,
possible conflicts with golfers, and terminating the use of this facility if it becomes detrimental to the
use of the golf course.
Moved by Mr. Palmer, supported by Mr. Korzon to approve staffs recommendation for the
construction of a wedding garden, consisting of a small gazebo, vegetative fencing, and
privacy fencing, at Glen Oaks, and to transfer $55,000 from the 2001 Capital Improvement
Projects Budget Contingency to fund this project. Oak Management will be notified that any
bookings they make for this wedding garden beyond one year's time must be approved by
Parks staff, and that use of this facility may be terminated upon proper notice to the
concessionaire. If terminated, all bookings currently confirmed will be honored, but no
additional bookings can be made.
ROLL CALL VOTE:
AYES: McPherson, Palmer, Skarritt, VanderVeen, Vogt, Korzon, G. Kuhn, R. Kuhn, Lewis (9)
NAYS: Law (1)
A sufficient majority having voted, the motion carried.
GOLF COURSE NAME — LYON OAKS:
Moved by Mr. VanderVeen, supported by Mr. Law to use the name of "Lyon Oaks Golf and
Banquet Center" for the golf course and banquet facility at Lyon Oaks, with review for
possible reconsideration after the facility is open for a year.
AYES: Korzon, G. Kuhn, R. Kuhn, Law, Lewis, McPherson, Palmer, Skarritt, VanderVeen, Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
EXECUTIVE SESSION:
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(Commission Meeting, November 1, 2000)
Moved by Mr. G. Kuhn, supported by Mr. VanderVeen to adjourn the meeting to an Executive
Session.
AYES: Korzon, G. Kuhn, R. Kuhn, Law, Lewis, McPherson, Palmer, Skarritt, VanderVeen, Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
The meeting was adjourned to an Executive Session at 10:55 a.m.
The meeting was re -convened at 11:10 a.m.
PROPERTY ACQUISITION:
Commission concurred to have staff proceed as recommended in the Executive Session.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's Report filed in the agenda, the following was noted:
---Copies of a proposed courtesy park pass policy were distributed for discussion. Staff noted that the
specifics of the pass policy were basically the same as what was previously established and currently used.
However, the following Commission recommendations were incorporated: change the pass to a photo ID
pass; enforce the use of the card by the person to whom it is issued with a signed annual letter of
understanding; and to extend the pass to the county commissioners, County Executive, Prosecutor, Sheriff,
Clerk, and the Treasurer.
Commission concurred with staffs proposed park pass policy, but suggested staff include a copy of the policy
rules with the letter of understanding. Staff was directed to implement the program as proposed, but requested
it be placed on the December 6 agenda for discussion and any additional questions.
NEW BUSINESS:
Orion Township Parks Director Rock Blanchard has contacted Executive Officer Ralph Richard with a request
for Commission approval of a resolution in support of their application for ISTEA21 matching grant funding
for a bike path along Baldwin Road. The Parks Commission have given their support in previous applications
for the same funding request.
Commission concurred with the concept, but requested Orion Township Parks Director Blanchard attend the
December meeting to make a brief presentation on this project before giving formal approval.
The next regular Commission meeting will be 9:00 a.m. on Wednesday, December 6, 2000.
The meeting was adjourned at 11:22 a.m.
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Richard D. Kuhn, Jr., Secretary
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Karen Kohn CPS, Recording Secretary
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