HomeMy WebLinkAboutMinutes - 2000.09.06 - 39081OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
September 6, 2000
Vice Chairman Richard Skarritt called the meeting to order at 9:14 a.m. in the commission room of the Parks
and Recreation's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary Richard D. Kuhn, Jr., Fred Korzon,
George Kuhn, Ruel E. McPherson, Charles Palmer, J. David VanderVeen, Richard V. Vogt
COMMISSION MEMBERS ABSENT:
Thomas Law
ALSO PRESENT:
Parks and Recreation
Oakland County Purchasing
Oakland County Corporation Counsel
BBDO Advertising
Rich Sign Company
APPROVAL OF MINUTES:
Ralph Richard, Executive Officer
Daniel Stencil, Administrator — Operations
Frank Trionfi, Administrator - Administration
Jon Kipke, Assistant Administrator
Joseph Figa, Chief, Design and Development
Mike Thibodeau, Chief of Golf
Sue Wells, Chief of Recreation
Janet Pung, Public Communications Officer
Sheila Cox, Accountant IV
Desiree Stanfield, Public Communications Assistant
Bob Rhein, Buyer
Joe Colaianne, Assistant Corporation Counsel
Ernie Baker, Vice President
Lyn Wethy, Account Manager
Jerri Fancher, Owner
Jim Fancher, Owner
Moved by Mr. Korzon, supported by Mr. VanderVeen to approve the minutes of the meeting
of August 2, 2000, as written.
AYES: Korzon, G. Kuhn, R. Kuhn, Palmer, Skarritt, VanderVeen, Vogt (7)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. G. Kuhn, supported by Mr. R. Kuhn to approve the minutes of the special
meeting of July 20, 2000, as written.
Moved by Mr. Palmer, supported by Mr. VanderVeen to amend the minutes of the special
meeting of July 20, 2000, with the following correction:
Page 3a — 2, Fourth paragraph: Delete the word "substantially" in the fourth line.
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(Commission Meeting, September 6, 2000)
VOTE ON AMENDMENT MOTION:
AYES: Korzon, G. Kuhn, R. Kuhn, Palmer, Skarritt, VanderVeen, Vogt (7)
NAYS: (0)
Motion carried on a voice vote.
VOTE ON THE AMENDED MOTION:
AYES: Korzon, G. Kuhn, R. Kuhn, Palmer, Skarritt, VanderVeen, Vogt (7)
NAYS: (0)
Motion carried on a voice vote.
PUBLIC COMMENTS:
Administrator— Park Operations Dan Stencil reported on a public hearing held at the Orion Township offices
on Tuesday, September 5, regarding Orion Oaks County Park and its future development and planning. He
noted that a copy of the public comments and a resolution adopted at that meeting will be sent to the Parks
Commission.
PAYMFNTS-
Moved by Mr. R. Kuhn, supported by Mr. Palmer to approve the payment of the
Interdepartmental Payment Register for the months of April, May, and June, 2000 (FM 7
FY 2000, FM 8 FY 2000, FM 9 FY 2000); the Journal Voucher Register for April, May,
and June 2000; the Oak Management, Inc. Credit Register for April, May, and June
2000); and the Payment Register, which includes the Voucher Report Period for July, (FM
10, FY 2000), and the CIP (407 and 408) Voucher Report Period for July (FM 10, FY
2000).
Chairman Lewis arrived and assumed the Chair.
AYES: Korzon, G. Kuhn, R. Kuhn, Lewis, Palmer, Skarritt, VanderVeen, Vogt (8)
NAYS: (0)
Motion carried on a voice vote.
STATEMENT OF OPERATIONS:
The combined Statement of Operations for the month ending July 31, 2000 was accepted as filed.
ACTIVITIES REPORT:
The Activities Report Update for April, May, and June, 2000 was accepted as filed.
AWARD PRESENTATION:
Administrator — Park Operations Dan Stencil presented Jerri and Jim Fancher, owners of Rich Sign Company,
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with a plaque in special gratitude for their numerous donations and exceptional support in enhancing the
image of the Oakland County Parks.
Public Communications Officer Jan Pung presented a plaque to Ernie Baker and Lyn Wethy as a special
thank you to BBDO Advertising for consistently supporting Oakland County Parks and providing exceptional
assistance with the millage information campaign.
Ms. Pung also presented Mr. Baker with a plaque for his special support and fund raising efforts on behalf
of the Oakland County Parks for more than 15 years.
2000 OPERATING BUDGET AMENDMENT:
Moved by Mr. Skarritt, supported by Mr. R. Kuhn to amend the 2000 Operating Budget by
approving the transfer of $7,000 from the Operating Budget Contingency; $2,000 to the
Technical Support Small Tools/Equipment line item, and $5,000 to the Addison Oaks
Building Maintenance line item, in accordance with the Commission's 2000 General
Appropriations Act, which incorporates the Uniform Local Budgeting Act.
AYES: Korzon, G. Kuhn, R. Kuhn, Lewis, McPherson, Palmer, Skarritt, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
2001 OPERATING BUDGET ADOPTION:
Moved by Mr. Korzon, supported by Mr. G. Kuhn to approve the resolution adopting the
Parks and Recreation Commission's 2001 Appropriations Act incorporating the 2001
Operating Budget, and to approve the adoption of the Commission's 2001 Capital
Improvement Projects Budget.
AYES: Korzon, G. Kuhn, R. Kuhn, Lewis, McPherson, Palmer, Skarritt, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
BIDS:
As per the information filed in the agenda, the following bid was approved as recommended by staff and
Purchasing:
Moved by Mr. Vogt, supported by Mr. Palmer to approve the purchase of two John Deere
utility vehicles for Lyon Oaks to the low bidder, Rochester Lawn, in the amount of $8,089.00
each, for a total purchase price of $16,178.00.
AYES: Korzon, G. Kuhn, R. Kuhn, Lewis, McPherson, Palmer, VanderVeen, Vogt (8)
NAYS: (0)
Motion carried on a voice vote.
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(Commission Meeting, September 6, 2000)
Moved by Mr. VanderVeen, supported by Mr. Law to approve the purchase of 17 each K-
1550 Tornado 4-wheel bikes for the bike rental program at Groveland Oaks from Prime Pedal
Kart in the amount of $850.00 each, for a total purchase amount of $14,450.00.
AYES: G. Kuhn, R. Kuhn, Law, Lewis, McPherson, Palmer, Skarritt, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
FRIDGE SLIDE REPAIRS - WATERFORD OAKS:
Moved by Mr. R. Kuhn, supported by Mr. Palmer to award the service contract to repair the
seams of the refrigerated toboggan slide at Waterford Oaks, plus conduct an as -built survey
to determine if there has been any structural movement, to ProSlide Technology Inc. The
contract amount will be not -to -exceed $10,000, including the repairs for $6,000 for two men
for five days, plus travel expenses, with additional days at $500 per man/day; the survey is
an estimated additional $1,000.
Commission directed staff to clarify with ProSlide that the five days quoted in the contract are five work days,
in order to avoid a possible conflict over payment for weather -related delays.
AYES: Korzon, G. Kuhn, R. Kuhn, Lewis, Palmer, Skarritt, VanderVeen, Vogt (8)
NAYS: (0)
Motion carried on a voice vote.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's Report filed in the agenda, the following was noted:
---Executive Officer Richard updated the Commission on the progress of the Lyon Oaks park development
project. He and Chairman Lewis suggested the Commission take a group tour of the parks some time in
October to see the progress of the park's development.
---Staff is still working towards a new name for the golf course at Lyon Oaks. A list of proposed
names was distributed to Commissioners; Commissioners were requested to review the list and
provide their top three choices to Mr. Richard as soon as possible.
---Upper Bushman Lake Acquisition Grant Agreement: Chief of Design and Development Joe Figa
reported that the grant agreement for the Upper Bushman Lake Acquisition had been approved by
the Parks Commission in March of 2000. However, since that time Corporation Counsel has been
working with the DNR on the wording of the agreement. As a result, an amended agreement has
been received for approval, with a deadline of 30 days for approval. Therefore, staff requested
Commission adoption of a resolution approving the amended agreement.
Moved by Mr. Palmer, supported by Mr. VanderVeen to adopt the following resolution
approving the amended Upper Bushman Lake Acquisition Grant Agreement:
WHEREAS, Part 19, Natural Resources Trust Fund, of the Natural Resource and
Environmental Protection Act, Act 451 of the Public Acts of 1994, establishes the Michigan
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Natural Resources Trust Fund which provides for acquisition and development of lands for
public recreation purposes.
AND WHEREAS, Oakland County Parks and Recreation Commission desires to
acquire lands for public recreational purposes.
AND WHEREAS, the aforementioned unit of government agrees to be solely
responsible for the operation and maintenance of the property as set forth in said Agreement.
THEREFORE BE IT RESOLVED, that the Oakland County Parks and Recreation
Commission is authorized to enter into the Amended (PR1921) Project Agreement, TF 99-
041 Upper Bushman Lake Acquisition, with the Michigan Department of Natural Resources
and agrees to perform the terms and conditions of said Agreement.
AYES: Korzon, G. Kuhn, R. Kuhn, Lewis, Palmer, VanderVeen, Vogt (7)
NAYS: (0)
Motion carried on a voice vote.
---Red Oaks Golf Course: Mr. Richard met with John McCulloch and Joe Colaianne to discuss funding options
for the restoration of the Red Oaks Golf Course after the completion of the George Kuhn Drain Expansion
Project. Because the Parks Commission's millage funding is guaranteed only through the next ten years, it
will be difficult to obtain bond funding for 20 years.
Commission discussed funding options, including bonding for ten years vs. bonding for 20 years, borrowing
funds through the SRA fund for ten years, and borrowing funds through the Delinquent Tax Revolving Fund.
Mr. Colaianne noted that the SOCRRA land issue needs to be resolved by October in order to move forward
on the funding. Options still include the Parks Commission obtaining a new lease, the Parks Commission
purchasing the property from SOCRRA, or the George W. Kuhn Drainage District purchasing the property.
Mr. Richard reiterated that, according to the resolution adopted by the Parks Commission earlier this year,
the Parks Commission will not be obligated to restore the golf course unless the SOCRRA property becomes
part of the George W. Kuhn Drainage District.
Commission directed Mr. Colaianne to proceed towards funding for ten years, contingent upon a resolution
of the SOCRRA land issue.
The next regular Commission meeting will be 9:00 a.m. on Wednesday, October 4, 2000.
The meeting was adjourned at 10:55 a.m.
Richard D. Kuhn, Jr., Secretary
Karen Kohn CPS, Recording Secretary
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