HomeMy WebLinkAboutMinutes - 2001.08.01 - 39084OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
August 1, 2001
Chairman Pecky Lewis called the meeting to order at 9:05 a.m. in the commission room of the
administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary Richard D. Kuhn, Jr., Fred
Korzon, Thomas Law, John McCulloch, Ruel E. McPherson, Shelley Taub, J. David VanderVeen, Richard
V. Vogt
ALSO PRESENT:
Parks and Recreation
Oakland County Purchasing
Kaleidoscope Foundation
Private Citizen
APPROVAL OF MINUTES:
Ralph Richard, Executive Officer
Frank Trionfi, Administrator — Administration
Daniel Stencil, Administrator — Park Operations
Mike Thibodeau, Chief of Golf
Joseph Figa, Chief of Design and Development
Janet Pung, Public Communications Officer
Brian Menghini, Accountant III
Desiree Stanfield, Public Communications Assistant
Mike Kreza, Buyer II
Helen Vergin, Chairperson
Ernie Baker
Moved by Mr. Kuhn, supported by Mr. Skarritt to approve the minutes of the meeting of
July 11, 2001, as written.
AYES: Korzon, Kuhn, Law, Lewis, Skarritt, Taub, VanderVeen (7)
NAYS: (0)
Motion carried on a voice vote.
PUBLIC COMMENTS:
There were no questions asked by, or comments received from, the public.
APPROVAL OF PAYMENTS:
Moved by Mrs. Taub, supported by Mr. Skarritt to approve the payment of the Payment
Summary, which includes the Interdepartmental Payment Register for May and June, 2001,
(FM 08 and 09, FY 2001), the Oak Management Inc. Credit Register for Apri, May, and June,
2001; and the Payment Register, which includes the Voucher Report Period for June, 2001
(FM 09, FY 2001), and C.I.P. Voucher Report Period for June, 2001 (FM 09, FY 2001).
AYES: Korzon, Kuhn, Law, Lewis, Skarritt, Taub, VanderVeen (7)
NAYS: (0)
Motion carried on a voice vote.
3-1
(Commission Meeting, August 1, 2001)
COMBINED STATEMENT OF OPERATIONS:
The Combined Statement of Operations for the month ending June 30, 2001 was accepted as filed.
ACTIVITIES REPORT:
The Activities Report for June 2001 was accepted as filed.
CAPITAL IMPROVEMENT PROJECTS BUDGET UPDATE:
In conjunction with the CIP Update, staff reported on the status of the Arnold acquisition and grant. The
Capital Improvement Projects Budget Update as of June 30, 2001 was accepted as presented.
AWARD PRESENTATION:
Staff presented Mr. Ernie Baker with a plaque as Outstanding Volunteer of the Year, awarded by the
National Association of County Parks and Recreation Officials for his fund raising efforts on behalf of the
Oakland County Parks and Orion Oaks County Park.
Administrator of Park Operations Dan Stencil presented a plaque awarded by the National Association of
Counties in recognition of "From Seedlings to Trees: A Natural Partnership." He reported that, over the last
five years, more than 60,000 seedlings have been distributed to park agencies, schools districts, and
municipalities.
Mr. Stencil also presented a certificate of appreciation from Orion Township awarded to the Friends of Orion
Oaks for their participation in the annual Orion Township Clean Up Program.
KALEIDOSCOPE FOUNDATION:
Helen Vergin, Chairperson of the Kaleidoscope Foundation, presented additional details of a proposal
previously made to the Commission for consideration of a lease between the Kaleidoscope Foundation and
Oakland County Parks for approximately 5.4 acres of land at the Springfield Oaks Activities Center. The
Kaleidoscope Foundation, which provides programs for seniors and youth, is currently sharing a facility;
they are now looking for a parcel of land to build their own facility and parking lot. The Foundation will
pledge $2 million in building funds, plus another $1 million in trust for operational funds, before any
construction begins; also, Parks Commission would review and approve the plans. She also noted that, if
for some reason the Foundation must dissolve, the building would revert to the County's ownership.
Staff recommended Commission approval of the concept, with authorization to proceed with a proposed
lease agreement.
Discussion followed, with several concerns remaining unresolved, including the philosophy of leasing
property to a private agency, continued programming should the Foundation dissolve, under -utilization of
the Springfield Oaks Activities Center, physical area of the county this agency will be providing services,
plus financial obligations.
Moved by Mr. Vogt, supported by Mr. Law to approve the concept of a lease between the
Oakland County Parks and Recreation Commission and the Kaleidoscope Foundation for
5.4 acres of land at the Springfield Oaks Activities Center to build a facility for expanded
programming to seniors and youth.
Further concerns were expressed on future obligations entailed by this lease, plus duplication of services
already provided around the county. Mr. Law withdrew his support of the motion.
3-2
(Commission Meeting, August 1, 2001)
Commission requested further investigation into this proposal before any action is taken. They also
suggested to Mrs. Vergin that consideration to purchase a parcel of land, or the donation of same, would
be in the best interest of the Foundation.
LYON OAKS GOLF COURSE ACCESSORIES:
Moved by Mr. Vogt, supported by Mrs. Taub to award the purchase of the golf course
accessories for Lyon Oaks Golf Course, including benches, trash receptacles, water
dispensers, and tee divot boxes, to the low bidder, Great Lakes Golf Course Products, in
the amount of $17,429.00.
AYES: Korzon, Kuhn, Law, Lewis, McCulloch, McPherson, Skarritt, Taub, VanderVeen, Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
NEW WATER FEATURES — RED OAKS WATERPARK:
Chief of Design and Development Joe Figa reported on the review process completed by staff on the
conceptual designs submitted by Water Technology and Aquatic Development for the new water features
proposed at the Red Oaks Waterpark. After review, staff agreed that Aquatic Development submitted a
more exciting design and had proposed a more thorough assessment and evaluation of the facility.
Therefore, staff recommended Commission authorize staff to negotiate a contract with Aquatic Development
for the next phase of development for the new water features at the Red Oaks Waterpark. Staff will review
the final costs and determine whether it will be more cost effective to have Aquatic Development create the
construction plans or have them fast track the project by developing a set of preliminary plans and basing
their costs on that amount.
During discussion, concern was expressed that the new development may adversely affect the pending
litigation with the lessees of the Golf Dome and Sports Village.
Moved by Mr. Kuhn, supported by Mr. Korzon to authorize staff to negotiate the contract
for the next phase of development of the new water features at the Red Oaks Waterpark
to Aquatic Development, with the understanding that we may or may not move ahead with
this project due to the pending litigation with the lessees of the Red Oaks Golf Dome and
Sports Village.
AYES: Korzon, Kuhn, Law, Lewis, McCulloch, McPherson, Skarritt, Taub, VanderVeen, Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
WATERFORD OAKS WATERPARK RENOVATION:
Chief of Design and Development Joe Figa reviewed the proposals for the Waterford Oaks Wave Pool
renovation, noting this project is part of a 50/50 matching grant from the Clean Michigan Initiative
Recreation Bond Fund grant program with an estimated project cost of $500,000.
Staff recommended Commission award the contract for the preparation of a study report to determine the
3-3
(Commission Meeting, August 1, 2001)
type and extent of repairs required, including replacement of the wave -making equipment, plus plans,
specifications, and construction supervision during the construction phase. Cost of the document and
construction administration phase will be 9 percent of the construction costs.
Moved by Mrs. Taub, supported by Mr. Vogt to award the contract for the study report,
plans and specifications, plus construction supervision during the construction phase of
the Waterford Oaks Wave Pool renovation to Integrated Design Solution (IDS) in the
amount of 9 percent of the construction costs.
AYES: Korzon, Kuhn, Law, Lewis, McCulloch, McPherson, Skarritt, Taub, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
WATERFORD OAKS PATH PAVING:
Staff requested Commission approval to amend the contract approved at the July 11, 2001 Commission
meeting for the path paving at Waterford Oaks to include an additional 1,090 feet of existing path in poor
condition discovered after a recent site visit. Cost for the additional milling and recapping was quoted at
$9,875; the new contract total will be $78,278.00.
Moved by Mr. VanderVeen, supported by Mr. Law to approve the additional expenditure
of $9,875 to Allied Construction for 340 feet x 6 feet of paved path at Waterford Oaks to
be milled and recapped and 740 feet x 8 feet to be capped. The new contract total will be
$78,278.00.
AYES: Korzon, Kuhn, Law, Lewis, McCulloch, McPherson, Skarritt, Taub, VanderVeen, Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
RED OAKS UPDATE:
Executive Officer Ralph Richard updated the Commission on the progress of negotiations between the
George W. Kuhn Advisory Board and SOCRRA for the acquisition of the property necessary for the
restoration of the Red Oaks Golf Course. A final agreement is expected imminently.
GRANT RESOLUTION AMENDMENT — INDEPENDENCE OAKS:
Moved by Mr. McCulloch, supported by Mrs. Taub to amend the previously adopted grant
resolution for the Youth Camp at Independence Oaks as follows:
WHEREAS, the Oakland County Parks and Recreation Commission has been
notified by the Department of Natural Resources that application for cost sharing grants
from the Michigan Natural Resources Trust Fund and Land and Water Conservation Fund
may be submitted by April 1, 2001; and
WHEREAS, the Oakland County Parks and Recreation Commission has identified
and established priorities for improvements within the adopted Recreation Master Plan;
and
3-4
(Commission Meeting, August 1, 2001)
WHEREAS, the Oakland County Parks and Recreation Commission recommends
the filing of the following application to the Department of Natural Resources for matching
grant:
Independence Oaks Youth Camp
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission recommends submission of the above -said grant with the
appropriate matching funds to be designated from the one -quarter mill.
AYES: Korzon, Law, Lewis, McCulloch, McPherson, Skarritt, Taub, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's Report filed in the agenda, the following was noted:
---Mr. Richard reported on staff's involvement in the Michigan Senior Olympics, which will be held in
Midland on August 5-9.
Other noteworthy events include the Wheelchair Daze scheduled at Independence Oaks on Saturday,
August 4; the Oakland County 4-H Fair at the Springfield Oaks Activities Center on July 31 to August 4; and
the SCAMP/Wint Memorial Golf Classic to be held at the Springfield Oaks Golf Course on Friday,
September 7.
---Mr. Richard updated the Commission on the status of the proposed Clareview Road abandonment
adjacent to Glen Oaks.
ADJOURNMENT:
Moved by Mr. Law, supported by Mr. McPherson to adjourn the meeting.
AYES: Korzon, Law, Lewis, McCulloch, McPherson, Skarritt, Taub, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
The meeting was adjourned at 11:05 a.m.
The next Commission meeting will be 9:00 a.m. on Wednesday, September 5.
Richard D. Kuhn, Jr., Secretary Karen Kohn CPS, Recording Secretary
3-5