HomeMy WebLinkAboutMinutes - 2001.07.11 - 39091OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
AND BUDGET WORK SESSION
July 11, 2001
Chairman Pecky Lewis called the meeting to order at 9:15 a.m. in the commission room of the
administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary Richard D. Kuhn, Jr., Fred
Korzon, Thomas Law, Ruel E. McPherson, Shelley Taub, J. David VanderVeen, Richard V. Vogt
COMMISSION MEMBERS ABSENT:
John McCulloch
ALSO PRESENT:
Parks and Recreation
Oakland County Purchasing
Michigan Cricket Association
APPROVAL OF MINUTES:
Ralph Richard, Executive Officer
Frank Trionfi, Administrator —Administration
Daniel Stencil, Administrator — Park Operations
Jon Kipke, Assistant Administrator
Sue Wells, Chief of Recreation
Joseph Figa, Chief of Design and Development
Janet Pung, Public Communications Officer
Sheila Cox, Accountant IV
Zayn Gregory, Landscape Architect
Mike Kreza, Buyer II
Madhu Konduru, Member
Moved by Mr. Kuhn, supported by Mr. Skarritt to approve the minutes of the meeting of
June 20, 2001, with the following corrections:
Page 3 — 2, under "Approval of Payments," add the following to the end of the motion, "and
the Voucher Payment Registers for April, 2001 (FM 07, FY 2001)."
Page 3 — 6, under "Old Business," change "at Springfield Oaks" to read "in Davisburg."
AYES: Korzon, Kuhn, Lewis, McPherson, Skarritt, Taub (6)
NAYS: (0)
Motion carried on a voice vote.
PUBLIC COMMENTS:
There were no questions asked by, or comments received from, the public.
APPROVAL OF PAYMENTS:
Moved by Mrs. Taub, supported by Mr. Skarritt to approve the payment of the Payment
Summary, which includes the Interdepartmental Payment Register for April, 2001, (FM 07,
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(Commission Meeting, July 11, 2001)
Motion carried on a voice vote.
The meeting was adjourned to an Executive Session at 10:13 a.m.
The meeting was re -convened at 10:26 a.m.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's Report filed in the agenda, the following was noted:
---Mr. Richard updated the Commission on the status of the proposed property acquisition at the Red Oaks
Golf Course and the options still being considered.
Commissioner McPherson suggested staff write a letter to the residents in the area informing them of the
status of the project.
---Mr. Richard announced that Karen Kohn is being presented with a Distinguished Chapter President watch
at the International Association of Administrative Professionals' international convention in recognition of
her work this past year as president of the Oakland County Chapter of IAAP.
NEW BUSINESS:
---Commissioner Kuhn was contacted by a county employee inquiring about additional disc golf courses
being considered at either Orion Oaks or Independence Oaks. Although it would be difficult to develop a
course at Independence, staff will talk to the master plan consultants about the possibility of a disc golf
course at Orion Oaks.
The next Commission meeting will be 9:00 a.m. on Wednesday, August 1.
The meeting was adjourned to the Budget Work Session at 10:46 a.m.
BUDGET WORK SESSION:
The proposed revenue budget for Fiscal Year 2002 is $19,594,560, up 13.8% over the proposed budget
for Fiscal Year 2001. Of this amount, $8,340,690 comes from fees and charges and interest on investments;
the remaining balance of $11,253,870 will come from the millage.
The proposed operating budget for Fiscal Year 2002 is $15,771,544, an increase of 8.3% over the proposed
Fiscal Year 2001 budget. The higher increase is due to the start up and full-time staffing costs of $1,118,702
for Lyon Oaks, plus a 4.0% salary increase for full-time, part-time eligible, and part-time non -eligible
employees.
Our Fiscal Year 2001 adjusted operating budget is 7.0% or $952,040 less than originally budget; our Fiscal
Year 2001 revenue budget is 0.9% or $147,933 less than originally budgeted.
Operating Equipment requests for Fiscal Year 2002 total $468,208. Of this amount, $119,000 will be spent
on start-up equipment at Lyon Oaks and $272,963 will be replacement equipment.
Estimated new funds for Capital Development for Fiscal Year 2002 are $3,950,821, of which $562,775 is
earmarked for payment to the Oakland County Building Authority. The balance of $3,388,046 is available
to fund additional capital projects.
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(Commission Meeting, July 11, 2001)
Fees and Charqes
The fees and charges as recommended by staff with the following changes:
Addison Oaks and Groveland Oaks: Change the cabin camping fee to $55 per night for a four -person cabin
and $65 per night for a six -person cabin. Staff will adjust the package rates to reflect the increase.
The Fridge at Waterford Oaks: Keep the current rates the same for Wednesday and Thursday, and the
proposed fee increase for Friday through Sunday and on holidays.
Special Crews
Administrator — Park Operations Dan Stencil reviewed a proposed change in the use of personnel,
reassigning full-time staff for different periods of time at different park locations for optimal use of staff time.
Grounds and Building Projects
Administrator— Park Operations Dan Stencil noted that, in accordance with general accounting practices,
any projects that do not increase the value of a facility will now be budgeted as maintenance projects rather
than capital projects.
2002 Operations
Waterford Oaks: Staff is reviewing the possibility of changing the Activities Center over to a dual -use
building, with greater space for office staff plus limited meeting space. The activities currently scheduled
in the building — wedding receptions and classes — are currently offered by Waterford Township Parks and
could be easily scheduled there.
Springfield Oaks Activities Center: After discussion, Commission concurred to have staff approach the
Oakland County Board of Commissioners requesting funds to assist with the upkeep of the building's
exterior.
No Smoking — Addison Oaks and Lyon Oaks: Lyon Oaks will be a non-smoking facility, and Addison Oaks
will follow suit next year.
Linear Trails: Executive Officer Richard reported on a meeting to discuss the proposed county -wide linear
trail system.
Capital Improvement Projects Budget:
The proposed 2002 capital improvement projects are budgeted at $16,822,218, with estimated new funds
of $7,441,904.
Mr. Richard and Mr. Figa reviewed the capital improvement projects proposed throughout the parks system
for next year.
Commissioner Vogt commended Frank Trionfi and Sheila Cox on an outstanding job with the proposed
budget.
Budget work session was adjourned at 1:23 p.m
Richard D. Kuhn, Jr., Secretary
C?�� ��A) CP-S
Karen Kohn CPS, Recording Secretary
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