HomeMy WebLinkAboutMinutes - 2001.11.07 - 39095OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
November 7. 2001
Chairman Pecky Lewis called the meeting to order at 9:13 a.m. in the commission room of the
administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary Richard D. Kuhn, Jr., Fred
Korzon, Thomas Law, John McCulloch, Ruel E. McPherson, Shelley Taub, J. David VanderVeen, Richard
V. Vogt
ALSO PRESENT:
Parks and Recreation
Oakland County Corporation Counsel
Oakland County Purchasing
Oakland County Drain Commission
Oakland County Facilities Management
Fair Oaks
Oakland County 4-H Fair
Township of Lyon
City of South Lyon
PUBLIC COMMENTS:
Ralph Richard, Executive Officer
Daniel Stencil, Administrator — Park Operations
Jon J. Kipke, Assistant Administrator
Mike Thibodeau, Chief of Golf
Joseph Figa, Chief of Design and Development
Janet Pung, Public Communications Officer
Sue Wells, Chief of Recreation
Sheila Cox, Accountant IV
Zayn Gregory, Architectural Engineer I
Jim Dunleavy, Recreation Supervisor
Derenda Howard, Recreation Specialist
Phil Castonia, Intern
Judy Cunningham, Corporation Counsel
John Ross, Assistant Corporation Counsel
Mike Kreza, Buyer
Joseph Colaianne, Attorney
Mike Hughson, Property Management Specialist
L.C. Scramlin, President
Ken Roberts
Dave Coleman
Dave Ax
Pat Carcone, Treasurer
Rod Cook, City Manager
There were no questions asked by, or comments received from, the public.
APPROVAL OF MINUTES:
Moved by Mr. Kuhn, supported by Mr. VanderVeen to approve the minutes of the meeting
of October 10, 2001, as written.
AYES: Korzon, Kuhn, Law, Lewis, McCulloch, Skarritt, Taub, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Skarritt, supported by Mr. Law to approve the minutes of the special meeting
of October 15, 2001, with the following change:
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He suggested the Commission request authorization to identify and hire a firm, on an as needed basis
rather than on a retainer, in preparation for possible specific circumstances on contracts and municipal law.
Moved by Mr. Law, supported by Mr. McPherson to authorize staff to prepare a resolution
for Oakland County Board of Commissioner approval to allow the Oakland County Parks
and Recreation Commission to retain outside legal counsel on an as -needed basis to
handle specific instances of conflict, perceived conflict, and those areas in which Oakland
County Corporation Counsel has no expertise. Also, to set up the procedures for how and
when that attorney can be used.
Commissioners expressed concern over how this would affect the current working relationship with
Corporation Counsel, the definition of conflict, procedural administration of that contract, and the intent of
the motion.
AYES: Korzon, Kuhn, Law, Lewis, McCulloch, McPherson, Skarritt, Taub, Vogt (9)
NAYS: VanderVeen (1)
Motion carried on a voice vote.
LEASE AGREEMENT — RED OAKS WATERPARK:
A proposed lease agreement for the property at the Red Oaks Waterpark has been negotiated between
Parks staff, Drain staff, and attorneys.
Staff recommended Commission approval of the lease, which includes the following terms:
The lease is for 50 years with option to renew.
Future restoration costs will be shared equally between the Parks and Drain.
Although the point covering the restoration costs is different from the Parks' original stance, the possibility
of future costs is remote; and Parks and Drain staff believe this is the best compromise between the
interested parties.
Executive Officer Richard also noted that an environmental assessment phase I was completed on the
property approximately 18 months ago; and since nothing has been done on or to the property since that
time, staff is comfortable in using that assessment.
Moved by Mr. Korzon, supported by Mr. VanderVeen to approve the lease agreement with
the George W. Kuhn Drainage District for the property to construct, operate, and maintain
the Red Oaks Waterpark facilities.
AYES: Korzon, Kuhn, Law, Lewis, McCulloch, McPherson, Skarritt, Taub, VanderVeen, Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
RED OAKS GOLF COURSE UPDATE:
Mr. Colaianne, attorney for the Drain Commission, updated the Parks Commission on the progress of the
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After the first sentence reporting the call to order, add the following: "This was in
agreement with the Commissioners' request in the meeting of October 10 that a special
meeting would be held, if necessary, to approve the Red Oaks Waterpark expansion
project contract to meet the completion deadline.
This meeting was posted on Friday, October 12, 2001."
AYES: Korzon, Kuhn, Law, Lewis, McCulloch, Skarritt, Taub, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
Chairman Lewis congratulated Commissioner Law on becoming the Chairman of the Oakland
County Board of Commissioners.
APPROVAL OF PAYMENTS:
Moved by Mr. Korzon, supported by Mr. Vogt to approve the payment of the Payment
Summary, which includes the Interdepartmental Payment Register for August and
September, 2001 (FM 11 and 12, FY 2001), and the Payment Register, including the
Voucher Report Period for September, 2001 (FM 12, FY 2001), and the C.I.P. Voucher
Report Period for September, 2001 (FM 12, FY 2001).
AYES: Korzon, Kuhn, Law, Lewis, McCulloch, Skarritt, Taub, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
ACTIVITIES REPORT:
The Activities Report for the month of September, 2001 was accepted as filed.
AWARD PRESENTATION:
Recreation Supervisor Jim Dunleavy presented the Parks Commission with the Governor's Council on
Physical Fitness Regional Amateur Athletic Event of the Year 2001 Award received for the Oakland County
Sports Camp.
Executive Officer Richard presented the Commission with a check from the Clarkston SCAMP in the
amount of $3,515.50 for use in youth programming at the Wint Nature Center. These funds are the Parks'
portion of the proceeds from the SCAMP/Wint Memorial Golf Outing, which was held on September 7.
DEPARTMENT LEGAL SUPPORT:
As presented at the October 10 meeting, Oakland County Corporation Counsel Judy Cunningham provided
a written opinion that the statute that created the parks and recreation commission created an agency
relationship; therefore, as an agent of the county, the Parks Commission would be precluded from retaining
outside counsel without the express consent of the Oakland County Board of Commissioners.
Commissioner Law noted the intent of the inquiry is to address conflicts, or the appearance of conflicts as
determined by the board, plus to handle legal areas in which Corporation Counsel has no expertise.
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acquisition of the property from SOCRRA. He noted that negotiations have stalled on the point covering
future restoration costs in the Parks' May 3, 2000 resolution and requested consideration for changes.
Commission directed this information back to staff for review and recommendation at the December 5
meeting.
BIDS:
Moved by Mrs. Taub, supported by Mr. Kuhn to award the following bids as per the
information filed in the agenda and as recommended by staff and Purchasing:
Aerial photography at Lyon Oaks and Springfield Oaks, plus a topographical survey for
Springfield Oaks, to the low bidder, Advanced Mapping Technologies, in the amount of
$15,925.00.
Purchase of 500 multi -purpose stacking chairs for the Springfield Oaks Activities Center
to the low bidder, Virco, Inc., in the amount of $17,000.00.
Contract for the roof repairs at the Wint Nature Center at Independence Oaks to the low
bidder, G. A. Frisch, in the amount of $25,050.00, plus a contingency of $3,750.00, for a
total budgeted amount of $28,800.00.
AYES: Korzon, Kuhn, Law, Lewis, McCulloch, McPherson, Skarritt, Taub, VanderVeen, Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
2002 CAPITAL IMPROVEMENT PROJECTS REVISED BUDGET:
As directed by the Commission, staff revised the 2002 Capital Improvement Projects Budget to reflect the
project changes approved at the October 10 meeting for the Addison Oaks Campground Renovation Project
and the Red Oaks Waterpark Expansion Project.
Moved by Mr. Kuhn, supported by Mr. Law to adopt the 2002 Capital Improvement Projects
Budget, as revised.
AYES: Kuhn, Law, Lewis, McCulloch, McPherson, Skarritt, Taub, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
HURON VALLEY TRAIL REQUEST — LYON OAKS:
Moved by Mr. Skarritt, supported by Mr. Law to approve the expenditure of $92,000 toward
the completion of the Huron Valley trail segment at Lyon Oaks along Pontiac Trail from Old
Plank Road to the Wixom city limit. There is $40,000 budgeted in the 2002 Capital
Improvement Projects budget for this expenditure; an additional $52,000 will be transferred
from the 2002 Capital Improvement Projects Budget contingency.
AYES: Kuhn, Law, Lewis, McCulloch, McPherson, Skarritt, Taub, VanderVeen, Vogt (9)
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(Commission Meeting, November 7, 2001)
NAYS: (0)
Motion carried on a voice vote.
South Lyon City Manager Rod Cook thanked the Parks Commission for their contribution and support for
this project.
SPRINGFIELD OAKS ACTIVITIES CENTER MASTER PLAN UPDATE:
Chief of Design and Development Joe Figa reviewed the updates made to the Springfield Oaks master plan
to incorporate the planned farmstead, future equestrian facility, and changes to the roadway/parking.
Moved by Mr. McCulloch, supported by Mr. Vogt to approve the Springfield Oaks Activities
Center master plan update as presented.
AYES: Kuhn, Law, Lewis, McCulloch, McPherson, Skarritt, Taub, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
EXECUTIVE SESSION:
Moved by Mr. McCulloch, supported by Mrs. Taub to adjourn the meeting to an Executive
Session for the purpose of discussing a proposed property acquisition.
AYES: Kuhn, Law, Lewis, McCulloch, McPherson, Skarritt, Taub, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
The meeting was adjourned to an Executive Session at 10:58 a.m.
The meeting was reconvened at 11:15 a.m.
CLAIRVIEW ROAD — GLEN OAKS:
Moved by Mrs. Taub, supported by Mr. VanderVeen to authorize staff to seek approval
from the Oakland County Board of Commissioners' Planning and Building Committee for
the abandonment of Clairview Road adjacent to Glen Oaks Golf Course; plus approval to
sell the road right-of-way to Grand Sakwa Properties for the appraised value of $50,000,
contingent upon Grand Sakwa Properties granting a permanent easement to Glen Oaks
for ingress and egress to our service gates.
AYES: Kuhn, Law, Lewis, McCulloch, McPherson, Skarritt, Taub, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
EXECUTIVE OFFICER'S REPORT:
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(Commission Meeting, November 7, 2001)
In addition to the Executive Officer's Report filed in the agenda, the following was noted:
---Mr. Richard noted that the Parks have received a large response from citizens reviewing and commenting
on the proposed revised master plan for Orion Oaks. This item is planned for the December 5 agenda.
The meeting was adjourned at 11:21 a.m.
The ne t Commission meeting will be 9:00 a.m. on Wednesday, December 5.
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Richard Kuhn, Jr., Secretary Karen S. Kohn CPS, Recording Secretary
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