HomeMy WebLinkAboutMinutes - 2001.10.10 - 39096OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
October 10, 2001
Chairman Pecky Lewis called the meeting to order at 9:12 a.m. in the commission room of the
administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary Richard D. Kuhn, Jr., Fred
Korzon, John McCulloch, Shelley Taub, J. David VanderVeen, Richard V. Vogt
COMMISSION MEMBERS ABSENT:
Thomas Law, Ruel E. McPherson
ALSO PRESENT:
Parks and Recreation
Oakland County Corporation Counsel
Oakland County Purchasing
Oakland County Planning and Development
Oakland County Facilities Management
Oakland County Support Services
Grand Sakwa Properties
PUBLIC COMMENTS:
Ralph Richard, Executive Officer
Frank Trionfi, Administrator — Administration
Daniel Stencil, Administrator— Park Operations
Jon J. Kipke, Assistant Administrator
Mike Thibodeau, Chief of Golf
Joseph Figa, Chief of Design and Development
Janet Pung, Public Communications Officer
Sheila Cox, Accountant IV
Zayn Gregory, Architectural Engineer I
Judy Cunningham, Corporation Counsel
John Ross, Assistant Corporation Counsel
Holly Cusatis, Buyer
Mike Kreza, Buyer
Larry Falardeau, Principal Planner/Landscape Architect
Nina Misuraca
Jim Keglovitz, Associate Planner
Mike Hughson, Property Management Specialist
Todd Birkle, Administrator
William Eisenberg
There were no questions asked by, or comments received from, the public.
APPROVAL OF MINUTES:
Moved by Mr. Kuhn, supported by Mrs. Taub to approve the minutes of the meeting of
September 19, 2001, as written.
AYES: Korzon, Kuhn, Lewis, McCulloch, Skarritt, Taub, VanderVeen, Vogt (8)
NAYS: (0)
Motion carried on a voice vote.
ACTIVITIES REPORT:
The Activities Report for the month of August, 2001 was accepted as filed.
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(Commission Meeting, October 10, 2001)
CLAIRVIEW ROAD RIGHT-OF-WAY — GLEN OAKS:
Corporation Counsel notified staff that the Oakland County Board of Commissioners has adopted a
resolution outlining procedures to be taken for roads being abandoned and conveyances of road rights -of -
way.
Mr. Hughson recommended the Parks begin procedures on the Clairview Road abandonment according
to those procedures by contacting the city of Farmington Hills and letting them know the Parks Commission
is interested in having the ownership of the road right-of-way parcel conveyed to them.
Moved by Mr. McCulloch, supported by Mr. VanderVeen to authorize staff to notify the
city of Farmington Hills to inform them the Oakland County Parks and Recreation
Commission is interested in having the ownership of the Clairview Road right-of-way
conveyed to the county once the road abandonment is finalized.
AYES: Korzon, Kuhn, Lewis, McCulloch, Skarritt, Taub, VanderVeen, Vogt (8)
NAYS: (0)
Motion carried on a voice vote.
CORPORATION COUNSEL LEGAL OPINION:
In response to a request from Parks Commission Chairman Lewis, Corporation Counsel Judy Cunningham
provided a written opinion on the question of whether or not the Parks Commission would be precluded from
retaining outside counsel.
She stated that the statute that created the parks and recreation commission created an agency
relationship; therefore, as an agent of the county, the Parks Commission would be precluded from retaining
outside counsel without the express consent of the Oakland County Board of Commissioners.
WATER FEATURE EXPANSION CONTRACT — RED OAKS WATERPARK:
Details on the proposed contract have been worked out between Oakland County Corporation Counsel and
the attorney for Aquatic Development. Risk Management has also reviewed the contract. Chief of Design
and Development Joe Figa reiterated that the contract amount is $3.145 million, plus $155,000 for
contingency, for a total budgeted amount of $3.3 million.
Mr. Figa noted that engineering and demolition fees are higher than anticipated and are expected to use
the entire contingency. The parking lot must also be resurfaced, at an estimated cost of $250,000.
Commission concurred with Mr. Figa's request to have the parking lot be brought back for approval
separately from the waterpark project and budget.
Moved by Mr. Korzon, supported by Mr. VanderVeen to approve the contract for the design -build
construction of the proposed water feature expansion at the Red Oaks Waterpark to Aquatic
Development Group, Inc. in the amount of $3.135 million, plus a contingency of $155,000, for a total
budgeted amount of $3.3 million.
A problem with one of the county's department -shared computer drives affected staff's ability to have the
prepared contract to the commissioners before this meeting. Although acknowledging further delay will
affect the completion date of the project, because of the delay in receiving the contract, commissioners
requested additional time to review it.
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(Commission Meeting, October 10, 2001)
Motion withdrawn.
Commissioners requested staff schedule a special meeting within the next week, if possible, to approve the
contract. Commissioners concurred that, if the contractor is unable to still meet the completion deadline,
the project will be postponed for a year.
Discussion followed on the procedures followed in providing standard details on contracts to the
Commission. Staff was directed to meet with Corporation Counsel and bring back a recommended policy
for procedures to follow for future contracts.
CAMPGROUND EXPANSION — ADDISON OAKS:
Chief of Design and Development Joe Figa reviewed the proposed campground expansion project at
Addison Oaks, indicating deductions from the original scope of the project to reduce the cost without
jeopardizing the intent. The proposed project now includes 92 additional modern campsites, modification
and rerouting of the access roads, expansion of the sanitary lagoon system, a new shower/restroom facility,
and improvements to the existing day use parking area.
Staff requested Commission approval of the contract with the low bidder, WCI Contractors, Inc. for the
proposed campground expansion project at Addison Oaks in the amount of $2,362,000, plus a contingency
of $93,000, for a total budgeted amount of $2,455,000.
Discussion followed on the projected income for group camping, plus possible funds available in the
contingency after the close of the 2001 fiscal year.
Moved by Mr. McCulloch, supported by Mr. Vogt to approve the contract for the
campground expansion project at Addison Oaks to the low bidder, WCI Contractors, Inc.
in the amount of $2,362,000, plus add the south entry road for $36,500 and the group
camping for $188,000, for a new contract total of $2,586,500. A contingency in the
amount of $113,500 was also approved, for a total budgeted amount of $2,700.000.
Funds above the $1,335,000 designated in the Capital Improvement Projects Budget will
be transferred from the Operating Budget Contingency.
AYES: Law, Lewis, McCulloch, McPherson, Taub, VanderVeen, Vogt (7)
NAYS: (0)
Motion carried on a voice vote.
OAKLAND COUNTY GIS PARKLAND ACQUISITION COMPUTER MODEL:
Oakland County Planning and Parks staff presented the Planning Department's Geographic Information
System (GIS) computer program, reviewing its potential as a model to analyze parcels of land for possible
parkland acquisition.
HURON VALLEY TRAIL DEVELOPMENT:
Oakland County Planner Larry Falardeau presented a visual presentation, updating the Commission on the
progress of the Huron Valley Trail.
The Western Oakland County Trailway Council has contacted staff, requesting Commission's consideration
to commit funding towards the project. Total project cost for the 1.25-mile segment is $163,000; the
Commission's portion would be $92,000 for the mile -long segment abutting Lyon Oaks along Pontiac Trail.
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(Commission Meeting, October 10, 2001)
There is $50,000 currently budgeted in the CIP Budget for this project. Commission requested staff review
the budget, then present a recommendation at the November 7 meeting.
Executive Officer Richard reported on discussions between Oakland County Planning, the Parks, and the
different trail councils for a countywide trails assessment study. Oakland County Planning has agreed to
commit funding to hire a consultant to do this study, if the Parks Commission and the county administration
would also commit to it.
Moved by Mr. VanderVeen, supported by Mr. McCulloch to approve the expenditure of
$10,000 towards the cost of a countywide trails assessment study, contingent upon
Oakland County Planning and the county administration contributing an equal share of
funding towards the cost of the study. Funds for this expenditure will come from the Lyon
Oaks trail project in the Capital Improvement Projects Budget.
AYES: Law, Lewis, McCulloch, McPherson, Taub, VanderVeen, Vogt (7)
NAYS: (0)
Motion carried on a voice vote.
:M
As per the information filed in the agenda, the following bids were awarded as recommended by staff and
Oakland County Purchasing:
Moved by Mr. McCulloch, supported by Mr. Vogt to award the bid for the purchase of 100
park grade trees for Lyon Oaks to Discount Tree Sales in the amount of $14,380.00.
AYES: Law, Lewis, McCulloch, McPherson, VanderVeen, Vogt (6)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. VanderVeen, supported by Mr. Skarritt to award the bid for the purchase
of a Lanier 5470 copier for the administration office to the low bidder, Lanier Worldwide,
Inc. in the amount of $20,404.00.
AYES: Law, Lewis, McCulloch, McPherson, VanderVeen, Vogt (6)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. McCulloch, supported by Mr. Kuhn to award the contract for the staining
of the exterior of the administration office and light poles to the second low bidder, LC
United Painting, in the amount of $11,900.00.
AYES: Law, Lewis, McCulloch, McPherson, VanderVeen, Vogt (6)
NAYS: (0)
Motion carried on a voice vote.
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(Commission Meeting, October 10, 2001)
PARKS POLICY — GOLF COURSE WALKERS:
Staff reported that a request has been made for Commission consideration to change the current policy
against golf course walkers to allow walkers with the high school leagues.
After discussion including safety and play disruption issues, Commission reaffirmed the current policy to
not allow walkers on the golf courses.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's Report filed in the agenda, the following was noted:
---The majority of homeowners along Greening Road who responded to staff's survey about the driving
range fence have voted against the idea. Staff will continue to work with the Mann's on ideas for what we
can do to alleviate the golf ball problem at their home.
---Staff has been notified that the Commission has been awarded a grant for the organizational camping
at Independence Oaks.
The meeting was adjourned at 11:31 a.m.
The next Commissions meeting will be 9:00 a.m. on Wednesday, November 7.
Richard Kuhn, Jr., Secretary Karen S. Kohn CPS, Recording Secretary
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