HomeMy WebLinkAboutMinutes - 2001.09.05 - 39098(Commission Meeting, September 5, 2001)
COMBINED STATEMENT OF OPERATIONS:
The Combined Statement of Operations for the month ending July 31, 2001 was accepted as filed.
ACTIVITIES REPORT:
The Activities Report for June 2001 was accepted as filed.
2002 OPERATING BUDGET ADOPTION:
Moved by Mr. Korzon, supported by Mr. Skarritt to approve the resolution adopting the
Parks and Recreation Commission's 2002 Appropriations Act incorporating the 2002
Operating Budget, and to approve the adoption of the Commission's 2002 Capital
Improvement Projects Budget.
AYES: Korzon, Kuhn, Law, Lewis, McCulloch, Skarritt, Taub, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
WATER FEATURE EXPANSION — RED OAKS WATERPARK:
Chief of Design and Development Joe Figa reviewed the proposed active area to be constructed on the east
side of the Red Oaks Waterpark. The proposal includes an approximately 990-foot action river with
approach pool and activities, plus two children's water features, one similar to the interactive pool at
Waterford Oaks with a 14" wet pool and a zero depth spray zone containing water action toys with no
standing water.
The project will also include upgrading and expanding the filtration and chemical systems to the existing
facilities, plus site amenities.
Budget for the expansion is projected at $3.145 million, but staff is requesting $3.3 be budgeted because
of possible parking lot changes and reimbursable expenses.
After meeting with Mr. Ken Ellis, principal of Aquatic Development, Inc., staff is recommending the
Commission approve the Red Oaks Water Feature Expansion Project proceed as a design -build project
with a budget of $3.3 million and approve a contract with Aquatic Development, contingent upon review and
approval by Oakland County Corporation Counsel.
The design build concept will save time on the project, allowing it to begin now, with a project completion
date of Memorial Day, 2002.
Staff answered questions regarding the bidding process, approvals required by the Oakland County Drain
Commission and the City of Madison Heights, and on -site project management to be provided by Aquatic
Development.
Commission directed staff to ensure Corporation Counsel's review of the contract be completed to allow
time for review before they approve it at the September 19 meeting
Moved by Mr. Kuhn, supported by Mrs. Taub to authorize staff to proceed with the Water
Feature Expansion Project at the Red Oaks Waterpark as a design build project with a
budget of $3.3 million.
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CRICKET LETTER OF AGREEMENT:
The proposed Letter of Agreement between the Oakland County Parks and Michigan Cricket Association
(Michca) was distributed. Discussion ensued on several issues, including payment of fees, payment
schedule for Michca's portion of the development costs, and exclusivity rights to the field.
Commission directed staff to forego the Letter of Agreement, working instead toward an agreement that will
note Michca is making their donation, how, and when; include our charges for their use of the field; and what
our costs will be for the "camps."
NATURE CENTER BRIDGE REPAIR — INDEPENDENCE OAKS:
Moved by Mr. Vogt, supported by Mr. Law to approve the contract for the pedestrian bridge
repairs at Independence Oaks to General Electrical Mechanical Inc. in the amount of
$14,835, plus a contingency in the amount of $1,500 for drainage holes, if necessary, for
a total budgeted amount of $16,335.
AYES: Law, Lewis, McCulloch, McPherson, Taub, Vogt (6)
NAYS: (0)
Motion carried on a voice vote.
WAVE POOL RENOVATION AMENDMENT — WATERFORD OAKS:
As a result of confusion arising from what was being requested and what was approved at the last meeting
for the contract with IDS for the Waterford Oaks Wave Pool Renovation Project, staff requested a
subsequent motion be approved to award the $15,000 for the study phase of the project, as originally
intended.
Moved by Mr. Law, supported by Mrs. Taub to amend the motion made at the August 1,
2001, meeting for the contract award to IDS for the Waterford Oaks Wave Pool Renovation
Project to include the Study Phase in the amount of $15,000.
AYES: Law, Lewis, McCulloch, McPherson, Taub, Vogt (6)
NAYS: (0)
Motion carried on a voice vote.
CORRESPONDENCE — GLEN OAKS:
Executive Officer Richard reviewed the correspondence received from residents on Greening Road
adjacent to Glen Oaks regarding golf ball damage and possible solutions to alleviate the problem.
After discussion, Commission directed staff to explore the neighbors' consideration for a 50-foot high
screening fence along the road.
ELLIS BARN RELOCATION - MDOT TEA21 GRANT APPLICATION RESOLUTION:
Moved by Mr. McCulloch, supported by Mrs. Taub to adopt the following resolution in
support of the MDOT TEA21 grant application for the Ellis Barn relocation at Springfield
Oaks County Park:
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WHEREAS, the Oakland County Parks and Recreation Commission has
identified the acquisition of a working/historical farm as an objective in its current
strategic plan; and
WHEREAS, RBI 33, LLC, owners of the historic Ellis barn in Springfield
Township have committed themselves to preserving the barn by donating it to another
agency; and
WHEREAS, RBI 33, LLC has pledged $75,000 towards the cost of dismantling
and relocating the Ellis barn to another site; and
WHEREAS, the Oakland County Parks and Recreation Commission, at its
February 28, 2001, regular meeting, accepted RBI 33, LLC's request to approve
Springfield Oaks County Park as the site for the relocation of the barn; and
WHEREAS, the Ellis barn meets program and storage needs of the master
plan for the site; and
WHEREAS, the Oakland County Parks and Recreation Commission, at its
February 28, 2001, regular meeting, also committed a total of $50,000 for site
preparation and landscaping; and
WHEREAS, the Oakland County Parks and Recreation Commission has
included the Ellis Barn Relocation Project in its 2002 Capital Improvement Projects
Budget; and
WHEREAS, the Oakland County Parks and Recreation Commission has
included the Ellis Barn Site Development Project in its 2002 Capital Improvement
Projects Budget; and
WHEREAS, the Oakland County 4-H Fair Association has agreed to establish
an endowment fund to offset maintenance and operation costs for the barn; and
WHEREAS, the Township of Springfield has committed to leading or assisting
with fund-raising efforts for financial contributions towards matching funds.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission approves submission of the TEA21 grant application for
funding of the Ellis Barn Relocation to Springfield Oaks County Park.
FURTHER BE IT RESOLVED that the Oakland County Parks and Recreation
Commission forwards this resolution to the Oakland County Board of Commissioners for
their approval pursuant to the county's grant procedures.
Discussion followed on the establishing and funding of the maintenance endowment fund. Staff will work
with the Oakland County 4-H to have them commit to an annual payment to the endowment fund, plus
negotiate with RBI 33, Inc. to significantly add to the endowment fund.
Staff also noted that the Commission will still have the opportunity to turn back the grant funding if those
stipulations are not met.
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AYES: Law, Lewis, McCulloch, McPherson, Taub, Vogt (6)
NAYS: (0)
Motion carried on a voice vote.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's Report filed in the agenda, the following was noted
---Mr. Richard reported that IDS has reviewed our fee for services and will hold the line and provide design
and construction administration services for 9% of the construction cost of the Red Oaks Clubhouse. Staff
anticipates that, due to inflation and the construction economy in the area, the construction cost of the
facility will increase beyond the original budget; therefore, staff suggested planning on a 5% increase in the
estimated construction cost.
---The Parks' contract with Fair Oaks for the operation of the Springfield Oaks Activities Center was
extended for one year, according to the parameters of the current contract. Staff will be considering a five-
year contract extension during next year's contract review.
---Toni Filippis, owner of Wright and Filippis and tremendous supporter of both the Oakland County Parks
and of programming and facilities for the disabled, has been awarded the American Park and Recreation
Society's Meritorious Citizen Award, one of only two in the nation; the award will be presented during the
NRPA Congress in Denver, Colorado, in October.
The meeting was adjourned at 11:33 a.m.
The next Commission meeting will be 9:00 a.m. on Wednesday, September 19, at the Orion Township
offices
Z Y,4,
Richard D. Kuhn, Jr., Secretary Karen Kohn CPS, ecording Secretary
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