HomeMy WebLinkAboutMinutes - 2002.04.10 - 39101OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
April 10, 2002
Chairman Pecky Lewis called the meeting to order at 9:06 a.m. in the commission room of the Parks
Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary Richard D. Kuhn, Jr., Fred
Korzon, John McCulloch, Ruel E. McPherson, Lawrence Obrecht, Shelley Taub, J. David VanderVeen
COMMISSION MEMBERS ABSENT:
Richard V. Vogt
ALSO PRESENT:
Parks and Recreation Ralph Richard, Executive Officer
Daniel Stencil, Administrator — Park Operations
Frank Trionfi, Administrator - Administration
Joseph Figa, Chief of Design and Development
Janet Pung, Public Communications Officer
Mike Thibodeau, Chief of Golf
Jon Kipke, Assistant Administrator
Sue Wells, Chief of Recreation
Sheila Cox, Accountant IV
Mike Donnellon, Architectural Engineer I
Oakland County Corporation Counsel John Ross, Assistant Corporation Counsel
PUBLIC COMMENTS:
There were neither questions nor comments made by the public.
APPROVAL OF MINUTES:
Moved by Mr. Obrecht, supported by Mrs. Taub to approve the minutes of the meeting of
March 13, 2002, with the following correction:
Delete Mr. VanderVeen's name from all votes beginning with "Bid Items" on page 4-5.
AYES: Korzon, Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF PAYMENTS:
Moved by Mr. McCulloch, supported by Mrs. Taub to approve the payment of the Internal Service
Funds Payment Register for February, 2002 (FM 5, FY 2002); and the Payment Register, including
the Voucher Report for February, 2002 (FM5, FY 2002), and the CIP (408) Voucher Report for
February (FM 5, FY 2002).
AYES: Korzon, Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub, VanderVeen (9)
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(Commission Meeting, April 10, 2002)
NAYS: (0)
Motion carried on a voice vote.
COMBINED STATEMENT OF OPERATIONS:
The Combined Statement of Operations for the month ending February 28, 2002 was accepted as
clarified by staff.
ACTIVITIES REPORT:
The Activities Report for the month of February, 2002 was accepted as filed.
AWARD PRESENTATION:
---Chief of Golf Mike Thibodeau informed the Commission that Michigan State University, in cooperation
with the Michigan Department of Environmental Quality, has instituted the Michigan State Stewardship
Program for golf courses. The program entails workshops and training, plus the golf courses must be
inspected to see if they are following the environmental guidelines.
Mr. Thibodeau announced that Glen Oaks, Springfield Oaks, and White Lake Oaks are now certified under
the program, and he presented the Commission with one of the plaques that will be displayed at the golf
courses announcing this environmentally friendly designation.
---Administrator — Park Operations Dan Stencil remarked that the Commission has, for the last 12 years,
participated in the Michigan Department of Transportation's Adopt -A -Highway program by sponsoring a
section of 175 from exit 89 to 91. MDOT has recognized the Commission for their service with a plaque,
which Mr. Stencil presented to the Commission.
---Executive Officer Ralph Richard announced that the National Association of County Park and Recreation
Officials has informed staff that Chairman Pecky Lewis has been named as the 2002 Outstanding Public
Official. Chairman Lewis will be attending the NACo Convention in New Orleans in July to receive his
award.
---Chairman Lewis presented Commission Vice President Richard Skarritt with a plaque in recognition of
his ten years of service to the Oakland County Parks and Recreation Commission.
BID ITEMS:
Chief of Recreation Sue Wells reported that only one bid was received for the remarsiting of the waterslide
splashdown pool at Waterford Oaks. After review, the Oakland County Health Department has agreed to
allow staff to wait until this fall and include this repair in the bid for the remarsiting of the wave pool.
Chief of Recreation Sue Wells also reported that, due to staff receiving only one bid out of 18 requested
vendors, the project for the information kiosks at the Red Oaks Waterpark is being rebid.
Moved by Mr. McCulloch, supported by Mrs. Taub to approve the following bids as
reviewed and recommended by staff and Purchasing:
4-wheel, 31 hp Cushman truckster with two utility boxes for White Lake Oaks to the low
bidder, W. F. Miller, in the amount of $15,875.
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(Commission Meeting, April 10, 2002)
Installation of 560 linear feet of 5-foot steel retaining walls around the ponds on holes 6 —
10 and 11 at the Springfield Oaks Golf Course to the low bidder, Lakefront Marine, in the
amount of $25,500.
Annual supply of fertilizer for White Lake Oaks and Springfield Oaks, including 32 tons of
25-4-15, 4.5 tons of 18-3-12, 1 ton of 5-1-10, and 1 ton of 3-4-3, to the low bidder,
Turfgrass, for a total purchase amount of $24,233.20.
Split the bid and award the purchase of 31 tons of 17-3-17, 1 ton of 18-3-12, and the 1 ton
of 25-4-10 fairway fertilizer for Lyon Oaks to the low bidder, Turfgrass, in the amount of
$19,652.00; award the purchase of 1 ton of 0-0-45 fairway fertilizer to the low bidder,
Simplot, in the amount of $1,425.20; plus award the purchase of 4 tons of 0-0-50 fairway
fertilizer to the low bidder, United Horticulture, in the amount of $1,520.00. The total
purchase, which is for Lyon Oaks, amounts to $22,597.20.
Split the bid and award the purchase of 45 gallons of 18-3-4 and 35 gallons of 1-0-14+FE
foliar spray -on fertilizer for Lyon Oaks to the low bidder, Turfgrass, in the amount of
$3,074.30; plus award the 25 gallons of Biostimulant foliar spray -on fertilizer to the low
bidder, Simplot, in the amount of $856.50, The total purchase, which is for Lyon Oaks,
amounts to $3,930.80.
Split the bid and award the purchase of 42 cases of Chipco, 3 cases of Heritage, 33 case
of Aliette pesticides, and the 55 gallons of wetting agent to the low bidder, Turfgrass, in the
amount of $39,592.45; plus award the 12 cases of Clearys pesticide to the low bidder,
Simplot, for $3,512.90. The total purchase, which is for Lyon Oaks, amounts to $43,105.35.
15' x 28' canopy awning for the Glen Oaks clubhouse grill room entrance to the low bidder,
Marygrove Awning, in the amount of $13,800.00.
Sound system, including six speakers, desktop microphone, amplifier and mixer, and
installation, for the Red Oaks Waterpark to Muzak Limited in the amount of $3,070.00.
Contract to re -roof the concession building at Groveland Oaks, including roof board
repairs, to the low bidder, Energy Shield, in the amount of $18,950, plus $1.75 per square
foot for deck board replacement.
AYES: Korzon, Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
GOLF COURSE RE -BID — RED OAKS GOLF COURSE:
Due to the length of time required to complete the acquisition of the Southeast Oakland County Resource
and Recovery Authority property to the George W. Kuhn Drainage District, the general contractor, Rich -Man
Construction, will require addition time to complete the renovation of the Red Oaks Golf Course.
Staff is also requesting an expansion of the work —completion of all the greens, rather than just five as
originally planned.
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(Commission Meeting, April 10, 2002)
Because of the increased costs resulting from the additional time requirement and expanded project scope,
Oakland County Drain staff suggested the golf course portion of the drain project be terminated, thereby
allowing the Parks Commission to assume control of that portion of the project. Parks staff would re -bid the
project, using specifications already completed by the Drain staff, benefiting the Parks Commission by
having control over the project for quality purposes, plus at an anticipated cost savings.
Staff recommended Commission approve the re -bidding of this project by Parks staff.
Moved by Mr. VanderVeen, supported by Mr. Obrecht to approve the re -bidding of the Red Oaks
Golf Course renovation project, including rebuilding the greens and tees, seeding the course, plus
installing the irrigation system, cart paths, and landscaping.
AYES: Korzon, Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's Report filed in the agenda, the following was noted:
---Commission concurred with staff's recommendation to note in the letters accompanying the annual
courtesy passbooks that passes will be honored for golf at Lyon Oaks, but pass holders will be required to
pay a $25 surcharge per person for 18 holes.
---Parks staff have been notified that we are being awarded a $4,000 grant from the Oakland County
Cultural Council for the traveling music show. This program runs throughout the summer at senior centers,
concert in the parks, and community parks and recreation departments.
---The Oakland County Executive's office held its Yolkland County Easter Egg Hunt on March 30; nearly
2,000 people attended. Recreation staff, under Sue Wells' and Jim Dunleavy's direction, did an excellent
job.
---Parks staff is working with Fiscal Services staff on the indirect costs being assessed to the Parks
department. Executive Officer Richard noted that these services are now being billed to all the county
departments; however, because the Parks funding is separate from the county's general fund, these are
actual costs from the Parks budget.
Discussion followed on the federal mandate for this billing due to grants funding, plus options for
independent services, i.e. purchasing and attorneys. Also discussed was the possibility of these services
being levied, but not necessarily collected, such as with a contribution being allocated back to the
department from the Board of Commissioners.
OLD BUSINESS:
---Commissioner McPherson requested staff contact the South Oakland Mayors and schedule a
presentation at one of their upcoming meetings on the services that the Oakland County Parks provide to
the communities in the south end of the county.
---Staff has also been contacted again by a south Oakland County park agency requesting we allocate
funding to them. Staff will request a clarification on that law from Oakland County Corporation Counsel to
provide an answer to that agency.
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(Commission Meeting, April 10, 2002)
The meeting was adjourned at 9:56 a.m.
The next Commission meeting will be 9:00 a.m. on Wednesday, May 15, 2002.
Richard Kuhn, Jr., Secretary Karen S. Kohn CPS/CAP, Recording Secretary
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