HomeMy WebLinkAboutMinutes - 2002.08.07 - 39102OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
August 7, 2002
Chairman Pecky Lewis called the meeting to order at 9:25 a.m. in the garden room of the Addison Oaks
Conference Center.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary Richard D. Kuhn, Jr., Fred
Korzon, John McCulloch, Ruel E. McPherson, Shelley Taub, J. David VanderVeen, Richard V. Vogt
COMMISSION MEMBERS ABSENT:
Lawrence Obrecht
ALSO PRESENT:
Parks and Recreation
Oakland County Facilities Management
Citizen
Past Parks Commissioner
PUBLIC COMMENTS:
Ralph Richard, Executive Officer
Frank Trionfi, Administrator — Administration
Daniel Stencil, Administrator — Park Operations
Joseph Figa, Chief of Design and Development
Janet Pung, Public Communications Officer
Mike Thibodeau, Chief of Golf
Jon Kipke, Assistant Administrator
Sue Wells, Chief of Recreation
Sheila Cox, Accountant IV
Mike Donnellon, Architectural Engineer I
Mike Hughson, Property Management Specialist
Suzy Vogt
George W. Kuhn
There were neither questions nor comments made by the public.
Chairman Lewis expressed his congratulations to Commissioners Kuhn and Taub on their successes in the
August 6 primary.
APPROVAL OF MINUTES:
Moved by Mr. Skarritt, supported by Mrs. Taub to approve the minutes of the meeting of
July 10, 2002, as written.
AYES: Kuhn, Lewis, McCulloch, Skarritt, Taub, VanderVeen, Vogt (7)
NAYS: (0)
Motion carried on a voice vote.
ACTIVITIES REPORT:
The Activities Report for the month of June, 2002 was accepted as filed.
AWARD PRESENTATIONS:
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(Commission Meeting, August 7, 2002)
---Public Communications Officer Jan Pung informed the Parks Commission that Chairman Lewis was
named the 2002 Outstanding Public Official by the National Association of County Parks and Recreation
Officials; he was presented his award during the July National Association of Counties Conference in New
Orleans, Louisiana.
---Public Communications Officer Jan Pung also noted the Parks Commission was awarded a Great Lakes
Region Partnership Award from the National Recreation and Park Association for the Seedlings to Trees:
A Natural Partnership Program.
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Administrator — Park Operations Dan Stencil reported that the William and Myrtle Charitable Trust
Foundation has awarded Oakland County Parks with a $5,000 grant to assist in the development of the
organizational youth group camping facility at Independence Oaks.
A Donations by Organizations report was distributed, which reflects donations received by various
organizations. Staff noted that with this current grant, the Parks Commission has received a total of $20,500
from the Hess Foundation.
BID ITEMS:
Moved by Mr. Skarritt, supported by Mrs. Taub to award the bids for the purchase of
playground equipment, as follows: For Addison Oaks, award to the low bidder,
Fundamental Playscapes, in the amount of $33,600; for Groveland Oaks, award to the low
bidder, Columbia Cascade, in the amount of $23,015; and for Lyon Oaks, award to the low
bidder, Engan Tooley Doyle, in the amount of $11,195.
AYES: Kuhn, Lewis, McCulloch, McPherson, Skarritt, Taub, VanderVeen, Vogt (8)
NAYS: (0)
Motion carried on a voice vote
Staff presented the bids for the contract for the construction of the Red Oaks Golf Course clubhouse. Chief
of Design and Development Joe Figa reported that required soil excavation, which was bid as a unit price
separate from the base bid, changed the apparent low bidder. Therefore, staff recommended awarding the
contract to the low bidder for the base bid and soil excavation, Heritage Contracting, LLC.
Moved by Mr. VanderVeen, supported by Mr. McCulloch to award the contract for the
construction of the Red Oaks Golf Course clubhouse, including soil excavation, to the low
bidder, Heritage Contracting, LLC, in the amount of $419,700 for the base bid, plus an
estimated $52,250 for soil excavation, for an estimated total contract amount of $461,950.
The Commission also approved a five percent contingency of $23,097, for a total budgeted
amount of $485,047.
AYES: Korzon, Kuhn, Lewis, McCulloch, McPherson, Skarritt, Taub, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
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(Commission Meeting, August 7, 2002)
Staff presented the bids for the contract for the restroom/shower building renovation and addition at
Groveland Oaks. Chief of Design and Development Joe Figa reported that the apparent low bidder
submitted an incomplete bid. Therefore, staff recommended the Commission award the bid to the lowest
complete bidder, Hittle Construction, in the amount of $263,182, plus $7,762 for Alternate #1 for the
electrical work. Staff also requested Commission approval of a five percent contingency for this project.
Moved by Mr. McCulloch, supported by Mr. Kuhn to award the contract for the
restroom/shower building renovation and addition at Groveland Oaks, including demolition
of the interior of the existing building; plus renovation, including new showers, lavatories,
water closets, and ceramic floor tile; plus a 560-square foot masonry addition to house a
laundry and storage area, with mechanical and electrical work; new concrete walks, and
retaining walls to the lowest complete bidder, Hittle Construction, in the amount of
$263,182 for the base bid, plus $7,762 for the alternate, for a total contract amount of
$270,944. Commission also approved a five percent contingency in the amount of $13,547,
for a total budgeted amount of $284,491.
AYES: Korzon, Kuhn, Lewis, McCulloch, McPherson, Skarritt, Taub, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
Commission directed staff to pursue the possibility of requiring bidders pre -qualify before allowing them to
bid. Staff will investigate the procedures other county departments follow.
Staff presented the bids for the construction of the new contact station at Addison Oaks. Because of the
irregularities in the bids and with the bidders, Commission directed staff to re -bid the project.
RED OAKS GOLF COURSE UPDATE:
Executive Officer Richard reported that the golf course renovation at Red Oaks is underway, including three
greens already roughed; the contractor is hoping to have some of the tees in before this fall.
HIRING FREEZE:
Executive Officer Richard reported that County Executive L. Brooks Patterson has issued a hiring freeze
in response to the cutback of local revenue -sharing dollars to the local governments. Staff expressed
concern over the freeze's effect on the Parks' ability to hire part-time staff for fall/winter operations. An
override vote is expected in Lansing; staff will wait until after the vote before deciding how we wish to
proceed.
WATERPARK/BEACH SCHEDULE:
Staff presented an adjusted schedule for the waterparks and beaches to complete the season, based on
the availability of lifeguard staff.
COUNTY INSURANCE CHANGE:
Staff has been notified of a change in the county's self-insurance program; the deductible has been raised
from $5,000 per incident to $25,000 per incident. However, there has been no corresponding reduction in
our payment premiums. Staff is investigating any possible recourse.
FORMER 4-H PROPERTY:
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(Commission Meeting, August 7, 2002)
Parks staff and Property Management Specialist Mike Hughson updated the Commission on the status of
the proposed sale of former 4-H fair property on Perry Street in Pontiac.
Executive Officer Richard noted, according to Resolution #3623 from April 12, 1960, any funds derived from
the sale of the Perry Street property be used for the purpose of providing a new site for 4-H activities. He
questioned whether or not the Parks Commission wished to pursue the funds from this sale.
After discussion, Commission concurred in their opinion that the conditions of the resolution have been
satisfied with the provision of the current site, and directed staff to inform the 4-H that they will not pursue
the funding from the sale of the Perry Street site on their behalf.
EXECUTIVE OFFICER'S REPORT
In addition to the Executive Officer's Report filed in the agenda, the following was noted:
---A pinhole leak was discovered in the water tower at Springfield Oaks. Dixon Engineering has looked at
it and made recommendations for repairs. Bids have been requested; staff is hoping the repairs will be less
than $3,000. The work will require draining the tower; then welding, priming, and painting the repair area
from the inside of the tower.
---4-H reported a very successful Fair this year, with an estimated 70,000 in attendance. This year was
considered the most well -run and organized in the event's history; plus a new carnival was well received.
i ---Those commissioners planning to attend October's NRPA Annual Congress were reminded to forward
their Commission -Board Member coupon to Karen Kohn to save on registration fees.
NEW BUSINESS:
Commissioner Skarritt informed staff of a vaccination being used to stop the beetle infestation that is killing
area ash trees; staff will investigate.
The meeting was adjourned at 10:28 a.m. to a tour of the park and the dedication of the George Lekas
Memorial Fountain.
Then t Commission meeting will be 9:00 a.m. on Wednesday, September 4, 2002.
J, CfOAP
Richard Kuhn, Jr., Secretary Karen S. Kohn CPS/CAP, Recording Secretary
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