HomeMy WebLinkAboutMinutes - 2002.12.04 - 39103OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
December 4. 2002
Chairman Pecky Lewis called the meeting to order at 9:17 a.m. in the commission room of the Parks and
Recreation's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary Richard D. Kuhn, Jr., John
McCulloch, Ruel E. McPherson, Lawrence Obrecht, J. David VanderVeen, Richard V. Vogt
COMMISSION MEMBERS ABSENT:
Fred Korzon, Shelley Taub
ALSO PRESENT:
Parks and Recreation
Oakland County Purchasing
Oakland County Risk Management
Oakland County Corporation Counsel
Private Citizen
PUBLIC COMMENTS:
Ralph Richard, Executive Officer
Frank Trionfi, Administrator — Administration
Dan Stencil, Administrator — Parks Operations
Joseph Figa, Chief of Design and Development
Janet Pung, Public Communications Officer
Mike Thibodeau, Chief of Golf
Jon Kipke, Assistant Administrator
Sue Wells, Chief of Recreation
Sheila Cox, Accountant IV
Mike Donnellon, Architectural Engineer I
Mike Kreza, Buyer
Stan Fayne, Risk Manager
John Ross, Assistant Corporation Counsel
Suzy Vogt
There were neither questions nor comments made by the public.
APPROVAL OF MINUTES:
Moved by Mr. Skarritt, supported by Mr. McPherson to approve the minutes of the meeting
of November 6, 2002, as written.
AYES: Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Vogt (7)
NAYS: (0)
Motion carried on a voice vote.
INSURANCE UPDATE:
Risk Manager Stan Fayne reported on the changes in the insurance industry and updated the Commission
on the county's self-insurance program/policy, including the coverage limitations, volunteer insurance, and
increased deductible.
Mr. Fayne also explained about the new charge back program the county is considering to assist the
departments with the additional costs resulting from the new $25,000 deductible. Commissioner McCulloch
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(Commission Meeting, December 4, 2002)
requested copies of the actuarial report being conducted for the charge back program once the report is
completed.
HORTICULTURAL SERVICES CONTRACT:
Moved by Mr. Vogt, supported by Mr. Kuhn to approve the final extension of the
horticultural services contract with Emily's, Inc. for the total three-year amount of $175,000.
AYES: Kuhn, Lewis, McCulloch, McPherson, Skarritt, VanderVeen, Vogt (7)
NAYS: Obrecht (1)
Motion carried on a voice vote.
BIDS:
Moved by Mr. Obrecht, supported by Mr. McPherson to approve the purchase of the
following bid items as reviewed and recommended by staff and Purchasing:
A Lochinvar hot water heater and two ASME storage tanks for the new laundry facility at
Groveland Oaks to Hodges Supply in the amount of $10,814.00.
A Towmaster lowboy trailer for Technical Support to Munn Tractor Sales in the amount of
$11,312.00.
A self-contained, 160-gallon riding sprayer for the Red Oaks Golf Course to the low bidder,
W. F. Miller, in the amount of $15,824.00.
A three -yard, heavy-duty, pull -type dump trailer for Lyon Oaks to Weingartz, in the amount
of $5,150.00.
Approval of the expenditure of the emergency pump repair at Lyon Oaks to Hydro
Dynamics in the amount of $14,946.00.
Staff will provide the Commission with a more detailed breakdown of the cost of materials and labor on the
emergency pump repair at Lyon Oaks.
AYES: Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, VanderVeen, Vogt (8)
NAYS: (0)
Motion carried on a voice vote.
POINT -OF -SALE MAINTENANCE CONTRACT:
Moved by Mr. Vogt, supported by Mr. McCulloch to approve the three-year contract with
GolfeNetwork Corp. from 11/1/02 through 10/31/05 for a software and hardware
maintenance blanket contract for Glen Oaks, Springfield Oaks, and White Lake Oaks golf
courses plus the Red Oaks and Waterford Oaks waterparks, in the amount of $20,480 per
year.
AYES: Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, VanderVeen, Vogt (8)
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NAYS: (0)
Motion carried on a voice vote.
DNR/DETROIT EDISON TREE GRANT APPLICATION:
Moved by Mr. VanderVeen, supported by Mr. Obrecht to adopt the following resolution for
the submission of a grant application:
WHEREAS, the Oakland County Parks and Recreation Commission has
identified the development of a landscape buffer as an element of its current master plan
for Lyon Oaks; and
WHEREAS, the Oakland County Parks and Recreation Commission will submit a
$7,800 50/50 matching grant from the MDNR for the planting of 52 deciduous and coniferous
trees; and
WHEREAS, the Oakland County Parks and Recreation Commission has sufficient
funds allocated in its 2003 Lyon Oaks operating budget; and
WHEREAS, the Commission will commit labor and resources to plant and maintain
said trees for a period of three years.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission approves submission of the MDNR/DTE Energy Tree Planting
Program grant application for matching funding of the landscape tree buffer planting at Lyon
Oaks.
FURTHER BE IT RESOLVED that the Oakland County Parks and Recreation
Commission forwards this resolution to the Oakland County Board of Commissioners for their
approval pursuant to the county's grant procedures.
AYES: Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, VanderVeen, Vogt (8)
NAYS: (0)
Motion carried on a voice vote.
Staff was directed to give further consideration to hire a forest manager to initiate and coordinate a forest
management program within the Parks.
RED OAKS GOLF COURSE UPDATE:
Moved by Mr. McCulloch, supported by Mr. VanderVeen to authorize staff to redistribute
CIP funding and postpone specific capital improvement projects in order to pay for the
renovation of the Red Oaks Golf Course and the construction of the Red Oaks Clubhouse
without needing to borrow funds.
Commissioner McCulloch noted that, should the Parks Commission decide it becomes necessary at a future
date, bonds can still be issued for funding for this project.
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AYES: Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, VanderVeen, Vogt (8)
NAYS: (0)
Motion carried on a voice vote.
RED OAKS GOLF COURSE CLUBHOUSE SITE CONSTRUCTION CONTRACT UPDATE:
In a follow up to the September 25 Commission meeting approval, staff reported that the site construction
contract for the parking lot, lighting, cart staging area and paths, decorative concrete terrace, sidewalks,
bollards, berming and landscaping for the Red Oaks Golf Course Clubhouse was awarded to the low bidder,
Heritage Contracting, L.L.C., in the amount of $443,210.56, plus a five percent contingency of $22,160.50,
for a total budgeted amount of $465,371.06.
OAKLAND COUNTY TRAIL ADVISORY COUNCIL UPDATE:
Executive Officer Richard reported on a recent meeting of the Trails Advisory Council, noting the
appointment of the chairperson and vice chair, plus the status of the trails coordinator position at Personnel.
Commissioner Obrecht expressed his concern over the large number of people interested in having a voice
on this project. Because this is only an advisory council who, along with the trails coordinator, will report
to the Parks Commission, he recommended Commission review the list of interested members and
recommend the make up of the permanent TAC board.
Staff will prepare that list for presentation to the Commission at the January meeting. Staff will also provide
a copy of the trails coordinator job description once it is finalized.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's Report filed in the agenda, the following was noted:
---Administrator— Parks Operations Dan Stencil reported on consideration for re -organization of Fair Oaks
and the 4-H Fair Association as it relates to the Springfield Oaks Activities Center, including their
overseeing the grounds maintenance of the facility, plus having both a facility manager and a fair manager.
---In response to Commissioner McCulloch's questions and concerns on the marketing of the targeted
companies with 150 or more employees for group sales, staff will provide a formal written marketing plan
with identified data base at the February Commission meeting.
---Staff will check with the Huron -Clinton Metroparks on the possibility of selling the joint HCMA/OCPR
annual passes at some of our off -site locations.
NEW BUSINESS:
In response to his election as district court judge for the 51 It District Court in Waterford, Commissioner Kuhn
has resigned from the Parks Commission effective December 31, 2002. Chairman Lewis commended
Commissioner Kuhn for his exemplary service to the Parks Commission for 16 years and, on behalf of the
Commission, wished him well in his future endeavors.
Commissioner Kuhn thanked the Oakland County Board of Commissioners and the Parks Commissioners
for their support during his tenure and remarked that the Parks are "outstanding in programs, facilities, and
staff."
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The meeting was adjourned at 11:00 a.m.
The next Commission meeting will be 9:00 a.m. on Wednesday, January 15, 2003.
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Richard Kuhn, Jr., Secretary Ka r n S. Kohn CPS/CAP, Recording Secretary
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