HomeMy WebLinkAboutMinutes - 2002.02.06 - 39104OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
February 6, 2002
Chairman Pecky Lewis called the meeting to order at 9:17 a.m. in the commission room of the Parks
Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary Richard D. Kuhn, Jr., John
McCulloch, Ruel E. McPherson, Lawrence Obrecht, Shelley Taub, J. David VanderVeen, Richard V. Vogt
COMMISSION MEMBERS ABSENT:
Fred Korzon
ALSO PRESENT:
Parks and Recreation
Oakland County Corporation Counsel
Oakland County Purchasing
Land Ethics, Inc.
Kieft Engineering
INTRODUCTION:
Ralph Richard, Executive Officer
Daniel Stencil, Administrator — Park Operations
Frank Trionfi, Administrator - Administration
Joseph Figa, Chief of Design and Development
Janet Pung, Public Communications Officer
Sue Wells, Chief of Recreation
Sheila Cox, Accountant IV
Zayn Gregory, Architectural Engineer I
John Ross, Assistant Corporation Counsel
Mike Kreza, Buyer
Peter Kumble
Chip Smith
Pat McWilliams
Chairman Pecky Lewis introduced Lawrence Obrecht, the Parks Commission's newest member, who is
replacing Commissioner Tom Law and representing the Oakland County Board of Commissioners.
PUBLIC COMMENTS:
There were neither questions nor comments made by the public.
APPROVAL OF MINUTES:
Moved by Mr. Skarritt, supported by Mr. Law to approve the minutes of the meeting of
January 9, 2002, as written.
AYES: Kuhn, Lewis, McPherson, Obrecht, Skarritt, Taub, VanderVeen, Vogt (8)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF PAYMENTS:
Moved by Mr. Skarritt, supported by Mr. Kuhn to approve the payment of the Internal Service Funds
Payment Register for November and December, 2001 (FM 2 and 3, FY 2002); the Journal Voucher
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(Commission Meeting, February 6, 2002)
Register for October, November, and December, 2001; the Oak Management Credit Register for
October, November, and December, 2001; and the Payment Register, including the Voucher
Report for November and December, 2001 (FM2 and FM 3, FY 2002), the CIP (408) Voucher
Report for November and December (FM 2 and 3, FY 2002).
AYES: Kuhn, Lewis, McPherson, Obrecht, Skarritt, Taub, VanderVeen, Vogt (8)
NAYS: (0)
Motion carried on a voice vote.
ACTIVITIES REPORT:
The Activities Report for the month of December, 2001 was accepted as filed.
CAPITAL IMPROVEMENT BUDGET UPDATE:
The Capital Improvement Projects Budget Update as of September 30, 2001 was accepted as filed.
'SINGSATION 2002 TRAVELING MUSIC SHOW' MINI -GRANT APPLICATION:
Moved by Mr. Kuhn, supported by Mrs. Taub to adopt the following resolution in support
of the "Singsation 2002 Traveling Music Show" mini -grant application:
WHEREAS, the Oakland County Parks and Recreation Commission has
reviewed the "Singsation 2002 Traveling Music Show" Mini -Grant application offered
through the Oakland County Cultural Council and Michigan Council for Arts and
Cultural Affairs; and
WHEREAS, the "Singsation Traveling Music Show" was developed in response
to the need for an affordable and mobile musical theatre entertainment and educational
program based on input from community organizations, parks and recreation
department directors, and Oakland County Parks and Recreation Commission and staff
members; and
WHEREAS, the "Singsation 2002 Traveling Music Show" meets the Oakland
County Parks and Recreation Commission's goals and objectives of innovative
specialized recreation programs and cultural experiences; and
WHEREAS, the goals and objectives will assist the Oakland County Parks and
Recreation Commission in determining future specialized recreation programs, in
providing these programs to communities and organizations where these resources are
otherwise unavailable and to increase exposure and appreciation for arts and culture.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission accepts the "Singsation 2002 Traveling Music Show" Mini -
Grant application request for submittal to the Oakland County Cultural Council and
Michigan Council for Arts and Cultural Affairs.
AYES: Kuhn, Lewis, McPherson, Obrecht, Skarritt, Taub, VanderVeen, Vogt (8)
NAYS: (0)
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(Commission Meeting, February 6, 2002)
Motion carried on a voice vote.
2002 COMMUNITY ASSISTANCE PROGRAM PROPOSAL:
Moved by Mr. McPherson, supported by Mr. Skarritt to approve the 2002 Community
Assistance Program for Mobile Recreation in the amount of $25,000.00.
AYES: Kuhn, Lewis, McPherson, Obrecht, Skarritt, Taub, VanderVeen, Vogt (8)
NAYS: (0)
Motion carried on a voice vote.
AMENDMENT TO THE 2002 OPERATING AND CIP BUDGETS:
Moved by Mr. Vogt, supported by Mr. Kuhn to amend the 2002 Operating and Capital
Improvement Projects Budgets by transferring the amount of $73,500 from the 2002
Operating Budget Contingency to the Red Oaks Waterpark Building Maintenance line item,
plus transferring the amount of $73,500 from the CIP Red Oaks Waterpark Water Feature
—Youth to the 2002 CIP Contingency.
AYES: Kuhn, Lewis, McPherson, Obrecht, Skarritt, Taub, VanderVeen, Vogt (8)
NAYS: (0)
Motion carried on a voice vote.
OVERALL RECREATION MASTER PLAN:
Land Ethics, Inc., consultants Peter Kumble and Chip Smith presented the final draft of the Parks
Commission's revised overall recreation master plan including recommendations to be used as a guide for
strategic planning.
Commission noted some discrepancies that need to be corrected before the final copy is forwarded to the
Department of Natural Resources.
Moved by Mr. McPherson, supported by Mr. VanderVeen to adopt the following resolution
approving the Oakland County Parks and Recreation Master Plan — February 6, 2002, with
the corrections as discussed:
WHEREAS, the Oakland County Parks and Recreation Commission has reviewed
the "Oakland County Parks and Recreation Master Plan — February 6, 2002;" and
WHEREAS, the "Oakland County Parks and Recreation Master Plan — February
6, 2002" goals and objectives were developed in response to the identified needs and
deficiencies based on citizen surveys, and input from county and local governmental
officials, parks and recreation department directors, and Oakland County Parks and
Recreation Commission and staff members; and
WHEREAS, the "Oakland County Parks and Recreation Master Plan — February
6, 2002" meets the Oakland County Parks and Recreation Commission's long-range goals,
objectives, and financial funding; and
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WHEREAS, the goals and objectives will assist the Oakland County Parks and
Recreation Commission in determining future planning by lending direction while remaining
flexible to allow for adjustments by creative and responsible management.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission adopts the revised "Oakland County Parks and Recreation Master
Plan — February 6, 2002."
AYES: Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
Deadline for submission to the DNR is April 1. Chairman Lewis will review the final copy of the plan before
it is sent to the DNR. Commissioners will be provided with a summary sheet of the noted corrections to be
added to their copies of the master plan.
Executive Officer Richard also noted that staff is currently reviewing and updating the Commission's
strategic plan; copies will be provided to the Commission once the revisions are complete.
Commissioner McPherson also requested a list of the current team sports in which we are involved, along
with potential program involvement.
GRANT APPLICATION SUBMISSION:
Moved by Obrecht, supported by Mr. VanderVeen to adopt the following resolution for the
submission of a grant application:
WHEREAS, the Oakland County Parks and Recreation Commission has been
notified by the Department of Natural Resources that application for cost sharing grants
from the Michigan Natural Resources Trust Fund and Land and Water Conservation Fund
may be submitted by April 1; and
WHEREAS, the Oakland County Parks and Recreation Commission has identified
and established priorities for acquisitions within the adopted Recreation Master Plan; and
WHEREAS, the Oakland County Parks and Recreation Commission recommends
the filing of the following application to the Department of Natural Resources for matching
grant:
Addison Oaks Acquisition
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission recommends adoption of the above -said grant application with the
appropriate matching funds to be designated from the one -quarter mill.
AYES: Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
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(Commission Meeting, February 6, 2002)
ORION OAKS SEWER EASEMENT AND CONSTRUCTION REQUEST:
Moved by Mr. Obrecht, supported by Mrs. Taub to approve the granting of the sewer
easement, including Attachment B, in the southwest section of Orion Oaks County Park.
AYES: Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
ADDISON OAKS RESTROOM SHOWER FACILITY:
Moved by Mrs. Taub, supported by Mr. Vogt to award the contract for the construction of
a 2,400 square foot restroom/shower/laundry facility at the Addison Oaks campground to
the low bidder, Degenhardt & Sons, Inc., in the amount of $392,000.00, subject to review
and approval of contractor references.
AYES: Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
CABIN FURNITURE — GROVELAND OAKS:
Moved by Mr. Vogt, supported by Mr. Kuhn to award the purchase of log furniture for the
two 6-person cabins at Groveland Oaks to the single bidder, Moon Valley Rustic Furniture,
in the amount of $8,980.00.
AYES: Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
GLEN OAKS MAINTENANCE BUILDING RE -ROOFING:
Moved by Mr. Kuhn, supported by Mr. Skarritt to award the contract to re -roof the Glen
Oaks Maintenance Building to the single bidder, G. A. Frisch, in the amount of $15,150,00,
plus a contingency of $1,500.00 for decking replacement, for a total budgeted amount of
$16,650.00.
AYES: Kuhn, Lewis, McCulloch, McPherson, Skarritt, Taub, VanderVeen, Vogt (8)
NAYS: (0)
Motion carried on a voice vote.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's Report filed in the agenda, the following was noted:
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---Everything is a "go" for the Red Oaks Golf Course. Construction completion is expected this fall, with
grow -in this fall and spring and opening in July, 2003.
---Annual Recognition Luncheon is Friday, March 22, at White Lake Oaks. Invitations and additional
information will be mailed shortly.
---Lyon Oaks Golf Course dedication is April 30, with a buffet breakfast at approximately 9:30 a.m., golf tee
off at 10:30 a.m., and hors d'oeuvres and cocktails to follow.
Commissioners concurred on the choice of a coffee mug as a giveaway. Also, commissioners will be
allowed to invite up to 8 persons as their personal guests. That list must be provided to Jan Pung no later
than March 15.
---Commission concurred with staffs recommendation to use $10,000 of the funds from the sale of the right-
of-way at Glen Oaks for the purchase of a 20' x 30' pavilion tent. This tent will be placed over the clubhouse
patio area; and, along with being used for small outings and receptions, will be the designated smoking
area, making the indoor grill room all non-smoking. The remaining $40,000 from the right-of-way sale will
be used for cart path expansion, as recommended previously.
The meeting was adjourned at 11:00 a.m.
The next Commission meeting will be 9:00 a.m. on Wednesday, March 13, 2002.
Richard Kuhn, Jr., Secretary Karen S. Kohn CPS/CAP, Recording Secretary
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