HomeMy WebLinkAboutMinutes - 2002.07.10 - 39108OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
AND BUDGET WORK SESSION
July 10, 2002
Chairman Pecky Lewis called the meeting to order at 9:08 a.m. in the commission room of the administration
office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky Lewis, Jr., Vice Chairman Richard Skarritt, Secretary Richard D. Kuhn Jr., John P.
McCulloch, Ruel E. McPherson, Lawrence A. Obrecht, Shelley G. Taub, J. David VanderVeen, Richard V.
Vogt
COMMISSION MEMBERS ABSENT
Fred Korzon
ALSO PRESENT:
Parks and Recreation
Ralph Richard, Executive Officer
Frank Trionfi, Administrator —Administration
Daniel Stencil, Administrator — Park Operations
Joseph Figa, Chief of Design and Development
Janet Pung, Public Communications Officer
Mike Thibodeau, Chief of Golf Courses
Jon Kipke, Assistant Administrator
Sue Wells, Chief of Recreation
Sheila Cox, Accountant IV
Mike Donnellon, Architectural Engineer I
Zayn Gregory, Landscape Architect
Oakland County Purchasing
Mike Kreza, Buyer II
Oakland County Planning
Larry Falardeau, Principal Planner, Planning & Econ. Dev.
Christine Wiltfang, Planning & Economic Development
Bret Rasegan, Planning & Economic Development
O.C. Corporation Counsel
Keith Lerminiaux, Deputy Corp. Counsel
John Ross, Assistant Counsel
Facilities Management
Mike Hughson, Property Management Specialist
Springfield Township
Dorothy Lalone, Parks and Recreation
Johnson Hill/Land Ethics, Inc
Chet Hill, Principal Planner
Guest
Suzy Vogt
APPROVAL OF MINUTES:
Moved by Mr. Kuhn, supported by Mrs. Taub to approve the minutes of the meeting of June 12,
2002, as written.
Commissioner Skarritt noted that staffs request for assistance on the sidewalks/curbing in the road
construction project near White Lake Oaks has been accomplished.
AYES: Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF PAYMENTS:
Moved by Ms. Taub, supported by Mr. Skarrit to approve the payment of the Payment Summary,
which includes Internal Service Funds Payment Register for April (FM 7, FY 2002), and payment of
the Payment Registers for May (FM 8, FY 2002).
AYES: Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub, VanderVeen, Vogt (9)
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(Commission Meeting, July 10, 2002)
NAYS: (0)
Motion carried on a voice vote.
COMBINED STATEMENT OF OPERATIONS:
Moved by Mr. Kuhn, supported by Mr. Vogt to accept the Statement of Operations for the month
ending May 31, 2002.
AYES: Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
The Combined Statement of Operations for the month ending May 31, 2002 was accepted as filed.
TRAILS UPDATE STUDY:
Mr. Chet Hill from Johnson Hill/Land Ethics, Inc. presented the revised draft of changes and a presentation
on the Oakland County trails/path network study. The study committee consists of 80 participants with 61
government agencies represented.
The committee is looking to Oakland County for leadership in trail development, implementation and
management. It was recommended Oakland County establish a full-time trails coordinator position. In the
future, a Trails Advisory Commission, with possible members from parks, DNR, MDOT, county communities
and user groups, will provide advice. Details on responsibility for maintenance, safety, and the coordination
and cooperation between communities, locations of trailheads and destinations are yet to be determined. It
was suggested representation and input will be solicited from user groups to include biking, walking, and in -
line skating. Funding will not come from a single source, but be comprised from grants, public/private
partnerships, local municipals, and possible county funding.
Moved by Mr. Skarrittt, support by Mrs. Taub to support the concept of Oakland County Parks and
Recreation hiring a person for coordination of trail project based on funding.
AYES: Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
RED OAKS GOLF COURSE RECONSTRUCTION
Moved by Mr. McCulloch, supported by Mr. McPherson to approve the bid for the reconstruction of
Red Oaks Golf Course from Turf Drain in the amount of $1,096,188.05, plus $130,000 to revamp
the tunnel and add a restroom building on the course, for a total contracted amount of
$1,226,188.05. The Commission also approved a contingency of 8% on the base contract in the
amount of $87,695, for a total budgeted amount of $1,313,188.05.
AYES: Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. McCulloch, support by Mr. McPherson to prepare a resolution for the Board of
Commissioners requesting a loan of up to $3,000,000 from the Delinquent Tax Revolving Fund at
2.5 percent interest rate.
AYES: Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub, VanderVeen, Vogt (9)
NAYS: (0)
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(Commission Meeting, July 10, 2002)
Motion carried on a voice vote.
ELLIS BARN ACCEPTANCE RESOLUTION:
Moved by Mr. Kuhn, supported by Mrs. Taub to adopt the following resolution in support of
accepting the TEA21 grant for the relocation of the historic Ellis barn to Springfield Oaks.
WHEREAS, the Oakland County Parks and Recreation Commission has identified the
acquisition of a working/historical farm as an objective in its current strategic plan; and
WHEREAS, RBI 33, LLC, owners of the historic Ellis barn in Springfield Township have
committed themselves to preserving the barn by donating it to another agency; and
WHEREAS, RBI 33, LLC has pledged $75,000 towards the cost of dismantling and
relocating the Ellis barn to another site; and
WHEREAS, the Oakland County Parks and Recreation Commission, at its February 28,
2001, regular meeting, accepted RBI 33, LLC's request to approve Springfield Oaks County Park
as the site for the relocation of the barn; and
WHEREAS, the Ellis barn meets program and storage needs of the master plan for the
site; and
WHEREAS, the Oakland County Parks and Recreation Commission, at its February 28,
2001, regular meeting, also committed a total of $50,000 for site preparation and landscaping; and
WHEREAS, the Oakland County Parks and Recreation Commission has included the Ellis
Barn Relocation Project and Ellis Barn Site Development Project in its 2002 Capital Improvement
Projects Budget; and
WHEREAS, the Oakland County 4-H Fair Association has agreed to establish an
endowment fund to offset maintenance and operation costs for the barn; and
WHEREAS, the Township of Springfield has committed to leading or assisting with fund-
raising efforts for financial contributions towards matching funds; and
WHEREAS, the Parks and Recreation Commission has been notified that it is the
recipient of a $600,000 TEA21 grant through the Road Commission for Oakland County
for the purpose of relocating the Ellis Barn to Springfield Oaks County Park.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation
Commission approves acceptance of the $600,000 TEA21 grant for funding the Ellis Barn
Relocation to Springfield Oaks County Park.
FURTHER BE IT RESOLVED that the Oakland County Parks and Recreation
Commission forwards this resolution to the Oakland County Board of Commissioners for their
approval per the county's grant procedures.
AYES: Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
PARK IMPROVEMENT GRANT — SPRINGFIELD OAKS:
Dan Stencil presented an expense list for May, June and July for recently completed projects incurred by
4-H at Springfield Oaks. He also presented pictures to show the completion of three projects constructed at
the park. The commissioners were invited to take part in a dedication on July 23.
Moved by Mr. Skarritt, supported by Mr. McPherson to provide $20,000 in matching funds allocated
from CIP 2002 to 4-H Association for outbuilding construction.
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(Commission Meeting, July 10, 2002)
AYES: Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
EASEMENTS:
Orion Oaks:
Orion Township has requested a temporary grading easement and a permanent easement for drainage and
relocation of the fence for the safety path installation on Clarkston Road. The easement is to Orion
Township along Clarkston Road at the Joslyn Road intersection.
Moved by Mrs. Taub, support by Mr. VanderVeen to grant the temporary grading easement and a
permanent drainage easement for the safety path installation on Clarkston Road to Orion
Township.
AYES: Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
Addison Oaks:
Detroit Edison has requested an easement on Romeo Road to install primary electric service for the
campground at Addison Oaks.
Moved by Mr. Obrecht, supported by Mr. McPherson to grant the easement to Detroit Edison
Electric Company for the installation of the primary electrical service for the campground at Addison
Oaks.
AYES: Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
The meeting was adjourned to the Budget Work Session at 10:35 a.m.
BUDGET WORK SESSION:
The proposed revenue budget for Fiscal Year 2003 is $21,029,026 up 7.1 % over the proposed budget for
Fiscal Year 2002. Of this amount, $8,593,600 comes from fees and charges and interest on investments.
The remaining balance of $12,435,426 will come from the millage.
The proposed operating budget for Fiscal Year 2003 is $17,992,307; an increase of 13.2% over the 2002
proposed budget. The higher increase is due to the inclusion of depreciation costs of $1,711,936.
Our Fiscal Year 2002 adjusted operating budget is 6.6% or $1,054,455 more than originally budgeted due to
depreciation costs. Our Fiscal Year 2002 revenue budget is 3.7% or $735,153 less than originally budgeted.
Operating Equipment requests for Fiscal Year 2003 totaled $784,500. Of this amount, $266,500 will be
spent on startup equipment at Red Oaks Golf Course from the Operating Equipment Replacement Fund.
Estimated new funds for Capital Development for Fiscal Year 2003 are $4,643,870, of which $572,100 is
earmarked for payment to the Oakland County Building Authority. Also, $300,000 is earmarked for the debt
retirement charge for Red Oaks Golf Course. The balance of $3,771,770 is available to fund additional
capital projects.
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The 3% increase of employee salary is actually 1.5% with an additional 1.5 % after six months making it
effectively only a 2.25% increase. This year, the $1.7M depreciation cost had to include fixed assets in
addition to operating budget, making the proposed operating costs up 13.2% from last year. Without this
depreciation increase, it would only have been a 6% increase.
Personnel Update
Staffing changes include a Parks Maintenance Aide for 1,700 hours upgraded to a full-time position
Groundskeeper I at Waterford Oaks, Lyon Oaks Nature Recreation Specialist will change to Naturalist; and
a new position of Groundskeeper II for spraying of chemicals will be added to Lyon Oaks.
FEES AND CHARGES:
The fees and charges as recommended by staff with the following changes:
At Lyon Oaks, increase regular fees, Non —resident up another $3 from $56 - $59, with weekend from $65 -
$69. Keep 9-hole fee at $30, $35 weekend. Seniors $35 all the time, Mon — Thurs.
2003 CIP PROJECTS:
The proposed 2003 capital improvement projects are budgeted at $19,627,661.83, with estimated new funds
of $9,674,848.44.
Mr. Figa reviewed the capital improvements projects proposed throughout the parks system for next year.
2003 OPERATIONS:
Staff is considering the following operations changes for 2003: a new league at Lyon Oaks, promoting
"Appreciation Days" with free entrance to the parks, the removal of the tennis courts at Waterford Oaks,
lifeguards at the BMX to provide first aid for the local races, expanding the "NO MOW VNATURAL AREAS"
to Addison Oaks.
The meeting adjourned at 1:10 p.m.
Next meeting will be held August 7, 2002 at Addison Oaks and will include a park tour and dedication of
the new fountain.
�1.
7 9�2,
Richard D. Kuhn, Jr.
Commission Secretary
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Linda S. Bakker
Secretary
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