HomeMy WebLinkAboutMinutes - 2002.05.15 - 39111OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
May 15, 2002
Chairman Pecky Lewis called the meeting to order at 9:08 a.m. in the commission room of the Parks
Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary Richard D. Kuhn, Jr., Fred
Korzon, Ruel E. McPherson, Lawrence Obrecht, Shelley Taub, J. David VanderVeen
COMMISSION MEMBERS ABSENT:
John McCulloch, Richard V. Vogt
ALSO PRESENT:
Parks and Recreation
Oakland County Corporation Counsel
Oakland County Purchasing
PUBLIC COMMENTS:
Ralph Richard, Executive Officer
Frank Trionfi, Administrator - Administration
Joseph Figa, Chief of Design and Development
Janet Pung, Public Communications Officer
Mike Thibodeau, Chief of Golf
Jon Kipke, Assistant Administrator
Sue Wells, Chief of Recreation
Sheila Cox, Accountant IV
Keith Lerminiaux, Assistant Corporation Counsel
Mike Kreza, Buyer
There were neither questions nor comments made by the public.
APPROVAL OF MINUTES:
Moved by Mr. Kuhn, supported by Mrs. Taub to approve the minutes of the meeting of April
10, 2002, as written.
AYES: Korzon, Kuhn, Lewis, Obrecht, Skarritt, Taub, VanderVeen (7)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF PAYMENTS:
Moved by Mr. Korzon, supported by Mr. Kuhn to approve the payment of the Journal
Voucher Register for January, February, and March (FY 2002); the Operating Transfers
Register for January, February, and March (FY 2002); the Oak Management Inc. Credit
Register for January, February, and March (FY 2002); and the Payment Register, including
the Voucher Report for March, 2002 (FM6, FY 2002), and the CIP (408) Voucher Report
for March (F 6, FY 2002).
AYES: Korzon, Kuhn, Lewis, Obrecht, Skarritt, Taub, VanderVeen (7)
NAYS: (0)
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(Commission Meeting, May 15, 2002)
Motion carried on a voice vote.
COMBINED STATEMENT OF OPERATIONS:
Moved by Mr. Korzon, supported by Mrs. Taub to accept the Combined Statement of
Operations for the month ending March 31, 2002, as filed.
AYES: Korzon, Kuhn, Lewis, Obrecht, Skarritt, Taub, VanderVeen (7)
NAYS: (0)
Motion carried on a voice vote.
CAPITAL IMPROVEMENT PROJECTS BUDGET UPDATE:
The Capital Improvement Projects Budget Update as of March 31, 2002, was accepted as filed.
ACTIVITIES REPORT:
The Activities Reports for the months of March and April, 2002 were accepted as filed.
AWARD PRESENTATION:
---Public Communications Officer Jan Pung presented the Parks Commission with a certificate of
recognition for the Parks' sponsorship of Leadership Oakland's April 24, 2002 Leadership Conference.
---Executive Officer Ralph Richard presented the Parks Commission with a plaque in recognition for the
Parks' support of the Waterford Schools Foundation Golf Outing.
2001 AUDIT:
The 2001 audit from PriceWaterhouseCoopers reflects a favorable variance in revenues of $2,802,395 and
a favorable variance in expenses of $624,136. This resulted in an additional $3,426,531 for capital projects,
$2,293,484 more than the revised budget estimate figures used in the Fiscal Year 2002 Capital Budget; the
$2,293,484 will be incorporated into the FY2003 Capital Budget.
The large favorable variance in revenue was the result of a new reporting requirement, which does not
change the current cash flow, only the manner in which the cash flow is reported. This change in record
keeping is a one-time occurrence that will impact both the FY2001 Comprehensive Annual Financial Report
and the FY2002 Budget.
Staff recommended the Commission accept the audit and amend the FY2001 operating budget to
$13,928,752, with the individual amounts for each budget center to be the same as those shown in the
"Actual" column of page 12 of the report.
Moved by Mr. Skarritt, supported by Mr. VanderVeen to accept the 2001 audit report from
PriceWaterhouseCoopers. Also, in compliance with the Michigan Uniform Local Budgeting
Act and the Commission Bylaws, amend the FY2001 Operating Budget to $13,928,752,
with the individual amounts for each budget center to be the same as those shown in the
"Actual" column of page 12 of the report.
AYES: Korzon, Kuhn, Lewis, McPherson, Obrecht, Skarritt, Taub, VanderVeen (8)
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(Commission Meeting, May 15, 2002)
NAYS: (0)
Motion carried on a voice vote.
INDIRECT COSTS:
Administrator — Administration Frank Trionfi reviewed the indirect cost allocation currently being assessed
against the Parks' budget. Meetings were held with Fiscal Services staff to negotiate the amount, which
resulted in an agreement that Parks and Recreation would pay $80,000 in indirect costs for fiscal year 2002
and a 7% increase on that amount for fiscal year 2003.
SAFETY PATH EASEMENT — ORION OAKS:
Moved by Mr. Skarritt, supported by Mrs. Taub to approve the permanent easement on the corner
of Joslyn and Clarkston roads, plus the construction easements along Clarkston Road, for the
construction of the safety path along Clarkston Road on the northern boundary of Orion Oaks.
Commissioner Obrecht noted some of the engineering problems being encountered due to the proximity
of the wetlands along the northern boundary of the park. Staff agreed to work with Orion Township on
possible recommendations for cost -saving and safety factors by being flexible on the size of the
construction easements. Modifications may be additional permanent easements and not construction
easements.
AYES: Korzon, Kuhn, Lewis, McPherson, Obrecht, Skarritt, Taub, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
WATERFORD OAKS WAVE POOL UPDATE:
Chief of Design and Development Joe Figa provided updated information on the Waterford Oaks Wave Pool
Renovation Project, which is scheduled to begin this September. The 50/50 matching grant from the
Michigan Department of Natural Resources has been approved in the amount of $250,000. The project will
include tearing out the bottom of the pool and replacing the marsite; replacing some pump equipment,
replacing the wave -making equipment, and some possible updating of the pool itself with the possible
addition of some new water features.
Preliminary budget totals $652,000; however, $60,000 of that amount is for the inclusion of the marsite
replacement in the waterslide splashdown pool, which must also be completed.
BID ITEMS:
Moved by Mr. VanderVeen, supported by Mrs. Taub to award the contract for the
installation of new cart paths at White Lake Oaks and Springfield Oaks, plus the recapping
of the parking lot at the Springfield Oaks Golf Course, to Bush Brothers, in the amount of
$53,817, plus a ten percent contingency of $5,382, for a total budgeted amount of $59,199.
AYES: Korzon, Kuhn, Lewis, McPherson, Obrecht, Skarritt, Taub, VanderVeen (8)
NAYS: (0)
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(Commission Meeting, May 15, 2002)
Motion carried on a voice vote.
Chief of Recreation Sue Wells also reported that the information kiosks at the Red Oaks Waterpark were
re -bid, as reported at the April 10 Commission meeting. Two bids were received, with the low bid under the
$10,000 limit required by Commission bylaws to present to the Commission for approval. Therefore, the bid
will be awarded and processed per Purchasing procedures.
STRATEGIC PLAN:
Public Communications Officer Jan Pung and Chief of Recreation Sue Wells reviewed the Customer
Service objectives achieved and planned as part of the Commission's Strategic Plan, which was adopted
in 1997.
Commissioners requested a copy of the annual comment card summary be provided to them for their
review.
RESOLUTION: PROPOSAL 2 — FUNDS FOR THE FUTURE:
Staff presented a proposal resolution for Commission consideration endorsing Proposal 2 — Funds for the
Future, which will be on the August 6, 2002 ballot. Chief of Design and Development Joe Figa explained
in more detail what the proposal entails, including raising the cap on the Michigan Natural Resources Trust
Fund and allowing the Treasurer to have broader investment opportunities, including the stock market.
Commissioners requested staff provide additional information on the municipal laws that cover the
investment restrictions.
Moved by Mr. Obrecht, supported by Mr. Korzon to table the resolution for Proposal 2 —
Funds for the Future.
AYES: Korzon, Kuhn, Lewis, McPherson, Obrecht, Skarritt, Taub, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
EXECUTIVE SESSION:
Moved by Mrs. Taub, supported by Mr. VanderVeen to adjourn the meeting to an Executive
Session to discuss a legal issue.
AYES: Korzon, Kuhn, Lewis, McPherson, Obrecht, Skarritt, Taub, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
The meeting was adjourned to an Executive Session at 10:38 a.m.
The meeting was re -convened at 11:14 a.m.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's Report filed in the agenda, the following was noted:
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---The June 12 Commission meeting will be held at the Red Oaks Waterpark, providing the Commission
with a preview of the waterpark's new features.
---The county -wide trails assessment study is underway, with the next workshop planned for 7:30 a.m. on
Tuesday, May 21, at Glen Oaks. Commissioners were invited to attend and provide input.
---State Representative Ruth Johnson informed staff of 35 acres of land in Ferndale that were becoming
available through delinquent tax sales. However, after further research, staff learned that the acreage was
listed incorrectly and is in Wayne County, so no further pursuit will be made.
---Staff went to Lansing to speak against a proposed amendment to PA261 which would have allowed a
person living within '/ mile of the most heavily used park to serve on the Board. County Commissioner Tom
Middleton also speak against this proposal, citing the additional costs involved in adhering to this change,
which seems to be a local problem in Macomb County.
OLD BUSINESS:
The meeting was adjourned at 11:35 a.m.
The next Commission meeting will be 9:00 a.m. on Wednesday, June 12, 2002, at the Red Oaks Waterpark.
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Richard Kuhn, Jr., Secretary Karen S. Kohn CPS/CAP, Recording Secretary
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