HomeMy WebLinkAboutMinutes - 2002.11.06 - 39112OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
November 6, 2002
Chairman Pecky Lewis called the meeting to order at 9:20 a.m. in the commission room of the Parks and
Recreation's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary Richard D. Kuhn, Jr., Fred
Korzon, John McCulloch, Ruel E. McPherson, Lawrence Obrecht, Shelley Taub, J. David VanderVeen
COMMISSION MEMBERS ABSENT:
Richard V. Vogt
ALSO PRESENT:
Parks and Recreation
Oakland County Purchasing
Oakland County Facilities Management
Oakland County Fiscal Services
BankOne
Oakland County 4-H Fair Association
PUBLIC COMMENTS:
Ralph Richard, Executive Officer
Frank Trionfi, Administrator — Administration
Dan Stencil, Administrator — Parks Operations
Joseph Figa, Chief of Design and Development
Janet Pung, Public Communications Officer
Mike Thibodeau, Chief of Golf
Jon Kipke, Assistant Administrator
Sue Wells, Chief of Recreation
Sheila Cox, Accountant IV
Melissa Wagner, Graphics Artist
Mike Donnellon, Architectural Engineer I
Mike Kreza, Buyer
Mike Hughson, Property Management Specialist
Tim Soave, Chief
Matt Wasmund, Vice President
Dave Ax, Secretary
Chairman Lewis congratulated County Commissioner Obrecht on his re-election to the Board of
Commissioners, County Commissioner Taub on her election to the Michigan House of Representatives,
and Commissioner Richard Kuhn, Jr. on his election as district court judge for the 515f District Court.
There were neither questions nor comments made by the public.
APPROVAL OF MINUTES:
Moved by Mr. Kuhn, supported by Mrs. Taub to approve the minutes of the meeting of
September 25, 2002, as written.
AYES: Korzon, Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub (8)
NAYS: (0)
Motion carried on a voice vote.
PAYMENT APPROVAL:
4-1
(Commission Meeting, November 6, 2002)
Moved by Mr. Skarritt, supported by Mr. McCulloch to approve the payment of the Internal
Service Funds Payment Register for the months of August and September (FM 11 and 12,
FY 2002); and the Payment Register, including the Voucher Report for the period of
August and September (FM 11 and 12, FY 2002), and the C.I.P. Voucher Report for the
period of August and September (FM 11 and 12, FY 2002).
AYES: Korzon, Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub (8)
NAYS: (0)
Motion carried on a voice vote.
COMBINED STATEMENT OF OPERATIONS:
The Combined Statement of Operations for the month ending August 31, 2002 was accepted as filed.
ACTIVITIES REPORT:
The Activities Report for the month of September, 2002 was accepted as filed.
AWARD PRESENTATIONS:
---Chief of Recreation Sue Wells announced that the Oakland County Parks were recognized by the World
Waterpark Association as having the top brochure in the world in the category of waterparks with
attendance between 100,000 and 250,000 annually. Chief Wells and Chairman Lewis presented the first
place plaque to Melissa Wagner, Graphics Artist in the Parks' Public Communications section and designer
of the brochure.
---Administrator— Parks Operations Dan Stencil reported that the Parks Commission had received a $5,000
grant from the William and Myrtle Hess Charitable Trust Foundation for the trails expansion in the
organizational youth group camping area at Independence Oaks. Administrator Stencil reported that the
Parks Commission has received an additional $15,500 from the Hess Foundation since 1996 to fund
various capital projects throughout the parks.
In recognition of this support, Administrator Stencil presented Mr. Waslund, Vice President at BankOne who
oversees the management of the William and Myrtle Hess Charitable Trust Foundation, with a plaque in
recognition and appreciation of this generous contribution.
---Administrator Stencil also reported on donations the Parks Commission has received at Springfield Oaks
as part of the Oakland County 4-H Fair. Mr. David Ax, Secretary of the Oakland County 4-H Fair
Association and employee of Tri-City Aggregates, has been instrumental in raising donations of material,
equipment, and trucking for improvements in the roadways and parking areas at Springfield Oaks. Through
Mr. Ax's efforts, ACE Asphalt and the Levy Corporation were also instrumental in making these
improvements happen.
In recognition of this support, Administrator Stencil presented Mr. Ax, Tri-City Aggregates, and ACE Asphalt
with plaques in recognition and appreciation of their generous contributions.
LYON OAKS GOLF COURSE GOOSE HUNT REPORT:
Administrator Stencil reported on the controlled Canada Goose hunt program at Lyon Oaks Golf Course.
Due to the success of the program, staff requested Commission authorization to expand the program to
include White Lake Oaks and Springfield Oaks Golf Courses.
4-2
(Commission Meeting, November 6, 2002)
Moved by Mr. Skarritt, supported by Mr. VanderVeen to expand the controlled Canada
Goose hunting program to include White Lake Oaks and Springfield Oaks Golf Courses.
AYES: Korzon, Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
OAKLAND COUNTY TRAIL/PATH NETWORK UPDATE:
Executive Officer Richard reported on a recent meeting attended by interested groups for the trails. A Trails
Advisory Council, made up of volunteers representing 14 agencies, will meet three times to strategize as
directed by the trails assessment. The TAC will also make recommendations on the organizational structure
of the council, its task, and membership requirements.
RED OAKS GOLF COURSE CAPITAL IMPROVEMENT PROJECTS:
Executive Officer Richard reported that staff had reviewed options for financing the capital improvement
projects at Red Oaks. He requested Commission authorization to redistribute some CIP funding and
postpone other capital improvement projects in order to avoid borrowing funds to pay for the renovation at
Red Oaks.
Discussion followed, with concerns expressed on the availability of future acquisition funding; the ability for
the Commission to borrow funds for this project, should they decide to do so; and a review of other options/
approaches for the funding at Red Oaks.
Moved by Mr. Korzon, supported by Mr. McPherson to authorize staff to redistribute CIP
funding and postpone specific capital improvement projects in order to pay for the
renovation of the Red Oaks Golf Course and the construction of the Red Oaks Clubhouse
without needing to borrow funds.
Motion withdrawn after further discussion. Staff will review additional options for further consideration at the
December 4 meeting.
:13
Moved by Mr. McCulloch, supported by Mrs. Taub to approve the purchase of the following
bid items as reviewed and recommended by staff and Purchasing:
Contract for cart path paving at Glen Oaks to the low bidder, Al's Asphalt, in the amount
of $57,577.00, plus a ten percent contingency of $5,758.00, for a total budgeted amount
of $63,335.00.
Contract for the lagoon sludge removal at Addison Oaks to the low bidder, K & D, in the
amount of $19,470, plus a ten percent contingency of $1,930, for a total budgeted amount
of $21,400. Commission also approved a budget adjustment transfer of $19,470 from the
Operating Budget Contingency to the park's grounds maintenance line item for this
expense.
AYES: Korzon, Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub, VanderVeen (9)
NAYS: (0)
4-3
(Commission Meeting, November 6, 2002)
Motion carried on a voice vote.
RED OAKS GOLF COURSE CLUBHOUSE UTILITY EASEMENT:
Moved by Mr. McCulloch, supported by Mr. VanderVeen to approve the expenditure of
$1,000 to Herb Jonas, owner of property adjacent to Red Oaks, for a ten -foot permanent
utility easement to extend the primary overhead service for the Red Oaks Clubhouse.
AYES: Korzon, Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
WATER MAIN REPAIRS — WATERFORD OAKS PARK:
Moved by Mrs. Taub, supported by Mr. McCulloch to approve the expenditure of $26,208
to Service Plumbing and Heating for the emergency water main repairs at the Scott Lake
Road entrance of Waterford Oaks. Commission also approved a budget adjustment
transfer of $26,208 from the Operating Budget Contingency to the park's grounds
maintenance line item for this expense.
AYES: Korzon, Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
INDIRECT COSTS:
Administrator — Administration Frank Trionfi reviewed the prior discussion on the county's indirect costs
being charged to the Parks. He noted that, due to budget constraints, the county is now charging the Parks
the full amount of $593,300 rather than the agreed -upon amount of $85,560 that was subsequently
budgeted.
Executive Officer Richard noted the all the Parks' budget centers have made immediate plans for a 3%
reduction in budgets.
Staff will be meeting with Management and Budget to review the breakdown of the Parks' allocation. Staff
will also investigate what flexibility the Parks will have to opt out of some of these services.
STAFF CHANGES:
Executive Officer Richard reported on the expected staff changes resulting from the retirement package
being offered by the county.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's Report filed in the agenda, the following was noted:
---In conjunction with the 2002 BMX summary, Executive Officer Richard reported that 4,255 hours of time
were volunteered this year. He also noted that Waterford Oaks will host a national race the Fourth of July
weekend in 2003.
4-4
(Commission Meeting, November 6, 2002)
The meeting was adjourned at 10:35 a.m.
The next Commission meeting will be 9:00 a.m. on Wednesday, December 4, 2002.
cps/cAP
Richard Kuhn, Jr., Secretary Karen S. Kohn CPS/CAP, Recording Secretary
4-5