HomeMy WebLinkAboutMinutes - 2002.09.25 - 39115OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
September 25, 2002
Chairman Pecky Lewis called the meeting to order at 9:05 a.m. in the commission room of the Parks and
Recreation's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary Richard D. Kuhn, Jr., Fred
Korzon, John McCulloch, Ruel E. McPherson, Lawrence Obrecht, Shelley Taub, J. David VanderVeen,
Richard V. Vogt
ALSO PRESENT:
Parks and Recreation
Oakland County Planning & Development
Oakland County Corporation Counsel
Springfield Township Parks and Recreation
Private Citizen
PUBLIC COMMENTS:
Ralph Richard, Executive Officer
Joseph Figa, Chief of Design and Development
Janet Pung, Public Communications Officer
Mike Thibodeau, Chief of Golf
Jon Kipke, Assistant Administrator
Sue Wells, Chief of Recreation
Sheila Cox, Accountant IV
Zayn Gregory, Architectural Engineer I
Larry Falardeau, Principal Planner/Landscape Architect
Bret Rasegan, Supervisor
John Ross, Assistant Corporation Counsel
Dot Lalone, Commissioner
Suzy Vogt
There were neither questions nor comments made by the public.
APPROVAL OF MINUTES:
Moved by Mr. Kuhn, supported by Mr. Skarritt to approve the minutes of the meeting of
September 4, 2002, as written.
AYES: Korzon, Kuhn, Lewis, McCulloch, Obrecht, Skarritt (6)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Kuhn, supported by Mr. Skarritt to approve the minutes of the public hearing
of September 4, 2002, as written.
AYES: Korzon, Kuhn, Lewis, McCulloch, Obrecht, Skarritt (6)
NAYS: (0)
Motion carried on a voice vote.
ACTIVITIES REPORT:
The Activities Report for the month of August, 2002 was accepted as filed.
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(Commission Meeting, September 25, 2002)
OAKLAND COUNTY TRAIL/PATH NETWORK ASSESSMENT:
Executive Officer Richard requested Commission receive the Oakland County Trail/Path Network
Assessment Study, along with the addendum citing funding sources.
Commissioner Obrecht questioned the progress of the trails coordinator position. Executive Officer Richard
reported that a meeting has been scheduled for 9:30 a.m. on Friday, October 3 with the involved
communities and trail groups to recommend the job duties and description for this position. Commissioner
Obrecht suggested some of the information gleaned during the recent brainstorming sessions be pared
down for consideration for this position and used for recommendations at the October 3 meeting.
Commissioner Obrecht also recommended staff identify an interim person who can be used as a contact;
that interim person will be appointed by Friday, October 4.
Moved by Mr. McCulloch, supported by Mr. Obrecht to receive the Oakland County Trail/
Path Network Assessment study as prepared by Johnson Hill/Land Ethics.
AYES: Korzon, Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub, VanderVeen, Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
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Chief of Design and Development Joe Figa reported on the design changes to the Waterford Oaks Wave
Pool renovation project as originally bid.
Mr. Figa noted that, even with the modifications, the project will be over budget. However, staff
recommended Commission approval of the redesigned project to the low bidder, Aristeo Construction, as
follows: Base Bid #1 — pool renovation; Alternates A, C, and D — bubblers, island rocks and amenities, and
new pool coping; and Base Bid #2 — wave -making equipment. Staff also recommended Commission
approval of the mat slide pool renovation, as follows: Base Bid #3 — pool renovation; and Alternate C — new
coping. Total amount of the contract for the wave pool is $978,100, plus a 7% contingency in the amount
of $68,500, for a total budgeted amount of $1,046.600, Total amount of the contract for the mat slide pool
repair is $57,100, plus a 7% contingency of $3,900, for a total budgeted amount of $61,000. Total for both
projects is $1,107,600.
There is $700,000 in the Capital Improvement Projects Budget for the wave pool renovation, which includes
a $250,000 matching grant from the Clean Michigan Initiative. There is also $60,000 for the mat slide pool
repairs, for a total of $1,010,000. The balance of $347,600 will be transferred from the CIP contingency.
Executive Officer Ralph Richard reported that the bids for the Red Oaks Golf Course clubhouse site
construction; the Glen Oaks Golf Course cart path asphalt paving; the playground construction for Addison,
Groveland, and Lyon Oaks; and the Lyon Oaks road and parking expansion have not yet been received.
However, due to time constraints in completing these projects before winter weather, staff requested
Commission approval to award the bids, when received, to the low bidders, contingent upon the bids not
exceeding each project's budgeted amount. If Commission approves, staff will present a follow-up report
at the November meeting with contractor names and amounts awarded.
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(Commission Meeting, September 25, 2002)
Moved by Mr. McCulloch, supported by Mr. Obrecht to approve the bids for the Red Oaks
Golf Course clubhouse site construction; the Glen Oaks Golf Course cart path asphalt
paving; the playground construction for Addison, Groveland, and Lyon Oaks; and the Lyon
Oaks road and parking expansion to the low bidders, when received, contingent upon the
bids not exceeding each project's budgeted amount.
Commission also approved awarding the contract for the construction of the Waterford
Oaks Wave Pool Renovation project to the low bidder, Aristeo Construction, as follows:
Base Bid #1 — pool renovation; Alternates A, C, and D — bubblers, island rocks and
amenities, and new pool coping; and Base Bid #2 — wave -making equipment. Staff also
recommended Commission approval of the mat slide pool renovation, as follows: Base Bid
#3 — pool renovation; and Alternate C — new coping. Total amount of the contract for the
wave pool is $978,100, plus a 7% contingency in the amount of $68,500, for a total
budgeted amount of $1,046.600. Total amount of the contract for the mat slide pool repair
is $57,100, plus a 7% contingency of $3,900, for a total budgeted amount of $61,000.
Total for both projects is $1,107,600. The balance of $347,600 over the budgeted amount
will be transferred from the Capital Improvement Projects Budget Contingency.
AYES: Korzon, Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub, VanderVeen, Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
RED OAKS GOLF COURSE:
Staff updated the Commission on the progress of the golf course restoration, noting the project
should be completed within the next two weeks.
Executive Officer Ralph Richard reported that staff has been notified that all funds through the
Delinquent Tax Revolving Fund have been earmarked for other projects; therefore no funds are
available for the golf course restoration project. Staff is investigating alternatives, including a short-
term loan through the Drain bond at 4.5% interest, and will bring back a recommendation at the
next meeting.
Commissioners discussed a possible appeal for funding through the DTRF; any progress will be
reported to staff.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's Report filed in the agenda, the following was noted:
---Executive Officer Richard reported that the new joint annual vehicle pass for both Oakland County Parks
and the Huron -Clinton Metroparks will be available for sale on October 1. Cost for the pass will be $40.
The meeting was adjourned at 9:44 a.m.
The n Commission meeti will be 9:00 a.m. on Wednesday, November 6, 2002.
Ric and Kuhn, Jr., Secretary Karen S. Kohn CPS/CAP, Recording Secretary
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