HomeMy WebLinkAboutMinutes - 2003.04.02 - 39116OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
April 2, 2003
Chairman Pecky Lewis called the meeting to order at 9:01 a.m. in the commission room of the Parks and
Recreation Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary Fred Korzon, Hugh D. Crawford,
Vincent Gregory, John P. McCulloch, Lawrence Obrecht, John Richards, J. David VanderVeen, Suzette
Vogt
ALSO PRESENT
Parks and Recreation
Ralph Richard, Executive Officer
Dan Stencil, Administrator — Parks Operations
Frank Trionfi, Administrator - Administration
Joseph Figa, Chief of Design and Development
Janet Pung, Public Communications Officer
Mike Thibodeau, Chief of Golf
Clyde Herb, Park Supervisor
Sue Wells, Chief of Recreation
Sheila Cox, Accountant IV
Mike Donnellon, Architectural Engineer I
Jim Dunleavy, Recreation Supervisor
Oakland County Purchasing
Joan Daniels, Buyer
4-H Fair Association Board
LC Scramlin, President
Terri Burnett
Debbie Kayga
Ray Cummings
Dave Ax
Art Noren
Loren Hotchkiss
Dave Coleman
Mountain Bike Volunteer
Paul Bailey
PUBLIC COMMENTS:
There were neither questions nor comments made by the public.
Administrator — Park Operations Dan Stencil introduced Clyde Herb, long-time employee of Parks who will
be assuming the responsibilities of Chief of Park Operations.
APPROVAL OF MINUTES:
Moved by Mr. Crawford, supported by Mr. Richards to approve the minutes of the meeting
of March 5, 2003, as written.
AYES: Crawford, Gregory, Korzon, Lewis, Obrecht, Richards, Skarritt, Vogt (8)
NAYS: (0)
Motion carried on a voice vote.
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(Commission Meeting, April 2, 2003)
Moved by Mr. Crawford, supported by Mr. Gregory to approve the minutes of the Public
Hearing of March 5, 2003, as written.
AYES: Crawford, Gregory, Korzon, Lewis, Obrecht, Richards, Skarritt, Vogt (8)
NAYS: (0)
Motion carried on a voice vote.
SPRINGFIELD OAKS ACTIVITIES CENTER UPDATE:
LC Scramlin, 4-H Fair Board President, reviewed the history of the 4-H Fair's presence/programs at the
Springfield Oaks Activities Center and presented a proposal for future improvements. The foundation of the
improvements will focus on better fairgrounds, but will include a new shower/restroom facility and a special
indoor activities arena.
Funding for these improvements is estimated at $1.5 million.
Copies of the proposed business plan were distributed for commission review and input at the next meeting.
RULES AND REGULATIONS:
Moved by Mr. Skarritt, supported by Mr. VanderVeen to adopt the following resolution
approving the revised general rules and regulations:
WHEREAS the Oakland County Parks and Recreation Commission was
established by the Oakland County Board of Supervisors in 1966 under P.A. 261; and
WHEREAS P.A. 261 includes a provision to allow county parks commissions to
make rules for the protection, regulation and control of all its facilities and areas with the
approval of the Oakland County Board of Commissioners; and
WHEREAS the Oakland County Parks and Recreation Commission has
established rules and regulations for this protection, regulation and control; and
WHEREAS revisions for clarification purposes are requested, which have been
reviewed and approved by Oakland County Corporation Counsel; and
WHEREAS the Oakland County Parks and Recreation Commission approved
these revisions at their regular meeting on February 5, 2003.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission adopts this resolution for forwarding and approval by the Oakland
County Board of Commissioners.
AYES: Crawford, Gregory, Korzon, Lewis, McCulloch, Obrecht, Richards, Skarritt, VanderVeen, Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
BIDS:
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(Commission Meeting, April 2, 2003)
Moved by Mr. McCulloch, supported by Mr. Korzon to approve the following bids as
reviewed and recommended by staff and Purchasing:
Split the bid for the turf chemicals for Lyon Oaks and award the purchase of the 40 cases
of Chipco Fungicide, 5 cases of Systec Fungicide, and 9 cases of Pro Grass Herbicide to
Pro Source in the amount of $25,505.00; 5 gallons of Nu Film Sticker to the low bidder,
Lesco, in the amount of $65.00; and the 25 cases of Aliette Signature Fungicide, 2 6 lb.
cases of Heritage Fungicide, and 55 gallons of Tri Core Surfactant to Turfgrass in the
amount of $15,051.78. Total expenditure for this purchase is $40,621.78.
Printing for eight brochures and two direct -mail post cards totaling 160,000 pieces to the
low bidder, Dearborn Lithograph, in the amount of $16,214.00.
Contract for the construction and grading of the day use gravel road, two gravel parking
lots, two recreational fields, and the required storm drainage at Lyon Oaks to the low
bidder, Degenhardt & Sons, Inc., for the base bid amount of $298,882.00 minus alternate
#2 of $62,000.00, for a total contract amount of $236,882.00, plus a five percent
contingency of $11,845.00, for a total budgeted amount of $248,727.00.
Purchase of 450 concrete bumper blocks with pins for Addison Oaks to the low bidder,
American Vault & Concrete Product, in the amount of $26.00 each, for a total purchase
price of $11,925.00.
One IS5000Z riding mower for Addison Oaks to the low bidder, Rochester Lawn
Equipment, in the amount of $11,199.00.
Purchase of 11 portable grills for Independence Oaks and Addison Oaks to Belson
Manufacturing in the amount of $7,278.32.
Purchase of 90 picnic tables for Addison Oaks and Independence Oaks to the low bidder,
Jamestown Products, in the amount of $12,746.00.
Fourth of July fireworks displays for Addison Oaks and Groveland Oaks to Colonial
Fireworks in the amount of $7,000.00 per display, for a total expenditure of $14,000.00.
AYES: Crawford, Gregory, Korzon, Lewis, McCulloch, Obrecht, Richards, Skarritt, VanderVeen, Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. McCulloch, supported by Mr. Richards to award the contract for the minor
grading adjustments and paving of approximately 1,400 linear feet of the new campground
entrance road and staging area, curbing of a portion of the contact station entrance island,
and topsoil restoration at Addison Oaks to the low bidder, Asphalt Specialist, Inc., in the
amount of $55,600.00, plus a ten percent contingency of $$5,560.00, for a total budgeted
amount of $61,160.00.
AYES: Crawford, Gregory, Korzon, Lewis, McCulloch, Obrecht, Richards, Skarritt, VanderVeen, Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
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(Commission Meeting, April 2, 2003)
Moved by Mr. McCulloch, supported by Mr. Gregory to approve the transfer of $31,433.40
from the 2003 Capital Improvement Projects Contingency to the Lyon Oaks Road and
Parking Expansion Project and the Recreational Fields Development Project,
AYES: Crawford, Gregory, Korzon, Lewis, McCulloch, Obrecht, Richards, Skarritt, VanderVeen, Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
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On behalf of the Parks Commission, Recreation Supervisor Jim Dunleavy presented an award to mountain
bike rider/volunteer Paul Bailey in recognition of and appreciation for his volunteer efforts in improving the
mountain bike trails at Addison Oaks.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's Report filed in the agenda, the following was noted:
---Executive Officer Richard reminded Commissioners of the recognition luncheon scheduled for 12:30 p.m.
on Friday, April 11, at White Lake Oaks. Along with recognition of employees' service, those
Commissioners who recently left the board will be recognized for their years of service to the Commission.
OLD BUSINESS:
---Executive Officer Richard reported on the status of the Trails Network Coordinator position, noting
applications are currently being accepted, with a closing review date of April 4.
---In response to a question on the status of the marketing plan, Commissioner McCulloch noted that staff
had met with him to review and discuss the plan.
ADJOURNMENT:
Moved by Mr. McCulloch, supported by Mr. VanderVeen to adjourn the meeting.
AYES: Crawford, Gregory, Korzon, Lewis, McCulloch, Obrecht, Richards, Skarritt, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
The meeting was adjourned at 10:05 a.m.
The next Commission meeting will be 9:00 a.m. on Wednesday, May 7, 2003.
Fred Korzon, Secr ry
�� J. V
Karen S. Kohn CPS/CAP, Recording Secretary
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