HomeMy WebLinkAboutMinutes - 2003.02.05 - 39118OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
February 5, 2003
Chairman Pecky Lewis called the meeting to order at 9:19 a.m. in the banquet room of the White Lake Oaks
clubhouse.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Secretary Fred Korzon, Hugh D. Crawford, John P. McCulloch, John
Richards, J. David VanderVeen
COMMISSION MEMBERS ABSENT:
Vice Chairman Richard Skarritt, Vincent Gregory, Lawrence Obrecht
ALSO PRESENT:
Parks and Recreation
Oakland County Purchasing
Oakland County Corporation Counsel
Oak Management, Inc.
PUBLIC COMMENTS:
Ralph Richard, Executive Officer
Dan Stencil, Administrator — Parks Operations
Jon J. Kipke, Assistant Administrator
Joseph Figa, Chief of Design and Development
Janet Pung, Public Communications Officer
Mike Thibodeau, Chief of Golf
Sue Wells, Chief of Recreation
Sheila Cox, Accountant IV
Mike Donnellon, Architectural Engineer I
Desiree Stanfield, Public Communications Assistant
Kim Soncrainte, Public Communications Assistant
Mike Kreza, Buyer
Joan Daniels, Buyer
John Ross, Assistant Corporation Counsel
Dan Shaw, Regional Manager
There were neither questions nor comments made by the public. Chairman Lewis requested a moment of
silence in respect for Commissioner Richard Vogt, who passed away January 22.
AWARD PRESENTATION:
Executive Officer Richard presented the Commission with a plaque awarded at the 2003 Michigan
Recreation and Park Association Annual Conference in recognition of Outstanding Parks and Recreation
Master Planning for the Parks' recently completed Orion Oaks master plan.
COMBINED STATEMENT OF OPERATIONS:
The Combined Statement of Operations for the month ending December 31, 2002 was accepted as filed.
APPROVAL OF MINUTES:
Moved by Mr. Crawford, supported by Mr. Richards to approve the minutes of the meeting
of January 15, 2003, as written.
AYES: Korzon, Crawford, Lewis, McCulloch, Richards, VanderVeen (6)
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(Commission Meeting, February 5, 2003)
NAYS: (0)
Motion carried on a voice vote.
PAYMENTS:
Moved by Mr. McCulloch, supported by Mr. Crawford to approve the payment of the
Interdepartmental Journal Voucher Register for July, August, and September, 2002 (FQ
4, FY 2002) and October, November, and December, 2002 (FQ 1, FY 2003); the Oak
Management, Inc. Credit for Services Rendered Register for July, August, and September,
2002 (FQ 4, FY 2002) and October, November, and December, 2002 (FQ 1, FY 2003); the
Operating Transfers for July, August, and September, 2002 (FQ 4, FY 2002); and the
Payment Register, including the Voucher Report Period for October, November, and
December, 2002 (FM 01, 02, and 03, FY 2003) and the CIP Voucher Report Period for
October, November, and December, 2002 (FM 01, 02, and 03, FY 2003).
AYES: Korzon, Crawford, Lewis, McCulloch, Richards, VanderVeen (6)
NAYS: (0)
Motion carried on a voice vote.
MINI GRANT:
Moved by Mr. McCulloch, supported by Mr. VanderVeen to adopt the following resolution
in support of the Parks Commission submitting an application for a mini grant for the 2003
On Stage through the Oakland County Cultural Council and Michigan Council for Arts and
Cultural Affairs:
WHEREAS, the Oakland County Parks and Recreation Commission has reviewed
the "2003 On Stage" Mini -Grant application offered through the Oakland County Cultural
Council and Michigan Council for Arts and Cultural Affairs; and
WHEREAS, the "2003 On Stage" was developed in response to the need for an
affordable and educational program based on input from community organizations, parks
and recreation department directors, and Oakland County Parks and Recreation
Commission and staff members; and
WHEREAS, the "2003 On Stage" meets the Oakland County Parks and
Recreation Commission's goals and objectives of innovative outdoor recreation programs
and cultural experiences; and
WHEREAS, the goals and objectives will assist the Oakland County Parks and
Recreation Commission in determining future specialized recreation programs, in providing
these programs to communities and organizations where these resources are otherwise
unavailable and to increase exposure and appreciation for arts and culture.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission accepts the "2003 On Stage" Mini -Grant application request for
submittal to the Oakland County Cultural Council and Michigan Council for Arts and
Cultural Affairs.
AYES: Korzon, Crawford, Lewis, McCulloch, Richards, VanderVeen (6)
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(Commission Meeting, February 5, 2003)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. McCulloch, supported by Mr. Richards to approve the purchase of 96 cases
of Daconil Ultrex Fungicide for the golf courses for the 2003 season to the low bidder,
Turfgrass, in the amount of $16,320.00.
AYES: Korzon, Crawford, Lewis, McCulloch, Richards, VanderVeen (6)
NAYS: (0)
Motion carried on a voice vote.
RULES AND REGULATIONS:
Moved by Mr. Korzon, supported by Mr. Crawford to approve the revised Parks Rules and
Regulations, as reviewed and approved by Corporation Counsel, to be forwarded for
approval by the Oakland County Board of Commissioners.
AYES: Korzon, Crawford, Lewis, McCulloch, Richards, VanderVeen (6)
NAYS: (0)
Motion carried on a voice vote.
Commission requested staff ensure that Farmington Hills is noted on the map that shows the location of
the parks, and suggested the phrase "fair market value" be used rather than "assessed value" in messages
regarding the millage.
BYLAWS:
Staff recommended the Commission's bylaws be revised by changing each reference of "Manager" to
"Executive Officer." Corporation Counsel also reviewed the Bylaws, with no further recommendations for
changes.
Moved by Mr. Crawford, supported by Mr. Richards to approve the revised Bylaws for the
Oakland County Parks and Recreation Commission as recommended and reviewed by
staff and Oakland County Corporation Counsel.
AYES: Korzon, Crawford, Lewis, McCulloch, Richards, VanderVeen (6)
NAYS: (0)
Motion carried on a voice vote.
MARKETING PLAN:
Public Communications Officer Jan Pung provided copies of the Parks' Group Sales Marketing Plan for
Commission review and discussion.
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Commissioner McCulloch requested that benchmark numbers be incorporated into the goals, along with
how we plan to accomplish those goals.
Staff will also meet with Ken Rogers for additional information on what is being done through Automation
Alley.
Other ideas also discussed included offering one free admission with the purchase of two and offereing
discount coupons for camping to patrons of the waterparks.
The revised plan will be brought back to the Commission.
DEPARTMENT RE -ORGANIZATION:
Staff presented the Commission with the organization charts of the department, one for the current staffing
and one reflecting the changes after the impending retirements.
WHITE LAKE OAKS:
Staff presented information from our consultants on different options for capital improvements to the White
Lake Oaks clubhouse, including renovating the facility; building a new, smaller facility similar to what is
being constructed at Red Oaks; and building a new clubhouse on a different site with a full service bar and
banquet facility that will accommodate up to 275 people.
Oak Management will be hiring another consultant to consider other options. Staff will bring back additional
information, including cost benefit analysis and recommendations, this fall. Current plans call for bidding
out the work in the spring of 2004, with a target completion date in 2005.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's Report filed in the agenda, the following was noted:
---Executive Officer Richard reported the Trails Coordinator position has been approved by all the
committees; the full Board of Commissioners is expected to approve the position at their February 13
meeting.
---A revised copy of the Commission's master calendar was distributed. Mr. Richard noted the only change
was the date for the Recognition Luncheon, which has been changed to Friday, April 11.
---In response to the mailing information included for our direct mail marketing, Commissioner VanderVeen
recommended staff contact the county's Mail Center to see if their new equipment can provide comparable
mailing costs to that of our current service.
The meeting was adjourned at 10:38 a.m. to a tour of the White Lake Oaks clubhouse facility.
The next Commission meeting will be 9:00 a.m. on Wednesday, March 5, 2003.
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Fred Korzon, Secrets
Karen S. Kohn CPS/CAP, Recording Secretary
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