HomeMy WebLinkAboutMinutes - 2003.07.23 - 39121OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
AND BUDGET WORK SESSION
July 23, 2003
Chairman Pecky Lewis called the meeting to order at 9:00 a.m. in the commission room of the
administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky Lewis, Jr., Vice Chairman Richard Skarritt, Secretary Fred Korzon, Hugh D.
Crawford, Vincent Gregory, Lawrence A. Obrecht, John Richards, Suzette Vogt
COMMISSION MEMBERS ABSENT:
John P. McCulloch, J. David VanderVeen
ALSO PRESENT:
Parks and Recreation
Oakland County Purchasing
O.C. Corporation Counsel
Oakland Co. Commissioner
PUBLIC COMMENTS:
Ralph Richard, Executive Officer
Frank Trionfi, Administrator —Administration
Daniel Stencil, Administrator — Park Operations
Joseph Figa, Chief of Design and Development
Janet Pung, Public Communications Officer
Mike Thibodeau, Chief of Golf Courses
Sue Wells, Chief of Recreation
Clyde Herb, Chief of Parks
Sheila Cox, Accountant IV
Mike Donnellon, Architectural Engineer I
Jon Noyes, Landscape Architect
Joan Daniels, Buyer
John Ross, Assistant Counsel
Charles Palmer
There were neither questions nor comments made by the public.
APPROVAL OF MINUTES:
Moved by Mr. Skarrit, supported by Mr. Richard to approve the minutes of the meeting of
June 4, 2003, as written.
AYES: Crawford, Gregory, Korzon, Lewis, Obrecht, Richards, Skarritt, (7)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF PAYMENTS:
Moved by Mr. Korzon, supported by Mr. Gregory to approve the payment of the Payment
Summary, which includes Internal Service Funds Payment Register for May (FM 8, FY
2003) and June, (FM 9, FY 2003); Internal Service Funds Journal Voucher Register for
April, May and June, 2003; Oak Management, Inc. Credit for Services Rendered Register
for April, May and June, 2003; Operating Transfers for April, May and June (FM 07, 08
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(Commission Meeting, July 23, 2003)
and 09, FY2003; and the Payment Register including Payment Register Voucher Report
for May, 2003 (FM 08) and C.I.P. Voucher Report for May 2003 (FM 08).
YES: Crawford, Gregory, Korzon, Lewis, Obrecht, Richards, Skarritt, (7)
NAYS: (0)
Motion carried on a voice vote.
COMBINED STATEMENT OF OPERATIONS:
Moved by Mr. Obrecht, supported by Mr. Richards to accept the combined statement of
operations for the month ending 5/31/03 (FM 8, FY 2003).
AYES: Crawford, Gregory, Korzon, Lewis, Obrecht, Richards, Skarritt, (7)
NAYES: (0)
Motion carried on a voice vote.
2003 OPERATING BUDGET AMENDMENT:
Moved by Mr. Richards, supported by Mr. Gregory to amend the 2003 Operating
Budget by transferring $15,000 from the Operating Budget Contingency to
Addison Oaks, as follows: $8,500 to Overtime; $2,500.00 to Part-time Salaries;
$2,000 to Small Tools; and $2,000 to Grounds Maintenance.
AYES: Crawford, Gregory, Korzon, Lewis, Obrecht, Richards, Skarritt, (7)
NAYS: (0)
Motion carried on a voice vote.
BOARDWALK PIER INSTALLATION — LYON OAKS:
Moved by Mr. Korzon, supported by Mr. Crawford to award the contract for the
installation of 20 helical piers at Lyon Oaks to Anchor Tech, Inc. in the amount of
$5,900, plus a ten percent contingency of $590, for a total budget amount of
$6,490.
AYES: Crawford, Gregory, Korzon, Lewis, Obrecht, Richards, Skarritt, (7)
NAYS: (0)
Motion carried on a voice vote.
SPRINGFIELD OAKS ELLIS BARN RELOCATION CONSULTANT CONTRACT:
This was an informational item only. Staff was instructed to continue to investigate procedures
and negotiate fees.
LAND ACQUISITIION:
An update was given on the status of the 18-acre parcel adjoining Lyon Oaks. Staff was asked to
work up comparables and report back at the August Commission Meeting.
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(Commission Meeting, July 23, 2003)
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's Report filed in the agenda, the following was noted:
---The donation from Carl's Golfland for the Warren Orlick Memorial Golf Outing was corrected to
$3,000.
---The Community Connection Program has been discontinued. Oakland County Parks and
Recreation staff will be continuing efforts toward doing our own program.
---A copy of a memo clarifying the lifetime park passes was distributed for review.
Moved by Mr. Crawford, supported by Mrs. Vogt to adopt the new lifetime pass policy as
reflected in the June 18, 2003 memo from Ralph Richard.
AYES: Crawford, Gregory, Korzon, Lewis, Obrecht, Richards, Skarritt, (7)
NAYS: (0)
Motion carried on a voice vote.
The meeting was adjourned to the Budget Work Session at 9:55 a.m.
BUDGET WORK SESSION:
The proposed revenue budget for Fiscal Year 2004 is $21,784,987 up 3.6% over the proposed
budget for Fiscal Year 2003. Of this amount, $9,084,987 comes from fees and charges and
interest on investments. The remaining balance of $12,700.000 will come from the millage.
The proposed operating budget for Fiscal Year 2004 is $20,545,714, an increase of 9.7% over
the 2003 proposed budget. The higher increase is due to higher depreciation costs. In addition,
$513,730 has been included in the Administration Operating Budget for indirect cost charges. In
addition, $130,007 has been included for interest payments on the building authority bond and
the re -opening of Red Oaks Golf Course. A 2.0% salary increase has been included for full-time
employees' salaries; the part-time eligible employees' salaries are frozen for 2004.
Our Fiscal Year 2003 adjusted operating budget is 7.3% or $1,281,052 more than originally
budgeted due to depreciation costs. Our Fiscal Year 2003 revenue budget is 2.5% or $525,334
less than originally budgeted.
Operating Equipment requests for Fiscal Year 2004 total $506,247. Of this amount, $251,747 will
be spent on replacement equipment.
Estimated new funds for Capital Development for Fiscal Year 2004 are $4,783,626, of which
$450,000 is earmarked for payment to the Oakland County Building Authority. The balance of
$4,333,626 is available to fund additional capital projects.
FEES AND CHARGES:
The fees and charges as recommended by staff with the following changes:
At the parks, regular motor vehicle day use fees will be increased from $8 to $10, special
fireworks fee after 5 p.m. from $5 to $7 for Groveland Oaks and Addison Oaks, annual vehicle
permit resident discount from $25 to $28 and senior citizen from $20 to $23. Bus/Van fees from
regular minimum of $8 to $10, resident discount minimum from $5 to $8, senior citizen from $10
to $12. The cabin fees for 6-person cabin will be increased from $70 per night to $80. Modern
sites regular fee will be increased from $26 to $28 per family per day and resident discount from
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(Commission Meeting, July 23, 2003)
$22 to $24 per family per day. Semi -modern sites, reserved sites and cross-country ski rental
were eliminated from Addison Oaks. Addison Oaks and Groveland Oaks sanitary dump station
will charge non -campers $10 per unit. Independence Oaks' Pine Grove Shelter rental will be
increased from $275 to $300. At Independence Oaks, youth group camping regular fee will be
increased from $4 to $6 per person and resident discount from $3 to $4. Waterford Oaks Lookout
Lodge will be increased from $200/4 hours to $250/4 hours and from $250/4 hours for
Friday/Saturday to $300/4 hours. The Springfield Oaks Activity Building will be increased from
$600 to $1000 per day to rent the entire building.
At Red Oaks Golf Course, weekday regular and resident discount greens fees will be increased
by $2, Youth fees to $8 for 9 holes and $6 for 2"d 9 holes, seniors regular to $11 for 9 holes and 9
for 2"d 9, senior resident discount to $8 for 9 holes and $6 for 2d 9. Weekend or Holiday rates for
regular will be $16 for 9 holes and $12 for 2"d 9; resident discount will be $13 for 9 holes and $9
for 2nd 9. Twilight rate will be $8.50 for 9 holes. Power carts will be $7 for 9 holes and $5 for 2nd 9
seniors $6 for 9 holes $4 for 2"d 9 holes with $1 key deposit. Clubhouse weekday rental will be
$300 for 4 hours and $50 for each additional hour; Friday/Saturday rental fee will be $350 for 4
hours and $50 for each additional hour.
At Lyon Oaks Golf Course, purchase of 10 tokens will be $25 and rental of the day use park
shelter will be $250 with Oak management catering.
2004 CIP PROJECTS:
The proposed 2004 capital improvement projects are budgeted at $14,951,437 with estimated
new funds of $5,529,017. This includes $2,629,888 for future acquisitions and improvements.
2003 OPERATIONS:
Staff has been asked to complete a 5-year projection to identify any major maintenance cost
(over $5,000).
Staff will be continuing the "Appreciation Days" with free entrance to the parks and the "NO
MOW'/NATURAL AREAS" that now encompass 150 acres throughout the park system.
The new Trails Coordinator will be working with local organizations and citizens to coordinate a
trails system throughout Oakland County, eventually joining Lapeer County and St Clair County.
Staff is working on developing new events for fall.
A "no smoking" building policy has been implemented at Lyon Oaks, Glen Oaks and the Wave
Pools without a hitch. Smoking areas have been established for these locations and patron
complaints have been minimal.
Staff will be providing more information on the hunting policy at Independence Oaks at the next
commission meeting. The DNR has suggested we continue a hunting policy to control the deer
population.
Parks Commissioner Larry Obrecht submitted a letter of resignation to Chairman Pecky Lewis.
His letter was accepted with regrets and well wishes.
The meeting adjourned at 12:35 p.m.
Next meeting will be 9 a.m. on Wednesday, August 6, 003.
Fred Korzon, Com"rx5ission Secretary inda S. Baker, Secretary
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