HomeMy WebLinkAboutMinutes - 2003.06.04 - 39123OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
June 4, 2003
Chairman Pecky Lewis called the meeting to order at 9:12 a.m. in the small meeting room of the Addison
Oaks Conference Center.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary Fred Korzon, Hugh D. Crawford,
Vincent Gregory, John P. McCulloch, Lawrence Obrecht, John Richards, J. David VanderVeen, Suzette
Vogt
ALSO PRESENT:
Parks and Recreation Ralph Richard, Executive Officer
Dan Stencil, Administrator — Parks Operations
Frank Trionfi, Administrator - Administration
Joseph Figa, Chief of Design and Development
Janet Pung, Public Communications Officer
Mike Thibodeau, Chief of Golf
Clyde Herb, Park Supervisor
Sue Wells, Chief of Recreation
Sheila Cox, Accountant IV
Marge Gatliff, Trail Network Coordinator
Jon Noyes, Landscape Architect
OCSD-Parks Division Joe Boring, Deputy
Bill Storm, Deputy
Oak Management Dan Shaw, General Manager, Operations
PUBLIC COMMENTS:
There were neither questions nor comments made by the public.
Dan Shaw, General Manager of Operations for Oak Management, welcomed the commissioners to Addison
Oaks and noted some of the recent improvements made, along with current operations at the facility.
STAFF INTRODUCTIONS:
Chief of Design and Development Joe Figa introduced two new staff members:
- Marge Gatliff, Trail Network Coordinator
- Jon Noyes, Landscape Architect replacing Zayn Gregory
APPROVAL OF MINUTES:
Moved by Mr. Crawford, supported by Mr. Richards to approve the minutes of the meeting
of May 7, 2003, as written.
AYES: Crawford, Gregory, Korzon, Lewis, McCulloch, Obrecht, Richards, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF PAYMENTS:
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(Commission Meeting, June 4, 2003)
Moved by Mr. McCulloch, supported by Mr. Obrecht to approve the Payment Approval
Summary, including:
- Internal Service Funds Payment Register for December, 2002, through April, 2003 (FM
03, FY 2003 through FM 07, FY 2003)
- Internal Service Funds Journal Voucher Register for January, February and March (FM
04, 05, & 06, FY 2003)
- Oak Management, Inc., Credit for Services Rendered Register for January, February
and March (FM 04, 05, & 06, FY 2003)
- Operating Transfers for January, February, and March (FM 04, 05, & 06, FY 2003)
- Payment Register, including Voucher Report for February, March, and April (FM 05,
06 & 07, FY 2003) and CIP Voucher Report for February, March, and April (FM 05, 06
& 07, FY 2003)
AYES: Crawford, Gregory, Korzon, Lewis, McCulloch, Obrecht, Richards, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
COMBINED STATEMENT OF OPERATIONS:
Moved by Mr. McCulloch, supported by Mr. VanderVeen to receive and file the Combined
Statement of Operations for month ending April 30, 2003.
AYES: Crawford, Gregory, Korzon, Lewis, McCulloch, Obrecht, Richards, Skarritt, VanderVeen, Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
CAPITAL IMPROVEMENT PROJECTS BUDGET UPDATE:
The Capital Improvement Projects Budget Update as of March 31, 2003 was accepted as filed.
AWARD PRESENTATION:
Administrator — Park Operations Dan Stencil noted that Oakland County Sheriff Michael Bouchard recently
recognized staff and volunteers for great performance and service to Oakland County, including:
Parks Deputy Bill Storm, who received the Sheriff's Distinguished Service Award for his dedication and
outstanding work ethic.
Chief of Parks Clyde Herb as 2002 Reserve Deputy of the Year and Meritorious Service for an incident in
which he was involved in 2001.
PROCLAMATION:
Moved by Mr. Crawford, supported by Mr. VanderVeen to adopt the following procalation
in support of National Aquatics Week:
WHEREAS, individuals and organized forms of recreation and the creative use
of free time are vital to the happy lives of all our citizens: and education, athletic and
recreation programs throughout Oakland County, Michigan, encompass a multitude of
activities that can result in personal accomplishment, self-satisfaction and family unity
for all citizens, regardless of their background, ability level or age; and
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WHEREAS, citizens of Oakland County should recognize the vital role that
swimming and aquatic -related activities relate to good physical and mental health and
enhance the quality of life for all people; and
WHEREAS, the Oakland County Parks and Recreation Commission provides
two guarded waterparks and three public beaches for aquatic recreation; and
WHEREAS, the Oakland County Parks and Recreation Commission is
extremely proud of the swimming facilities and aquatic programs of this community and
their contributions to providing to all ages a healthy place to recreate, a place to learn
and grow, to swim, build self-esteem, confidence and sense of self-worth which
contributes to the quality of life in our community.
NOW THEREFORE, I Pecky D. Lewis, Jr., as Chairman of the Oakland County
Parks and Recreation Commission, do hereby declare the week of July 13-19, 2003 as:
NATIONAL AQUATICS WEEK
And do urge all those in Oakland County to support and promote this
observance.
AYES: Crawford, Gregory, Korzon, Lewis, McCulloch, Obrecht, Richards, Skarritt, VanderVeen, Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
2002 AUDIT:
The 2002 audit from PriceWaterhouseCoopers reflects an unfavorable variance in revenues of $407,557;
however, it also reflects a favorable variance in expenses of $820,664. This resulted in an additional
$413,207 for capital projects, $888,338 more than the revised budget estimate figures used in the Fiscal
Year 2003 Capital Budget; the $888,338 will be incorporated into the FY2004 Capital Budget.
The audit report reflects the designation change in fund types from a Special Revenue Fund to an
Enterprise Fund in accordance with the Governmental Accounting Standards Board provisions. This has
resulted in two additional reporting requirements: the Management's Discussion and Analysis, and the
Combining Statements of Cash Flow — Enterprise Funds.
As indicated on page 19 of the audit report, one of our cost centers shows an excess of expenditures over
budget; however, the total expenditures for operations are under the total budget. Therefore, in compliance
with the Michigan Uniform Local Budgeting Act and the Commission Bylaws, staff recommends the
Commission amend the FY2002 operating budget to $16,517,236, with the individual amounts for each
budget center to be the same as those shown in the "Actual" column of page 19 of the report.
Moved by Mr. McCulloch, supported by Mr. Richards to receive and file the 2002 audit
report from PriceWaterhouseCoopers. Also, in compliance with the Michigan Uniform Local
Budgeting Act and the Commission Bylaws, amend the FY2002 Operating Budget to
$16,517,236, with the individual amounts for each budget center to be the same as those
shown in the "Actual" column of page 19 of the report.
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AYES: Crawford, Gregory, Korzon, Lewis, McCulloch, Obrecht, Richards, Skarritt, VanderVeen, Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
AGRICULTURAL LEASE:
Moved by Mr. Obrecht, supported by Mr. Gregory to approve a one-year agricultural lease
with Pat Bell to farm 109 acres of Addison Oaks.
AYES: Crawford, Gregory, Korzon, Lewis, McCulloch, Obrecht, Richards, Skarritt, VanderVeen, Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
Commissioners directed staff to investigate the possibility of 4-H being a possible future lessor on this
acreage.
USDA PARK LEASE PROPOSAL:
Staff has recently with the United States Department of Agriculture Emergency Planning and Response
Division regarding the USDA's interest in establishing a field office in northern Oakland County to address
the Emerald Ash Borer infestation in Southeast Michigan.
Addison Oaks is one of three sites they are considering for selection. An office trailer would be placed in
the north parking lot of the Conference Center, with approximately 60 cars using the lot during the
weekdays.
Staff requested Commission approval to proceed with negotiation of a lease with the USDA, should the site
at Addison Oaks be selected.
Moved by Mr. VanderVeen, supported by Mrs. Vogt to authorize staff to proceed with
negotiations for a short-term lease with the United States Department of Agriculture
Emergency Planning and Response Division, if Addison Oaks County Park is selected as
a logisitically feasible site.
AYES: Crawford, Gregory, Korzon, Lewis, McCulloch, Obrecht, Richards, Skarritt, VanderVeen, Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
2003 INTEGRATED MARKETING PLAN:
Public Communications Officer Jan Pung presented the 2003 Integrated Marketing Plan, providing an
overall picture of marketing efforts, which will allow for evaluating target markets and cost, plus provide a
means of measuring results. The plan represents major marketing activities for several areas, including
camping, golf, waterparks, and group sales.
EXECUTIVE OFFICER'S REPORT:
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In addition to the Executive Officer's Report filed in the agenda, the following was noted:
---Executive Officer Richard noted that 4-H has been meeting with staff in developing the lease for the
Springfield Oaks Activities Center and its grounds.
---Chief of Design and Development briefly reviewed the status of the Ellis Barn project, noting the bids
have been withdrawn while staff resolves issues on the barn and additional state and federal requirements
through the grant.
---Staff has worked out all the issues with DeMattia on the contract for the Lyon Oaks Clubhouse, along with
a settlement. Total costs on the project are in line with the budget; staff will provide a breakdown on costs.
The meeting was adjourned at 10:25 a.m.
The next Commission meeting will be 9:00 a.m. on Wednesday, July 23, 2003, and will include the budget
review session.
Fred Korzon, Secretary
o � J , ) CPs16AP
t4Karen S. Kohn CPS/CAP, Recording Secretary
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