HomeMy WebLinkAboutMinutes - 2003.05.07 - 39126OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
May 7, 2003
Chairman Pecky Lewis called the meeting to order at 9:06 a.m. in the commission room of the Parks and
Recreation Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary Fred Korzon, Hugh D. Crawford,
Vincent Gregory, Lawrence Obrecht, John Richards, J. David VanderVeen, Suzette Vogt
COMMISSION MEMBERS ABSENT:
John P. McCulloch
ALSO PRESENT:
Parks and Recreation
Oakland County Purchasing
Oakland County Corporation Counsel
4-H Fair Association Board
PUBLIC COMMENTS:
Ralph Richard, Executive Officer
Dan Stencil, Administrator — Parks Operations
Frank Trionfi, Administrator - Administration
Joseph Figa, Chief of Design and Development
Janet Pung, Public Communications Officer
Mike Thibodeau, Chief of Golf
Clyde Herb, Park Supervisor
Sue Wells, Chief of Recreation
Sheila Cox, Accountant IV
Joan Daniels, Buyer
John Ross, Assistant Corporation Counsel
LC Scramlin, President
Ray Cummings
Dave Ax
Art Noren
Dave Coleman
There were neither questions nor comments made by the public.
APPROVAL OF MINUTES:
Moved by Mr. Crawford, supported by Mr. Richards to approve the minutes of the meeting
of April 2, 2003, as written.
AYES: Crawford, Korzon, Lewis, Obrecht, Richards, Skarritt, Vogt (7)
NAYS: (0)
Motion carried on a voice vote.
AWARD PRESENTATION:
Executive Officer Richard announced that the Parks Commission won a second place award for Splash
Town, the addition to the Red Oaks Waterpark, from the National Association of Park and Recreation
Officials.
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(Commission Meeting, May 7, 2003)
SPRINGFIELD OAKS ACTIVITIES CENTER UPDATE:
As a follow up to the presentation at the April 2 meeting, 4-H Fair President LC Scramlin answered
questions relating to the fair board's budget, marketing, and master plan. Commissioner VanderVeen also
shared an opinion from Corporation Counsel on the proceeds from the sale of the county property on Perry
Street.
GRANT APPLICATION RESOLUTION:
Moved by Mr. Obrecht, supported by Mr. Richards to adopt the following resolution to
submit a grant application to the William and Myrtle Hess Charitable Trust for a $10,000
grant to assist with the development of the organizational youth group camping area at
Independence Oaks:
WHEREAS, the Oakland County Parks and Recreation Commission has reviewed
the "Independence Oaks Tents and Platform Project" grant application through the
Williams and Myrtle Hess Charitable Trust; and
WHEREAS, the "Independence Oaks Tents and Platform Project" was developed
in response to the need for an overnight camping facility for our new Youth Organization
Camping Site and programs with input from community youth organizations, Oakland
County Parks and Recreation Commission and staff members; and
WHEREAS, the "Independence Oaks Tents and Platform Project" meets the
Oakland County Parks and Recreation Commission's goals and objectives of preserving
open space and providing recreational, leisure and learning experiences; and
WHEREAS, the goals and objectives will assist the Oakland County Parks and
Recreation Commission in determining future specialized recreation and educational
programs and facilities, in making these programs and facilities available to communities
and organizations where these resources are otherwise unavailable and to increase
exposure and appreciation for our natural environment.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission accepts the "Independence Oaks Tents and Platform Project"
grant application request for submittal to the William and Myrtle Hess Charitable Trust.
AYES: Crawford, Gregory, Korzon, Lewis, Obrecht, Richards, Skarritt, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
F079M
Moved by Mr. Korzon, supported by Mr. Obrecht to approve the following bids as reviewed
and recommended by staff and Purchasing:
Award the contract for the installation of 17,050 sq. ft. of new asphalt cart paths and the
recapping of 3,200 sq. ft. of existing cart paths at Springfield Oaks and White Lake Oaks
to the low bidder, Asphalt Specialist, in the amount of $18,800.00 for Springfield Oaks and
$15,500.00 for White Lake Oaks, for a total contract amount of $34,300.00. Also approved
was a ten percent contingency of $3,430, for a total budgeted amount of $37,730.00.
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(Commission Meeting, May 7, 2003)
Award the contract for the installation of approximately 1,064 linear feet of 6" water main,
425 linear feet of 1'/z" water main, 7 back flow preventers, and two fire hydrants at
Springfield Oaks to the low bidder, Greenan Excavating, in the amount of $61,200.00, plus
a ten percent contingency of $6,120.00, for a total budgeted amount of $67,320.00.
Award the contract for the emergency repairs of the filling pipe at the Mammoth Raft Ride
at the Waterford Oaks Waterpark to Camp Services in the amount of $3,495.00.
AYES: Crawford, Gregory, Korzon, Lewis, Obrecht, Richards, Skarritt, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Korzon, supported by Mr. Obrecht to award a contract for the removal of
200,000 gallons of sludge from the storage lagoon at Addison Oaks to the second low
bidder, Infrastructure Alternatives, in the amount of $24,000 plus 11.5 cents for each gallon
of overage.
AYES: Crawford, Gregory, Korzon, Lewis, Obrecht, Richards, Skarritt, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
SEASONAL EMPLOYEE ORIENTATION POWERPOINT PRESENTATION:
Public Communications Officer Jan Pung provided an overview of the PowerPoint presentation prepared
for seasonal employees, including topics on work policies and responsibilities, security issues, customer
service, and an overview of the parks system.
EXECUTIVE SESSION:
Moved by Mr. VanderVeen, supported by Mr. Gregory to adjourn the meeting to an
executive session for the purpose of discussing a proposed property acquisition.
AYES: Crawford, Gregory, Korzon, Lewis, Obrecht, Richards, Skarritt, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
The meeting was adjourned to an executive session at 10:20 a.m.
The meeting was re -convened at 10:44 a.m.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's Report filed in the agenda, the following was noted:
---Executive Officer Richard noted that costs for the ice storm clean up are mounting. Staff plans to request
a budget amendment at the June meeting to transfer funds to cover those costs.
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(Commission Meeting, May 7, 2003)
---Ten years after being approved by Addison Township, Sprint has resurrected a request to lease property
at Addison Oaks for a cell phone tower. Staff is currently working with Corporation Counsel and Radio
Service to negotiate and lease.
After discussion, Commission suggested staff move forward cautiously on this proposal.
---Staff is waiting to hear from the Oakland County Board of Commissioners on approval of the June 25 date
for the parks tour. Staff will confirm with the Parks Commissioners when the decision is reached.
NEW BUSINESS:
---Commissioner Vogt thanked Mr. Richard for allowing the Yolkland County Easter Egg Hunt to be moved
to Waterford Oaks. She also praised Jim Dunleavy and the work he did to ensure a fun and successful
event.
---Staff noted that information on the West Nile Virus, along with insect repellent at cost, is being made
available to all park patrons upon request.
The meeting was adjourned at 11:07 a.m.
The next Commission meeting will be 9:00 a.m. on Wednesday, June 7, 2003.
Fred Korzon, Setary
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Karen S. Kohn CPS/CAP, Recording Secretary
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