HomeMy WebLinkAboutMinutes - 2003.11.05 - 39127OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
November 5, 2003
Chairman Pecky Lewis called the meeting to order at 9:05 a.m. in the commission room of the parks and
Recreation Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary Fred Korzon, Hugh D. Crawford,
Vincent Gregory, Charles Palmer, John Richards, J. David VanderVeen
COMMISSION MEMBERS ABSENT:
John P. McCulloch, Suzette Vogt
ALSO PRESENT:
Parks and Recreation
Oakland County Purchasing Division
Oakland County Corporation Counsel
Oakland County Executive's Office
Oakland County Management and Budget
Oakland County Fiscal Services
Oakland County 4-H Fair Association
Oakland University
PUBLIC COMMENTS:
Ralph Richard, Executive Officer
Dan Stencil, Administrator — Parks Operations
Frank Trionfi, Administrator - Administration
Joseph Figa, Chief of Design and Development
Jan Pung, Public Communications Officer
Sue Wells, Chief of Recreation
Mike Thibodeau, Chief of Golf
Clyde Herb, Chief of Parks
Sheila Cox, Accountant IV
Mike Donnellon, Architectural Engineer I
Jon Noyes, Architectural Engineer I
Mike Boyd, Recreation Specialist
Joan Daniels, Buyer
John Ross, Assistant Corporation Counsel
Doug Williams, Deputy County Executive
Robert Daddow, Assistant Deputy Co. Executive
Laurie VanPelt, Director
Tim Soave, Manager, Administration
Dave Coleman, President
LC Scramlin, General Manager
Michael Rossi
Terri Eudy
There were neither questions nor comments made by the public.
APPROVAL OF MINUTES:
Moved by Mr. Gregory, supported by Mr. Richards to approve the minutes of the meeting
of October 1, 2003, as written.
AYES: Crawford, Gregory, Korzon, Lewis, Palmer, Richards, Skarritt, VanderVeen, (8)
NAYS: (0)
Motion carried on a voice vote.
4-1
(Commission Meeting, November 5, 2003)
APPROVAL OF PAYMENTS:
Moved by Mr. Palmer, supported by Mr. VanderVeen to approve the Payment Approval
Summary, including:
- Internal Service Funds Payment Register for September, 2003 (FM 12 & 13, FY 2003)
- Internal Service Funds Journal Voucher Register for July, August & September (FM
10, 11, 12 & 13, FY 2003)
- Oak Management, Inc., Credit for Services Rendered Register for July, August &
September (FM 10, 11, 12 & 13, FY 2003)
- Payment Register, including Voucher Report for September (FM 12 & 13, FY 2003)
and CIP Voucher Report for September (FM 12 & 13, FY 2003)
AYES: Crawford, Gregory, Korzon, Lewis, Palmer, Richards, Skarritt, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
AWARD PRESENTATION:
Chief of Recreation Sue Wells introduced Michael Rossi and Terri Eudy from Oakland University and
reported on the collaborative partnership established in their providing us the free use of their swim facility
for our lifeguard training.
On behalf of the Parks Commission, Ms. Wells presented a plaque in appreciation of the Oakland University
campus staff's continued support of the Oakland County Parks lifeguard training program.
4-H FAIR ASSOC PROFESSIONAL SERVICES CONTRACT — SPRINGFIELD OAKS ACTIVITY CENTER:
Moved by Mr. Palmer, supported by Mr. Richards to approve the professional services
contract with the Oakland County 4-H Fair Association for the operation of the Springfield
Oaks Activity Center for the period of November 5, 2003 through November 4, 2004, with
two one-year renewal options.
AYES: Crawford, Gregory, Korzon, Lewis, Palmer, Richards, Skarritt, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
RM
As per the recommendation from Oakland County Purchasing and Parks staff, the following were approved:
Moved by Mr. Korzon, supported by Mr. VanderVeen to award the following bids and
contracts:
Emergency repairs of two septic lift stations at Addison Oaks Dump Station and
Conference Center, including replacing existing submersible pumps, discharge bases, rail
brackets, discharge pipe, brackets and necessary hardware; installing stainless steel rails;
replacing gate valves, and replacing check valves, to the Oakland County Drain
Commission in the amount of $21,462.00.
4-2
(Commission Meeting, November 5, 2003)
Installation of a 5" PVC casing well for campground D at Addison Oaks to Mike Lalone in
the amount of $8,420.00.
AYES: Crawford, Gregory, Korzon, Lewis, Palmer, Richards, Skarritt, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
Contract for analyzing, identifying, recommending and prioritizing the necessary repairs
to the Addison Oaks Conference Center exterior, including but not limited to the exterior
wall, chimneys, roof, trim, fagade, and deck to Design Resources for Architecture, LLC, in
an amount not to exceed $25,000.00.
ROLL CALL VOTE:
AYES: Gregory, Korzon, Lewis, Richards, Skarritt (5)
NAYS: Crawford, Palmer, VanderVeen (3)
Motion carried on a voice vote.
Chief of Design and Development Joe Figa noted that, if more detailed or involved structural problems on
the conference center are discovered, staff will come back to the Commission with further
recommendations.
INDIRECT COST ANALYSIS:
Staff will continue to meet with the consultants from Maximus along with staff from Management and Budget
to investigate ways to reduce the costs of both direct and indirect costs for the Parks.
Staff will report the results of the meetings for Commission review and questions.
Management and Budget staff will be invited back to the Commission once the report has been received
and reviewed.
ADDISON OAKS CAMPGROUND CONSTRUCTION:
Moved by Mr. Crawford, supported by Mr. Korzon to approve the contingency increase for
the Addison Oaks Campground Construction Project to WCI Contractors in the amount of
$1,842.95.
AYES: Crawford, Gregory, Korzon, Lewis, Palmer, Richards, Skarritt, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
ELLIS BARN UPDATE AND PROJECTED COSTS:
4-3
(Commission Meeting, November 5, 2003)
Chief of Design and Development Joe Figa updated the Commission on the status of the Ellis Barn
Relocation Project, including:
• The state is requiring a certified cost estimate based on construction cost to be used as a guide for the
bidding results. Because of the uniqueness of this project, our consultants recommended this estimate
be obtained from a company specializing in barn moving and construction. The project cannot proceed
without this estimate. Cost is anticipated to be $1,200.00.
• Engineered foundation construction drawings, which will include exterior ramps, at a cost of $6,500.00.
• Construction drawings for the cupolas, which were part of the original structure, but had been removed.
If the Commission decides to re-create the cupolas, anticipated cost for the drawings is $1,800.00.
Moved by Mr. Crawford, supported by Mr. Palmer to approve the expenditure of $9,500 for the Ellis Barn
Relocation Project for a certified cost estimate of the project, engineered foundation construction drawings,
and cupola construction drawings.
AYES: Crawford, Gregory, Korzon, Lewis, Palmer, Richards, Skarritt, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
Mr. Figa noted that he will report back to the Commission with the results of the certified cost estimate
before proceeding with the project.
PROPOSED 2004 WATERPARK RATES:
Moved by Mr. Skarritt, supported by Mr. VanderVeen to approve the 2004 waterpark
admission rates as recommended by staff, with the following exception: Admission for
resident and non-resident children under 30" will remain free.
AYES: Crawford, Gregory, Korzon, Lewis, Palmer, Richards, Skarritt, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
Commission requested staff reconsider the use of the word "regular" in the rate categories.
EXECUTIVE SESSION:
Moved by Mr. Gregory, supported by Mr. Richards to adjourn the meeting to an Executive
Session to discuss a proposed land acquisition.
AYES: Crawford, Gregory, Korzon, Lewis, Palmer, Richards, Skarritt, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
The meeting was adjourned to an Executive Session at 10:24 a.m.
The meeting was re -convened at 10:52 a.m.
4-4
(Commission Meeting, November 5, 2003)
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's Report filed in the agenda, the following was noted:
---Staff will be scheduling a tour of equestrian facilities in neighboring counties that were used as a basis
for the proposed business plan at Springfield Oaks. 4-H will also be working towards commitments from
horse associations on their use and financial support of this facility. Commission will be invited to attend
once plans are finalized.
Staff will also be meeting with Greg Givens, the county's grants coordinator, to investigate granting
opportunities for this proposed facility.
OLD BUSINESS:
---Commissioner Crawford questioned the process staff is following to provide clarification of the use of the
Gold Cards to the cardholders.
Options were discussed, with staff directed to provide a suggested plan and formalized pass policy at the
next meeting.
The meeting was adjourned at 11:11 a.m.
The next Commission meeting will be 9:00 a.m. on Wednesday, December 3, 2003.
Fred Korzon, Secret*
Karen S. Kohn CPS/CAP, Recording Secretary
4-5
