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Home My WebLink AboutMinutes - 2003.09.03 - 39129OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING September 3, 2003 Chairman Pecky Lewis called the meeting to order at 9:07 a.m. in the commission room of the parks and Recreation Commission's administration office. COMMISSION MEMBERS PRESENT: Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Hugh D. Crawford, Vincent Gregory, John P. McCulloch, John Richards, J. David VanderVeen, Suzette Vogt COMMISSION MEMBERS ABSENT: Secretary Fred Korzon ALSO PRESENT: Parks and Recreation Oakland County Purchasing Division Oakland County Corporation Counsel Springfield Township Parks and Recreation PUBLIC COMMENTS: Ralph Richard, Executive Officer Dan Stencil, Administrator — Parks Operations Frank Trionfi, Administrator - Administration Joseph Figa, Chief of Design and Development Janet Pung, Public Communications Officer Sue Wells, Chief of Recreation Mike Thibodeau, Chief of Golf Clyde Herb, Park Supervisor Brian Menghini, Accountant II Marge Gatliff, Trails Network Coordinator Joan Daniels, Buyer John Ross, Assistant Corporation Counsel Dot Lalone There were neither questions nor comments made by the public. APPROVAL OF MINUTES: Moved by Mr. Skarritt, supported by Mr. Crawford to approve the minutes of the meeting of August 6, 2003, as written. AYES: Crawford, Gregory, Lewis, McCulloch, Palmer, Richards, Skarritt, Vogt (8) NAYS: (0) Motion carried on a voice vote. APPROVAL OF PAYMENTS: Moved by Mr. Crawford, supported by Mr. Richards to approve the Payment Approval Summary, including: - Internal Service Funds Payment Register for July, 2003 (Fm 10, FY 2003) - Payment Register, including Voucher Report for July (FM 10, FY 2003) and CIP Voucher Report for July (FM 10, FY 2003) AYES: Crawford, Gregory, Lewis, McCulloch, Palmer, Richards, Skarritt, Vogt (8) 4-1 (Commission Meeting, September 3, 2003) NAYS: (0) Motion carried on a voice vote. COMBINED STATEMENT OF OPERATIONS: The Combined Statement of Operations for the month of July (FM 10, FY 2003), 2003 was accepted as filed. AMENDMENT TO THE 2003 OPERATING BUDGET: Moved by Mr. McCulloch, supported by Mr. VanderVeen to amend the 2003 Operating Budget by approving the transfer of $277,700 from the 2003 Operating Budget Contingency to Lyon Oaks Golf Course Building Maintenance line item in the amount of $14,700, the Depreciation line item in the amount of $255,000, and the Maintenance Department Charges line item in the amount of $8,000. AYES: Crawford, Gregory, Lewis, McCulloch, Palmer, Richards, Skarritt, Vogt, VanderVeen (9) NAYS: (0) Motion carried on a voice vote. 2004 OPERATING BUDGET ADOPTION: Moved by Mr. Crawford, supported by Mr. Gregory to approve the adoption of the Oakland County Parks and Recreation Commission's 2004 General Appropriations Act incorporating the 2004 Operating Budget and to approve the adoption of the Commission's 2004 Capital Improvement Projects Budget. AYES: Crawford, Gregory, Lewis, McCulloch, Palmer, Richards, Skarritt, Vogt, VanderVeen (9) NAYS: (0) Motion carried on a voice vote. TRANSPORTATION ENHANCEMENT FUNDING CUTS: Moved by Mr. VanderVeen, supported by Mr. Palmer to adopt the following resolution in support of the restoration of funding to the Transportation Enhancement Program: WHEREAS, Congress established Transportation Enhancements (TE) in 1991 as a guarantee to America's communities that a small percentage of gas tax dollars would be targeted to small-scale, locally -initiated transportation projects, as part of an effort to create balanced, intermodal transportation networks which address community concerns; and WHEREAS, TE is the largest source of federal funding for pedestrian, bicycle and trail facilities, and also beautifies our roadways with landscaping, and protects our scenic and historic resources; and 4-2 (Commission Meeting, September 3, 2003) WHEREAS, the TE program has supported more than 16,000 local transportation projects in almost every county and Congressional District in the country, making American communities better places to live by inspiring community revitalization, creating safe places to walk and bicycle, restoring historic transportation infrastructure, and sparking hometown pride; and WHEREAS, TE accounts for approximately one -and -a -half cents per federal surface transportation dollar, but produces an exceptionally popular program which promotes health, safety, economic development and community pride; and WHEREAS, on July 24, 2003, the United States House Appropriations Committee voted to eliminate funding for Transportation Enhancements in Section 114 of the transportation appropriations bill, even as the bill increased highway spending by $4.5 billion more than the President's request; and WHEREAS, the transportation appropriations bill, now known as H.R. 2989, will be voted on by the full House of Representatives in early September, at which time an amendment will be offered to reverse the committee action and restore the funding set aside for TE. NOW THEREFORE BE IT RESOLVED, that the Oakland County Parks and Recreation Commission expresses its unequivocal support of Transportation Enhancements, and asks the United States House of Representatives to restore full, guaranteed funding for Transportation Enhancements by striking Section 114 from H.R. 2989 and opposing any other amendments that might be offered that undercut the Transportation Enhancements program. Moved by Mr. Palmer, supported by Mrs. Vogt to amend the resolution by adding the following paragraph: BE IT FURTHER RESOLVED that this resolution be forwarded to the United States Congressmen and Senators representing the residents of Oakland County. The name of each commissioner approving the adoption of this resolution will also be added to the document. VOTE ON THE AMENDMENT TO THE ORIGINAL MOTION: AYES: Crawford, Gregory, Lewis, McCulloch, Palmer, Richards, Skarritt, Vogt, VanderVeen (9) NAYS: (0) Motion carried on a voice vote. VOTE ON THE AMENDED MOTION: AYES: Crawford, Gregory, Lewis, McCulloch, Palmer, Richards, Skarritt, Vogt, VanderVeen (9) NAYS: (0) Motion carried on a voice vote. 4-3 (Commission Meeting, September 3, 2003) Commission also directed staff to provide this resolution to the Board of Commissioners General Government Committee for their information. Trails Network Coordinator Marge Gatliff invited the Parks Commission to attend the County Trails Summit planned for Thursday, September 4, at Bloomer Park, from noon to 3 p.m. US NATIONAL GUARD TRAINING REQUEST — GROVELAND OAKS: Moved by Mr. Palmer, supported by Mr. Richards to approve the request from the Department of the Army, 2"d Battalion, 3331 Regiment, 841' Division for the use of Groveland Oaks to conduct training on November 1 and 2, 2003. AYES: Crawford, Gregory, Lewis, McCulloch, Palmer, Richards, Skarritt, Vogt, VanderVeen (9) NAYS: (0) Motion carried on a voice vote. 4-H FAIR ASSOC. AGREEMENT NEGOTIATIONS UPDATE — SPRINGFIELD OAKS ACTIVITY CENTER: Staff requested Commission approval to extend the current management/operating agreement with the Oakland County 4-H Fair Association for the operation of the Springfield Oaks Activity Center on a month - to -month basis for up to six months. Moved by Mr. McCulloch, supported by Mr. Palmer to extend the management/operating agreement with the Oakland County 4-H Fair Association for the operation of the Springfield Oaks Activity Center for 30 days, from September 6 through October 5, 2003, under the same terms and conditions as in the existing lease. Commission suggested that the new contract include a provision for three one-year extensions. AYES: Crawford, Gregory, Lewis, McCulloch, Palmer, Richards, Skarritt, Vogt, VanderVeen (9) NAYS: (0) Motion carried on a voice vote. Commission recommended staff request 4-H Fair Association hold a meeting of their board or executive committee as soon as possible to address the approval of both this extension and the new lease. The Commission also requested the 4-H Fair Association's consideration to have a Parks Commissioner, the Parks Executive Officer, or his designee as a voting member of their board. Parks staff will request Oakland County Corporation Counsel's opinion on whether or not any legal conflicts or liabilities might arise from a representative of the Parks serving on their board. AGRICULTURAL LEASE WRITE OFF: Moved by Mr. Skarritt, supported by Mr. Palmer to approve an accounts receivable write off of $1,500 for a 1999 agricultural lease at Lyon Oaks with Robert Brock. AYES: Crawford, Gregory, Lewis, McCulloch, Palmer, Richards, Skarritt, VanderVeen (8) NAYS: Vogt (1) 4-4 (Commission Meeting, September 3, 2003) Motion carried on a voice vote. * As per the recommendation from Oakland County Purchasing and Parks staff, the following bid was approved: Moved by Mr. McCulloch, supported by Mr. VanderVeen to award the bid for the purchase of electrical supplies to upgrade 43 semi-modern/primitive campsites at Addison Oaks to the low bidder, Madison Electric, in the amount of $21,550.00. AYES: Crawford, Gregory, Lewis, McCulloch, Palmer, Richards, Skarritt, Vogt, VanderVeen (9) NAYS: (0) Motion carried on a voice vote. PROPOSED EQUESTRIAN CENTER — SPRINGFIELD OAKS ACTIVITY CENTER: The proposed equestrian center for Springfield Oaks was discussed at the September 2 Finance Committee Meeting. Commissioner Palmer noted that, if the business plan can justify the proposed costs of $1.05 million, there is a fair chance for approval. A presentation is planned at the October 20 Republican Caucus. EXECUTIVE OFFICER'S REPORT: In addition to the Executive Officer's Report filed in the agenda, the following was noted: ---No update has been received yet on The Henry Ford's interest in the Ellis Barn. ---The tentative meeting scheduled for September 17 was cancelled. The meeting was adjourned at 10:20 a.m. The next Commission meeting will be 9:00 a.m. on Wednesday, October 1, 2003. ICA Fred Korzon, Secrets Karen S. Kohn CPS/CAP, Recording Secretary 4-5