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HomeMy WebLinkAboutMinutes - 2004.04.07 - 39131OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING April 7, 2004 Chairman Pecky Lewis called the meeting to order at 9:05 a.m. in the commission room of the parks and Recreation Commission's administration office. COMMISSION MEMBERS PRESENT: Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary Fred Korzon, Hugh D. Crawford, Vincent Gregory, John P. McCulloch, John Richards, J. David VanderVeen, Suzette Vogt COMMISSION MEMBERS ABSENT: Charles Palmer s4c fl-S&-LA ALSO PRESENT: Parks and Recreation Oakland County Purchasing Division Oakland County Corporation Counsel Bordine's Better Blooms Macomb County PUBLIC COMMENTS: Ralph Richard, Executive Officer Frank Trionfi, Administrator — Administration Daniel Stencil, Administrator— Parks Operations Joseph Figa, Chief of Design and Development Michael Thibodeau, Chief of Golf Sue Wells, Chief of Recreation Clyde Herb, Chief of Parks Sheila Cox, Accountant IV Mike Donnellon, Architectural Engineer I Jon Noyes, Architectural Engineer I Marge Gatliff, Trails Network Coordinator Jim Dunleavy, Recreation Supervisor Joan Daniels, Buyer John Ross, Assistant Corporation Counsel Mike Gregory Anthony Casasanta, Parks and Recreation Director John Crumm, Planner Jerry Santoro There were no comments made, nor questions asked, by the public. APPROVAL OF MINUTES: Moved by Mr. Crawford, supported by Mr. Skarritt to approve the minutes of the Public Hearing of March 10, 2004, as written. AYES: Crawford, Gregory, Korzon, Lewis, Skarritt, VanderVeen, Vogt (7) NAYS: (0) Motion carried on a voice vote. Moved by Mr. Crawford, supported by Mr. Gregory to approve the minutes of the meeting of March 10, 2004, with the following corrections: On page 4-1, change Commissioners Present and Absent to reflect Commissioner 4-1 (Commission Meeting, April 7, 2004) Charles Palmer present and Commissioner John McCulloch absent. On page 4 — 2, change the sentence under Combined Statement of Operations to read, "The Combined Statement of Operations for the months ending December 31, 2003 and January 31, 2004 was accepted as filed. On page 4 — 2, add the following after Combined Statement of Operations: "CAPITAL IMPROVEMENT PROJECTS BUDGET UPDATE: The Capital Improvement Projects Budget Update as of December 31, 2003 was accepted as filed." AYES: Crawford, Gregory, Korzon, Lewis, Skarritt, VanderVeen, Vogt (7) NAYS: (0) Motion carried on a voice vote. WAM COMMUNITY GARDEN: Moved by Mr. VanderVeen, supported by Mr. Skarritt to designate a seven -acre site at Springfield Oaks for use by the WAM program for a community garden for 2004. AYES: Crawford, Gregory, Korzon, Lewis, Skarritt, VanderVeen, Vogt (7) NAYS: (0) Motion carried on a voice vote. APPROVAL OF PAYMENTS: Moved by Mr. Korzon, supported by Mr. Gregory to approve the Payment Approval Summary, including: - Internal Service Funds Payment Register for February, 2004 (FM 5, FY 2004) - Payment Register, including Voucher & CIP Report for February (FM 5, FY 2004) AYES: Crawford, Gregory, Korzon, Lewis, Skarritt, VanderVeen, Vogt (7) NAYS: (0) Motion carried on a voice vote. COMBINED STATEMENT OF OPERATIONS: The Combined Statement of Operations for the month ending February 29, 2004 was accepted as filed. AWARD PRESENTATION: Recreation Supervisor Jim Dunleavy presented Mike Gregory from Bordine's Better Blooms with a plaque in appreciation of their support and beautification of the Oakland County Parks. 4-2 (Commission Meeting, April 7, 2004) Mr. Dunleavy noted Bordine's recently donated 3,000 storage bin blocks to the Parks. TRAILS PRESENTATION: Anthony Casasanta, John Crumm, and Jerry Santoro from Macomb County shared information on the Macomb Orchard Trail System, including acquisition, grant funding for both acquisition and development, plus proposed linkages to trails in Oakland County and construction plans. OAKLAND COUNTY TRAILS ADVISORY COUNCIL: Commission received an update on the Oakland County Trails Advisory Council (OTAC), including the members, mission statement, goals and objectives, and accomplishments. Staff noted the Red Oaks Waterpark pool repair project is being rebid, plus some clarification is still being researched on the proposed mini -golf at Groveland Oaks, so those items were postponed until the May 5 meeting. Moved by Mr. McCulloch, supported by Mr. Richards to approve the contract for the Addison Oaks Conference Center repairs, including repairs to the stucco and EFIS walls, roof, flashing, sill wood trim details, gutters, garden wall, brick tuck pointing, chimney repairs, decking replacement, installation of window cap detail on the last addition, stone maintenance, insect extermination, and painting of the entire structure. Contract was awarded to the low bidder, Grunwell-Cashero Company for the Base Bid, Alternate #1 and Alternate #3 in the amount of $234,888.00, plus an increase in the contractor's umbrella insurance policy to $9 million in an amount not to exceed $10,000.00, plus a contingency not to exceed $30,112.00, for a total budgeted amount of $275,000.00. AYES: Crawford, Gregory, Korzon, Lewis, McCulloch, Richards, Skarritt, VanderVeen, Vogt (9) NAYS: (0) Motion carried on a voice vote. Moved by Mr. McCulloch, supported by Mr. Crawford to approve the following bids as recommended by Parks and Purchasing staff: Contract for asphalt paving at Addison Oaks, Independence Oaks, and Lyon Oaks awarded to the low bidder, Bush Brothers Paving, Inc., for Base Bid #1, Alternate #1A, Base Bid #2, Base Bid #3, and Alternate #3A in the amount of $278,617.00; plus a ten percent contingency on Base Bid #1 and Alternate #1A; plus a five percent contingency on Base Bids #2 and #3 and Alternate #3A; for a total contingency of $25,846.00. Budgeted amount for this project totals $304,463.00. Contract for the installation of the 30' x 60' pavilion at Addison Oaks and 20' x 28' pavilion at Lyon Oaks to the low bidder, J.C. Walker & Sons, Corp., in the amount of $36,989.00, plus a five percent contingency of $1,850.00, for a total budgeted amount of $38,839.00. Purchase of two 31 hp utility vehicles for Springfield Oaks and Glen Oaks to Spartan Distributors in the amount of $26,030.88. Purchase of one 28 hp riding sprayer for Springfield Oaks Golf Course to Spartan 4-3 (Commission Meeting, April 7, 2004) Distributors in the amount of $21,856.00. Purchase of five Toro thatching reels for a Toro fairway mower at Lyon Oaks to Spartan Distributors in the amount of $5,002.80. AYES: Crawford, Gregory, Korzon, Lewis, McCulloch, Richards, Skarritt, VanderVeen, Vogt (9) NAYS: (0) Motion carried on a voice vote. Moved by Mr. Korzon, supported by Mr. VanderVeen to approve the following bids as recommended by Parks and Purchasing staff: Purchase of yearly supply of ferilizer for the golf course and day use section of Lyon Oaks to Turfgrass in the amount of $31,864.00. Purchase of yearly supply of fertilizer for the golf courses and parks to the low bidder, Turfgrass, in the amount of $40,171.80. AYES: Crawford, Gregory, Korzon, Lewis, McCulloch, Richards, Skarritt, VanderVeen, Vogt (9) NAYS: (0) Motion carried on a voice vote. Moved by Mr. Korzon, supported by Mr. Gregory to award the contract for the tear off and replacement of approximately 123 squares of asphalt shingles for the clubhouse and horse barn at Springfield Oaks to the low bidder, C. Davis Roofing, in the amount of $23,550.00, plus a ten percent contingency of $2,355.00 for possible deck replacement, for a total budgeted amount of $25,905.00. AYES: Crawford, Gregory, Korzon, Lewis, McCulloch, Richards, Skarritt, VanderVeen, Vogt (9) NAYS: (0) Motion carried on a voice vote. Moved by Mr. McCulloch, supported by Mr. Richards to award the ntract for the installation of approximately 2 400 square feet f asphalt capping ry ,rt�. pp y q � p pping at�� Oaks and 19,000 square feet of cart path recapping at Oaks to the low bidder, Bush Brothers, in the amount of $60,000.00. AYES: Crawford, Gregory, Korzon, Lewis, McCulloch, Richards, Skarritt, VanderVeen, Vogt (9) NAYS: (0) Motion carried on a voice vote. EXECUTIVE SESSION: Moved by Mr. McCulloch, supported by Mr. Skarritt to adjourn the meeting to an Executive Session to discuss a proposed land acquisition. 4-4 (Commission Meeting, April 7, 2004) AYES: Crawford, Gregory, Korzon, Lewis, McCulloch, Richards, Skarritt, VanderVeen, Vogt (9) NAYS: (0) Motion carried on a voice vote. The meeting was adjourned to an Executive Session at 10:00 a.m. The meeting was re -convened at 10:03 a.m. EXECUTIVE OFFICER'S REPORT: In addition to the Executive Officer's Report filed in the agenda, the following was noted: ---Executive Officer Richard reported that former Parks Chairman E. Frank Richardson passed away on March 29. Commission directed staff to order a memorial bench and tree to be placed at Independence Oaks in Mr. Richardson's honor. ---Commissioners were reminded to provide names and addresses as soon as possible of those people they wish to be invited to attend the Grand Re -opening of the Red Oaks Golf Course on Wednesday, May 5. The commission meeting will be held at the clubhouse at 9 a.m. that morning, with the "ceremonial drive" scheduled for 11 a.m. OLD BUSINESS: Commissioner Skarritt questioned whether or not a sculpture or statue was still planned for the paved circle in front of the administration office. Staff will re -fund that project in the budget and move plans forward. ADJOURNMENT: Moved by Mr. VanderVeen, supported by Mr. Richards to adjourn the meeting. AYES: Crawford, Gregory, Lewis, McCulloch, Richards, Skarritt, VanderVeen, Vogt (8) NAYS: (0) Motion carried on a voice vote. The meeting was adjourned at 10:14 a.m. The next Commission meeting will be 9:00 a.m. on Wednesday, May 5, 2004, Fred Korzon, Secretary UNIC4 11 Karen S. Kohn CPS/CAP, Recording Secretary 4-5