HomeMy WebLinkAboutMinutes - 2004.02.04 - 39133OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
February 4, 2004
Chairman Pecky Lewis called the meeting to order at 9:06 a.m. in the commission room of the parks and
Recreation Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary Fred Korzon, Hugh D. Crawford,
Vincent Gregory, John P. McCulloch, John Richards, J. David VanderVeen, Suzette Vogt
COMMISSION MEMBERS ABSENT:
Charles Palmer
ALSO PRESENT:
Parks and Recreation
Oakland County Purchasing Division
Oakland County Corporation Counsel
Oakland County 4-H Fair Association
PUBLIC COMMENTS:
Ralph Richard, Executive Officer
Dan Stencil, Administrator— Parks Operations
Frank Trionfi, Administrator - Administration
Joseph Figa, Chief of Design and Development
Jan Pung, Public Communications Officer
Sue Wells, Chief of Recreation
Mike Thibodeau, Chief of Golf
Clyde Herb, Chief of Parks
Sheila Cox, Accountant IV
Mike Donnellon, Architectural Engineer I
Jon Noyes, Architectural Engineer I
Derenda Howard, Recreation Specialist
Chris Sobeck, Intern
Glenn Schlottman, Intern
Joan Daniels, Buyer
John Ross, Assistant Corporation Counsel
LC Scramlin, General Manager
Dave Coleman, President
There were neither questions nor comments made by the public.
Chief of Recreation Sue Wells introduced two new interns in the Recreation Section: Chris Sobeck from
Central Michigan University and Glenn Schlottman from Michigan State University.
APPROVAL OF MINUTES:
Moved by Mr. Crawford, supported by Mr. Gregory to approve the minutes of the meeting
of January 7, 2004, as written.
AYES: Crawford, Gregory, Korzon, Lewis, Richards, Skarritt, Vogt (7)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF PAYMENTS:
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Moved by Mr. Korzon, supported by Mr. Skarritt to approve the Payment Approval
Summary, including:
- Internal Service Funds Payment Register for December, 2003 (FM 3, FY 2004)
- Internal Service Funds Journal Voucher Register for October, November, and
December (FM 1, 2 & 3, FY 2004)
- Oak Management, Inc. Credit for Services Rendered Register for October, November,
and December (FM 1, 2 & 3, FY 2004)
- Operating Transfers for October, November, and December (FM 1, 2 & 3, FY 2004)
- Payment Register, including Voucher & CIP Report for December (FM 3, FY 2004)
AYES: Crawford, Gregory, Korzon, Lewis, Richards, Skarritt, Vogt (7)
NAYS: (0)
Motion carried on a voice vote.
STATEMENT OF OPERATIONS:
The Statement of Operations for the month ending November 30, 2003 was accepted as filed.
ACTIVITY REPORT:
The Activity Report for December, 2003 was accepted as filed.
OAKLAND COUNTY SHERIFF'S OFFICE CONTRACT:
Moved by Mr. Skarritt, supported by Mr. Vogt to adopt the following resolution, in
preparation for approval by the Public Services Committee of the Board of Commissioners,
for the renewal of the Oakland County Sheriff's Office law enforcement services for the
Parks Commission:
WHEREAS, it is the policy of the Oakland County Board of Commissioners to
permit the Sheriff's Office to enter into contractual agreements for the purpose of Law
Enforcement Services; and
WHEREAS, the Sheriff's Office and Parks and Recreation Commission currently
have a contract for Law Enforcement Services; and
WHEREAS, the contract expired on December 31, 2003; and
WHEREAS, the Parks and Recreation Commission has requested that the
contract be continued for the next five years; and
WHEREAS, these rates are consistent with the rates as established by this board
for the local units of government; and
WHEREAS, Corporation Counsel and Management & Budget have reviewed the
attached contract and are in agreement.
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NOW THEREFORE BE IT RESOLVED that the Oakland County Sheriff's Office
is hereby authorized to enter into a contract for Law Enforcement Services with the Parks
and Recreation Commission for 2004/2005/2006/2007/2008 at the rates provided in the
contract.
AYES: Crawford, Gregory, Korzon, Lewis, Richards, Skarritt, VanderVeen, Vogt (8)
NAYS: (0)
Motion carried on a voice vote.
MINI -GRANT APPLICATION:
Moved by Mr. VanderVeen, supported by Mr. Richards to adopt the following resolution for
the mini -grant application for the Independence Oaks Cohn Amphitheater "On Stage"
Program:
WHEREAS, the Oakland County Parks and Recreation Commission has
applied for a $2,500 Mini -grant for the "On Stage" Program through the Oakland County
Cultural Council and Michigan Council for Arts and Cultural Affairs; and
WHEREAS, the "On Stage" Program was developed in response to the need
for an affordable entertainment and educational program based on input from
community organizations, parks and recreation department directors, and Oakland
County Parks and Recreation Commission and staff members; and
WHEREAS, the "On Stage" Program meets the Oakland County Parks and
Recreation Commission's goals and objectives of innovative specialized recreation
programs and cultural experiences; and
WHEREAS, the goals and objectives will assist the Oakland County Parks and
Recreation Commission in determining future specialized recreation programs, in
providing these programs to communities and organizations where these resources are
otherwise unavailable and to increase exposure and appreciation for arts and culture.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission accepts the "On Stage" Mini -Grant application in the amount of
$2,500 through the Oakland County Cultural Council and Michigan Council for Arts and
Cultural Affairs.
AYES: Crawford, Gregory, Korzon, Lewis, Richards, Skarritt, VanderVeen, Vogt (8)
NAYS: (0)
Motion carried on a voice vote.
AGRICULTURAL LEASE — ADDISON OAKS:
Moved by Mr. Korzon, supported by Mr. Richards to approve an agricultural lease to Pat
Bell to cultivate and maintain hay on 88 acres at Addison Oaks. Rate of the lease will be
$25/acre; length of the lease will be five years, with a five-year renewable option.
AYES: Crawford, Gregory, Korzon, Lewis, Richards, Skarritt, VanderVeen, Vogt (8)
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NAYS: (0)
Motion carried on a voice vote.
ASPHALT PATHS — ADDISON OAKS AND INDEPENDENCE OAKS:
Architectural Engineer Mike Donnellon presented information on two proposed asphalt trails: a 2.4-mile
route connecting the main trailhead to the existing gravel trails at Addison Oaks; and a 2.1-mile loop from
the beach area, crossing the Clinton River, and connecting to the newly constructed Organizational Youth
Camping area at Independence Oaks. These trails are expected to provide an increase in park users for
biking, hiking, rollerblading, and other recreational opportunities, including an improved surface for
wheelchair users.
Staff is proceeding with a grant application for the trail at Independence Oaks, which will be brought to the
Commission for approval at the March meeting.
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Moved by Mr. McCulloch, supported by Mrs. Vogt to approve the following bids as
recommended by Parks and Purchasing staff:
Purchase of a generator for the Lewis E. Wint Nature Center to the low bidder, DAC Tech,
in the amount of $13,840.00.
Purchase of a generator for the Addison Oaks Contact Station to the low bidder,
Cummings Bridgeway, in the amount of $10,960.00.
Contract for the irrigation at Lyon Oaks to the low bidder, Michigan Automatic Sprinkler,
including the Base Bid to install approximately 3,000 linear feet of irrigation water main,
control wires and irrigation heads for the two recreational fields and approximately 1,600
linear feet of water main for the future nine holes of the golf in the amount of $81,125.00;
Alternate A to install approximately 2,200 linear feet of irrigation water main with all the
necessary valves, control wires, and water main stubs to complete a looped system
through the day use portion of the park in the amount of $18,560.00; and Alternate B to
connect the existing irrigation system at the main park entrance with the golf course control
system in the amount of $6,875.00. Total contract amount will be $106,560.00, plus a five
percent contingency of $5,328.00, for a total budgeted amount of $111,888.00. The amount
of $71,888 will be transferred from the Trail Development CIP Project to the Irrigation
Recreation Field CIP Project for this expenditure.
Purchase of three replacement boilers for the Waterford Oaks Waterpark to the low bidder,
Hodges Supply, in the amount of $36,847.00.
Contract for the enlargement of four tees and the construction of one practice sand trap at
Lyon Oaks to the low bidder, LaFontaine, in the amount of $46,571.00, plus a ten percent
contingency of $4,657.00, for a total budgeted amount of $51,228.00.
Purchase of seven gas golf cars for Springfield Oaks Golf Course and 25 electric golf cars
for the Red Oaks Golf Course to Club Car in the amount of $103,400.00. Justification for
the Club Cars was noted as follows:
• Club Car has a 48-volt which has enabled us to get four years on the batteries of our
present fleet.
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• The new Club Car has four batteries, not six, which makes for less operational cost.
• Club Car is almost 100 lb. lighter than EZ Go, which makes for less wear on turf and less
operational cost.
• The redesigned Precedent has many new features.
• We presently have over 300 Club Car golf cars.
AYES: Crawford, Gregory, Korzon, Lewis, McCulloch, Richards, Skarritt, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Crawford, supported by Mr. Richards to reconsider the bid for the purchase
of the John Deere Skid Steer for Groveland Oaks, as approved at the January 7, 2004
meeting.
AYES: Crawford, Gregory, Korzon, Lewis, McCulloch, Richards, Skarritt, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
Staff reported that the low bidder, D & G Equipment Company, has moved their company to Waterford,
thereby nullifying the justification for originally accepting the second low bidder for this purchase.
Moved by Mr. VanderVeen, supported by Mr. McCulloch to award the bid for the purchase
of a JD 250 John Deere Skid Steer for Groveland Oaks to the low bidder, D & G
Equipment Company, in the amount of $20,545.48.
AYES: Crawford, Gregory, Korzon, Lewis, McCulloch, Richards, Skarritt, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
SPRINGFIELD OAKS MASTER PLAN:
Chief of Design and Development Joe Figa reported on the status of the Springfield Oaks master plan,
noting that, although updated a few years ago, it has not been formally revised. Because of the proposed
equestrian center and the relocation of the Ellis Barn, Springfield Township requested a master plan that
reflects the next ten years in order to provide a document that will allow for accurate site plan reviews. New
elements on the master plan will include expansion of the 4-H horse barn, various units proposed with the
equestrian center, camping area for the equestrians and 4-H Fair (no general camping), plus the Ellis Barn.
Staff will produce the revision, present it to the Parks Commission for input, then finalize it for public
hearings and review before final adoption.
Mr. Figa also updated the Commission on the status of the Ellis Barn relocation project and provided
preliminary information on the possible donation of three additional pole barns from RBI 33, LLC.
EXECUTIVE OFFICER'S REPORT
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In addition to the Executive Officer's Report filed in the agenda, the following was noted:
---Staff provided preliminary information on a proposed commemorative brick paver program at the Orion
Oaks and Lyon Oaks Bark Parks.
---Dedication of the new Red Oaks Golf Course has been set for Wednesday, May 5, immediately following
the Commission meeting. Commissioners were requested to provide names and addresses of those people
they would like included on the invitation list.
Commissioner McCulloch directed staff to ensure the lease agreement with the Drain Commission be
finalized before the golf course re -opens.
---Regulations for geo-caching in the parks are being finalized. Staff expects this activity to attract and
introduce more people to the parks.
---The Michigan Recreation and Park Association recently recognized the following groups/individuals with
MRPA Community Service Awards for their outstanding volunteer contributions to the Oakland County
Parks this past year: Laura Rescoe, for establishing a bark park web site; Dennis Rahn, for his use of metal
detectors to keep our beaches clean and safe; and Denise Felker and 25 associates of Re/Max Encore
Real Estate, for their work with the Oakland County Hot Air Balloon Festival at Groveland Oaks.
---The marketing report for the 2003 summer season was provided. In response to Commission request,
staff will present information on the goals and plans for the upcoming season at the March meeting.
EXECUTIVE SESSION
Moved by Mr. Gregory, supported by Mr. McCulloch to adjourn the meeting to an Executive
Session to discuss a proposed land acquisition.
AYES: Crawford, Gregory, Korzon, Lewis, McCulloch, Richards, Skarritt, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
The meeting was adjourned to an Executive Session at 9:53 a.m.
The meeting was re -convened at 10:13 a.m.
OLD BUSINESS:
---In response to a request from the Commission, staff provided information clarifying the White Lake Oaks
Clubhouse bids presented at the January 4 meeting, along with a list of the firms who received the bid
package.
Moved by Mr. McCulloch, supported by Mrs. Vogt to receive and file the reports on the
White Lake Oaks Clubhouse bids.
AYES: Crawford, Gregory, Lewis, McCulloch, Richards, Skarritt, VanderVeen, Vogt (8)
NAYS: (0)
Motion carried on a voice vote.
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The meeting was adjourned at 10:15 a.m.
The next Commission meeting will be 9:00 a.m. on Wednesday, March 10, 2004.
Fred Korzon, Secrcary
Karen S. Kohn CPS/CAP, Recording Secretary
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