HomeMy WebLinkAboutMinutes - 2004.07.21 - 39135OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
AND BUDGET WORK SESSION
July 21, 2004
Chairman Pecky Lewis called the meeting to order at 9:08 a.m. in the commission room of the Parks and
Recreation Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Hugh D. Crawford, Vincent Gregory, John
P. McCulloch, Charles Palmer, John Richards, Suzette Vogt
COMMISSION MEMBERS ABSENT:
Secretary Fred Korzon, J. David VanderVeen
ALSO PRESENT:
Parks and Recreation
Oakland County Purchasing Division
Oakland County Corporation Counsel
Oakland County Facilities Management
PUBLIC COMMENTS:
Ralph Richard, Executive Officer
Frank Trionfi, Administrator — Administration
Daniel Stencil, Administrator — Parks Operations
Joseph Figa, Chief of Design and Development
Michael Thibodeau, Chief of Golf
Jan Pung, Public Communications Officer
Sue Wells, Chief of Recreation
Clyde Herb, Chief of Parks
Sheila Cox, Accountant IV
Joan Daniels, Buyer
John Ross, Assistant Corporation Counsel
Michael Hughson, Property Management Specialist
There were no comments made, nor questions asked, by the public.
Executive Officer Richard reported that the Oakland County Parks and Recreation Commission received
the Parks and Recreation Facility Class IV Award at the recent National Association of Counties convention.
This is the top municipal award, and it was awarded for the Red Oaks Waterpark's Splashtown.
APPROVAL OF MINUTES:
Moved by Mr. Crawford, supported by Mr. Richards to approve the minutes of the meeting
of June 23, 2004, as written.
AYES: Crawford, Gregory, Lewis, McCulloch, Palmer, Richards, Skarritt, Vogt (8)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF PAYMENTS:
Moved by Mr. Gregory, supported by Mr. Skarritt to approve the Payment Approval
Summary, including:
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(Commission Meeting, July'8,3, 2004)
- Internal Service Funds Payment Register for May, 2004 (FM 8, FY 2004)
- Payment Register, including Voucher & CIP Report for May (FM 8, FY 2004)
AYES: Crawford, Gregory, Korzon, Lewis, McCulloch, Palmer, Richards, Skarritt, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
COMBINED STATEMENT OF OPERATIONS:
The Combined Statement of Operations for the month ending May 31, 2004 was accepted as filed.
ACTIVITIES REPORT:
The Activities Reports for the months of May and June, 2004, were accepted as filed.
BID:
Moved by Mr. Palmer, supported by Mr. Richards to award the bid for the purchase of a
Starlab portable planetarium system for the Lewis E. Wint Nature Center at Independence
Oaks to Learning Technologies, Inc. in the amount of $11,150.00.
AYES: Crawford, Gregory, Lewis, McCulloch, Palmer, Richards, Skarritt, Vogt (8)
NAYS: (0)
Motion carried on a voice vote.
EXECUTIVE OFFICER'S REPORT:
As part of the Executive Officer's Report filed in the agenda, the following was noted:
---52/1 District Court Judge Dennis Powers has approached staff to consider a community service garden
be located at Lyon Oaks. Staff is considering a five -acre plot east of the dog park, with an objective to have
them raise native plants for re -introduction into a meadow planned for naturalization at the park.
---Commissioners were invited to attend an Oakland County 4-H Fair VIP Reception next Tuesday, July 27.
NEW BUSINESS:
Commissioner McCulloch inquired about e-mail promotional initiatives to agencies with whom we provide
discounts or prizes, including possible links on organizational sites. Public Communications staff will
evaluate those organizations to see if this promotion will fit within their scope.
EXECUTIVE SESSION:
Moved by Mr. McCulloch, supported by Mr. Skarritt to adjourn to an Executive Session for
the purpose of discussing proposed land acquisitions.
AYES: Crawford, Gregory, Lewis, McCulloch, Palmer, Richards, Skarritt, Vogt (8)
NAYS: (0)
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(Commission Meeting, July �, 2004)
Motion carried on a voice vote.
The meeting was adjourned to Executive Session at 9:26 a.m.
The meeting was re -convened at 9:44 a.m.
ADJOURNMENT:
The meeting was adjourned at 9:44 a.m. to a budget work session.
The next Commission meeting will be 9:00 a.m. on Wednesday, September 8, 2004.
BUDGET WORK SESSION:
The proposed revenue budget for Fiscal Year 2005 is $22,221,592, up 2% over the proposed budget for
Fiscal Year 2004. Of this amount, $9,121,592 comes from fees and charges and interest on investments;
the remaining balance of $13,100,000 will come from the millage.
Commission requested staff invite Oakland County Treasurer Pat Dohany to the next meeting to provide
an overview of the county's investments.
The proposed operating budget for Fiscal Year 2005 is $21,861,848, an increase of 6.4% over the proposed
Fiscal Year 2004 budget. The higher increase is due to higher depreciation costs. In addition, $734,070 has
been included in the Administration Operating Budget for indirect cost charges, $112,569 has been included
for interest payments on the building authority bond, and $136,000 has been included to pay Orion
Township for the bike path approved by the Commission. There is also a 3.0% salary increase for full-time
employees; salaries have been frozen for part-time eligible employees.
Commissioner McCulloch expressed concern over the park system ultimately becoming compromised when
our expenses outgrow our revenues and inquired about staff exploring/discussing an additional millage for
land acquisition.
Our Fiscal Year 2004 adjusted operating budget is 5.5% or $1,062,496 less than originally budgeted due
to depreciation and salary costs; our Fiscal Year 2004 revenue budget is 3.8% or $824,557 less than
originally budgeted.
Operating Equipment requests for Fiscal Year 2005 total $401,000. Of this amount, $265,550 will be spent
on replacement equipment.
Estimated new funds for Capital Development for Fiscal Year 2005 are $3,462,285, of which $450,000 is
earmarked for payment to the Oakland County Building Authority. The balance of $3,012,285 is available
to fund additional capital projects.
Personnel
There are no requests for either full-time or part-time eligible positions.
Fees and Charges
The fees and charges were reviewed, with no changes from staff recommendations.
Capital Improvement Projects Budget:
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(Commission Meeting, July �3, 2004)
Mr. Richard and Mr. Figa reviewed the capital improvement projects proposed throughout the parks system
for next year.
Mr. Figa also updated the Commission on the status of the White Lake Oaks Clubhouse and the proposed
equestrian center at Springfield Oaks Activities Center.
Grounds and Building Projects
Administrator — Park Operations Dan Stencil reported on the increasing tree replacement and remediation
efforts resulting from the Emerald Ash Borer infestation in the parks.
2005 Operations
Appreciation Days: Staff once again recommended offering the six Appreciation Days in conjunction with
the days offered by the Huron -Clinton Metroparks.
County Trail System: A brief update was provided on the goals achieved by the Trails Network Coordinator
this past year, along with the status of the trail project at Addison Oaks.
Oak Management Contract: Staff will be negotiating with the concessionaire for the rates for the next four-
year period. Commission directed staff to ensure a clause is included for the right to approve a transfer of
ownership.
Natural Resource Management: Administrator — Park Operations Dan Stencil reported on staff's efforts for
best practices of natural resource management throughout the parks, including the natural features
inventory, stewardship action group, and community gardens.
State Parks: Staff will be meeting with state park staff the first week of August to continue discussion on
the proposed transfer of state parkland to the county parks.
4-H Fair Association Management: Staff updated Commission on the current efforts of the 4-H Fair
Association's management of the Springfield Oaks Activity Center, and the savings the Parks have realized
from their management.
2005 Special Park Districts Forum: Oakland County Parks will be hosting the 2005 Special Park Districts
Forum in a joint effort with the Huron -Clinton Metroparks. The Forum will be held June 7-10, 2005, and all
commissioners were urged to plan to attend.
Executive Officer Richard commended Frank Trionfi and Joe Figa for their assistance with the proposed
budget.
Budget work session was adjourned at 11:39 a.m.
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Fred Korzon, Secretary
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Karen S. Kohn CPS/CAP, Recording Secretary
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