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HomeMy WebLinkAboutMinutes - 2004.03.10 - 39139OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING March 10, 2004 Chairman Pecky Lewis called the meeting to order at 9:16 a.m. in the commission room of the parks and Recreation Commission's administration office. COMMISSION MEMBERS PRESENT: Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary Fred Korzon, Hugh D. Crawford, Vincent Gregory, John P. McCulloch, J. David VanderVeen, Suzette Vogt COMMISSION MEMBERS ABSENT: Charles Palmer, John Richards ALSO PRESENT: Parks and Recreation Oakland County Purchasing Division Oakland County Corporation Counsel Oakland County Community Corrections Charter Township of Independence PUBLIC COMMENTS: Ralph Richard, Executive Officer Frank Trionfi, Administrator - Administration Joseph Figa, Chief of Design and Development Sue Wells, Chief of Recreation Clyde Herb, Chief of Parks Sheila Cox, Accountant IV Mike Donnellon, Architectural Engineer I Jon Noyes, Architectural Engineer I Desiree Stanfield, Public Communications Assistant Joan Daniels, Buyer John Ross, Assistant Corporation Counsel Jody Schaffer, Assistant Corporation Counsel Barbara Hankey, Manager Lisa Smith, WAM Supervisor David Wagner, Trustee Barbara Hankey, Oakland County Community Corrections Manager, requested Commission consideration to approve a 7-acre site at Springfield Oaks be designated for use by the WAM program for a community garden. Executive Officer Richard noted Mike Hughson at Facilities Management is working on a property description for the parcel; staff is also working out details for watering the garden. A recommendation on this program will be presented to the Commission at the April meeting. APPROVAL OF MINUTES: Moved by Mr. Crawford, supported by Mrs. Vogt to approve the minutes of the meeting of February 4, 2004, with the following correction: Page 4 — 2 under Oakland County Sheriffs Office Contract: change the support from Mr. Vogt to Mrs. Vogt. Page 4 — 7: change the adjournment time from 1:05 p.m. to 10:15 a.m. AYES: Crawford, Gregory, Korzon, Lewis, Palmer, Skarritt, VanderVeen, Vogt (8) 4-1 (Commission Meeting, March 10, 2004) NAYS: (0) Motion carried on a voice vote. APPROVAL OF PAYMENTS: Moved by Mr. Korzon, supported by Mr. Skarritt to approve the Payment Approval Summary, including: - Internal Service Funds Payment Register for January, 2004 (FM 4, FY 2004) - Payment Register, including Voucher & CIP Report for January (FM 4, FY 2004) AYES: Crawford, Gregory, Korzon, Lewis, Palmer, Skarritt, VanderVeen, Vogt (8) NAYS: (0) Motion carried on a voice vote. COMBINED STATEMENT OF OPERATIONS: The Combined Statement of Operations for the month ending January 31, 2004 was accepted as filed. ACTIVITY REPORT: The Activity Report for January, 2004 was accepted as filed. GRANT APPLICATION SUBMISSIONS: Moved by Mr. VanderVeen, supported by Mr. Palmer to adopt the following resolutions for the submission of grant applications: WHEREAS, the Oakland County Parks and Recreation Commission has been notified by the Department of Natural Resources that application for cost sharing grants from the Michigan Natural Resources Trust Fund and Land and Water Conservation Fund may be submitted by April 1, 2004; and WHEREAS, the Oakland County Parks and Recreation Commission has identified and established priorities for acquisitions and established priorities for improvements within the adopted Recreation Master Plan within the adopted Recreation Master Plan; and WHEREAS, the Oakland County Parks and Recreation Commission recommends the filing of the following applications to the Department of Natural Resources for matching grants: Addison Oaks Acquisition Organizational Youth Campground — Connector Trail (OYC) NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission recommends submission of the above -said grant applications with the appropriate matching funds to be designated from the one -quarter mill. 4-2 (Commission Meeting, March 10, 2004) WHEREAS, the Oakland County Parks and Recreation Commission has been notified by the Michigan Department of Natural Resources that applications for cost sharing grants of up to $20,000 are available and were to be submitted by March 5th, 2004; and WHEREAS, the Oakland County Parks and Recreation Commission has identified and established priorities "to ensure optimum park land and quality recreational facilities for the people of Oakland County", as adopted in the 2002 Recreation Master Plan; and WHEREAS, the Oakland County Parks and Recreation Commission recommends the filing of the following application to the Michigan Department of Natural Resources for matching grant: Emerald Ash Borer Tree Planting NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission recommends submission of the above -said grant application with the appropriate matching funds to be designated from the one -quarter mill. AYES: Crawford, Gregory, Korzon, Lewis, Palmer, Skarritt, VanderVeen, Vogt (8) NAYS: (0) Motion carried on a voice vote. BIDS: Moved by Mr. Korzon, supported by Mr. Gregory to approve the following bids as recommended by Parks and Purchasing staff: Purchase and installation of 20 synthetic tee stations for the Lyon Oaks golf range to the low bidder, General Sports Turf, in the amount of $22,073.00. Fireworks for the 41h of July fireworks shows at Addison Oaks and Groveland Oaks to Colonial Fireworks Company in the amount of $16,000. Interior and exterior furniture for the new Red Oaks Clubhouse including 40 sled base stack chairs, ten round tables, four patio tables with 16 chairs, four umbrellas and bases from Steel Equipment Company in the amount of $10,533.84. Cabin furniture for the two new six -person cabins at Addison Oaks County Park to Moon Valley in the amount of $8,410.00. Four-wheel drive John Deere 4510 tractor with a front-end loader for Independence Oaks to Weingartz Supply in the amount of $21,573.00. Justification for the John Deere was noted as follows: • Commission currently owns two John Deere tractors and would like to keep our parts supply with the same vendor. • The John Deere has 39 HP diesel compared to 36 HP diesel for Cub Cadet. • The John Deere has 12 forward and 12 reverse transmission gears and the Cub Cadet has only 8 forward and 8 reverse gears. • The hydraulics on the John Deere has 2,500 max pressure for lifting and the Cub Cadet has 2,413 psi. 4-3 (Commission Meeting, March 10, 2004) • The PTO on the John Deere has 33 HP and the PTO on the Cub Cadet has 29.5 HP. • The rear tires are larger on the John Deere: 17.5x24 industrial tires compared to 13.6x24 on the Cub Cadet. • The lifting capacity for the 3-pt hitch on the John Deere is 2,500 lbs. and the Cub Cadet is 2,050 lbs. • The John Deere has a larger fuel capacity, with a 12.5-gallon tank compared to a 9.2-gallon tank on the Cub Cadet. Two lake aerators for Addison Oaks to the low bidder, MCI Aquatic Company, in the amount of $10,142.60. One 24 ft. mobile climbing wall for Mobile Recreation to the low bidder, Extreme Engineering, in the amount of $22,648.00. Purchase of 110 chaise lounge chairs for the Red Oaks and Waterford Oaks Waterparks to Taylor & Associates in the amount of $15,150.30. Two 20 ft. x 40 ft. frame tents for the Red Oaks Waterpark to Armbruster Manufacturing Company in the amount of $11,060.00. Funds for this expenditure will be transferred from the Operating Budget Contingency to the park's Small Tools line item. Large 3-point hitch fairway aerator for White Lake Oaks to the low bidder, Weingartz, in the amount of $16,840.00. Three Jacobsen riding greens mowers for White Lake Oaks, Springfield Oaks, and Lyon Oaks to the low bidder, W. F. Miller, in the amount of $48,094.00. Two Toro 109" 60 HP diesel rotary mowers for Glen Oaks and Red Oaks Golf Courses to the low bidder, Spartan, in the amount of $43,131.00 each, for a total purchase price of $86,262,00. Four Golf Express adaptive golf cars for the golf courses to Olivers LLC in the amount of $13,600.00. Riding 18 HP golf course greens aerator for White Lake Oaks to W. F. Miller in the amount of $14,872.00. Split the bid and award the purchase and delivery of a 30' x 60' pre -manufactured wood, curved beam pavilion for Addison Oaks to the low bidder, Timber Systems, in the amount of $13,779.00; plus award the purchase and delivery of a 20' x 28' pre -manufactured wood, curved beam pavilion for Lyon Oaks to the low bidder, RCP Manufacturing, in the amount of $4,830.00. Total purchase price for the two pavilions is $18,609.00. AYES: Crawford, Gregory, Korzon, Lewis, Palmer, Skarritt, VanderVeen, Vogt (8) NAYS: (0) Motion carried on a voice vote. STORMWATER DRAIN REPAIR — WATERFORD OAKS: 4-4 (Commission Meeting, March 10, 2004) Moved by Mr. VanderVeen, supported by Mr. Crawford to award the contract for the repair of the stormwater drain of the Waterford Oaks Court Games Complex, including excavating and removing 40 feet of corrugated metal pipe, saw cutting the asphalt, providing 21AA, 6A stone, and sand for the pipe bedding at the drive crossing, and removing the excavated material, to Pacitti and Forrest in the amount of $12,000.00. Funds for this expenditure will be transferred from the Operating Budget Contingency to the Waterford Oaks Tennis Complex Grounds Maintenance line item. AYES: Crawford, Gregory, Korzon, Lewis, Palmer, Skarritt, VanderVeen, Vogt (8) NAYS: (0) Motion carried on a voice vote. ADDITIONAL NINE HOLE GOLF DESIGN — LYON OAKS GOLF COURSE: Moved by Mr. Crawford, supported by Mr. VanderVeen to award the contract for the design of the additional nine holes of regulation golf for the northwest section of Lyon Oaks including design, grading plan, irrigation plan, landscaping and sundries to Arthur Hills/Steve Forrest and Associates in the amount of $75,000. Commission also approved an additional $25,000 for services rendered during the construction period for approximately 15 site visit reviews, for a total contract amount of $100,000,00. AYES: Crawford, Gregory, Korzon, Lewis, Skarritt, VanderVeen, Vogt (7) NAYS: Palmer (1) Motion carried on a voice vote. SPRINT CELL TOWER — ADDISON OAKS: Jody Schaffer, Assistant Corporation Counsel, presented two options for a proposed license agreement with Sprint to erect a cell tower at Addison Oaks. Moved by Mr. Skarritt, supported by Mr. Gregory to approve the option 1 License Agreement between the County of Oakland Parks and Recreation and Sprint Spectrum, LP for the construction and maintenance of a 190-ft. high monopole tower at Addison Oaks. Commission directed staff and Corporation Counsel to add the requirement of a regular inspection report, plus requested consideration to have Sprint provide a cash guarantee on the tower removal. AYES: Crawford, Gregory, Lewis, Palmer, Skarritt, VanderVeen, Vogt (7) NAYS: (0) Motion carried on a voice vote. 2004 COMMUNITY ASSISTANCE PROGRAM PROPOSAL: Moved by Mr. Palmer, supported by Mr. VanderVeen, to approve the 2004 Community Assistance Program for Mobile Recreation in the amount of $25,000.00, AYES: Gregory, Lewis, Palmer, Skarritt, VanderVeen, Vogt (6) 4-5 (Commission Meeting, March 10, 2004) NAYS: (0) Motion carried on a voice vote. OAK MANAGEMENT CONCESSION CONTRACT: Moved by Mrs. Vogt, supported by Mr. Palmer to approve the extension of the current negotiated rates of the concession contract between Oakland County Parks and Recreation Commission and Oak Management through December 31, 2005. AYES: Crawford, Gregory, Lewis, Palmer, Skarritt, VanderVeen, Vogt (7) NAYS: (0) Motion carried on a voice vote. ANNUAL PRACTICE FACILITY PASS — LYON OAKS: Moved by Mr. VanderVeen, supported by Mr. Palmer to approve an annual practice facility pass for the golf range at Lyon Oaks, as follows: Single $400 Family $700 (Husband/wife/2 children) Junior $300 (17 or under) AYES: Crawford, Gregory, Lewis, Palmer, Skarritt, VanderVeen, Vogt (7) NAYS: (0) Motion carried on a voice vote. PARK GENERAL INFORMATION AND REGULATIONS REVISIONS: Moved by Mr. Skarritt, supported by Mr. Palmer to approve the following revisions to the Parks General Information and Regulations Brochure, as recommended by staff and Corporation Counsel: Page 16, Section 17B. Fishing: Change to: All shanties must comply with the State of Michigan Fishing Laws. Page 18, Section 23. Firearms: abbreviate the approve change to read as follows: Provided further, that this Section shall not affect the rights of individuals who possess a valid Concealed Pistol License issued by the state of their residence. Back page cover: Red Oaks Golf Course Add address, phone numbers, and information AYES: Crawford, Gregory, Lewis, Palmer, Skarritt, VanderVeen (6) NAYS: (0) Motion carried on a voice vote. 4-6 (Commission Meeting, March 10, 2004) POLE BARN DONATION — SPRINGFIELD OAKS ACTIVITY CENTER: Executive Officer Richard reported on the status of the pole barns being donated to the Parks through Maple Grange, LLC. Corporation Counsel is working to develop agreements to facilitate this donation, which should be available for Commission review and approval at the April meeting. EXECUTIVE OFFICER'S REPORT: In addition to the Executive Officer's Report filed in the agenda, the following was noted: ---Design Resources, consultants retained to assess the repairs for the Addison Oaks Conference Center, have completed the assessment and prepared plans and specifications for bidding. ---The targeted marketing report for the 2004 summer season was provided for Commission information. ---An informational video on the upcoming 2004 Special Park Districts Forum was presented. NEW BUSINESS: ---Commissioner Crawford announced plans for a retirement party for his wife, Kathy, who is retiring after 25 years of service to the City of Novi as the Senior Coordinator. Commissioners were invited to attend the event, which will be held on Friday, March 19, from 5 to 10 p.m. at Central Park Estates on Beck Road. The meeting was adjourned at 10:53 a.m. The next Commission meeting will be 9:00 a.m. on Wednesday, April 7, 2004. Fred Korzon, Secretary Karen S. Kohn CPS/CAP, Recording Secretary 4-7 Move to approve the minutes of the March 10, 2004, regular meeting, with the following changes: On page 4-1, change Commissioners Present and Absent to reflect Commissioner Charles Palmer present and Commissioner John McCulloch absent. On page 4 — 2, change the sentence under Combined Statement of Operations to read, "The Combined Statement of Operations for the months ending December 31, 2003 and January 31, 2004 was accepted as filed. On page 4 — 2, add the following after Combined Statement of Operations: "CAPITAL IMPROVEMENT PROJECTS BUDGET UPDATE: The Capital Improvement Projects Budget Update as of December 31, 2003 was accepted as filed."