HomeMy WebLinkAboutMinutes - 2004.05.05 - 39141OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
May 5, 2004
Chairman Pecky Lewis called the meeting to order at 9:04 a.m. in the grill room of the Red Oaks Golf
Course Clubhouse.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary Fred Korzon, Hugh D. Crawford,
Vincent Gregory, John P. McCulloch, Charles Palmer, John Richards, J. David VanderVeen, Suzette Vogt
ALSO PRESENT:
Parks and Recreation
Oakland County Purchasing Division
Oakland County Corporation Counsel
Oakland County Board of Commissioners
Oakland County 4-H Fair Association
PUBLIC COMMENTS:
Ralph Richard, Executive Officer
Frank Trionfi, Administrator — Administration
Daniel Stencil, Administrator— Parks Operations
Joseph Figa, Chief of Design and Development
Michael Thibodeau, Chief of Golf
Jan Pung, Public Communications Officer
Sue Wells, Chief of Recreation
Sheila Cox, Accountant IV
Mike Donnellon, Architectural Engineer II
Jon Noyes, Architectural Engineer I
Sue Ball, Office Assistant II
Larry Gee, Park Maintenance Supervisor
Jim Dunleavy, Recreation Supervisor
Joan Daniels, Buyer
John Ross, Assistant Corporation Counsel
Pete Webster, Commissioner
LC Scramlin, General Manager
Dave Coleman, President
There were no comments made, nor questions asked, by the public.
APPROVAL OF MINUTES:
Moved by Mr. Crawford, supported by Mr. Richards to approve the minutes of the meeting
of March 10, 2004, with the following changes:
Page 4-1, reflect Commissioner Palmer's attendance as "excused absence."
Page 4-4, in the motion for the installation of cart path paving and recapping, exchange
"White Lake Oaks" for "Glen Oaks", and "Glen Oaks" for "White Lake Oaks."
AYES: Crawford, Gregory, Korzon, Lewis, McCulloch, Palmer, Richards, Skarritt, VanderVeen, Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF PAYMENTS:
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(Commission Meeting, May 5, 2004)
Moved by Mr. Korzon, supported by Mr. Richards to approve the Payment Approval
Summary, including:
- Internal Service Funds Payment Register for March, 2004 (FM 6, FY 2004)
- Internal Service Funds Journal Voucher Register for January, February, and March
(FM 4, 5 & 6, FY 2004)
- Oak Management, Inc. Credit for Services Rendered Register for January, February,
and March (FM 4, 5 & 6, FY 2004)
- Operating Transfers for January, February, and March (FM 4, 5 & 6, FY 2004)
- Payment Register, including Voucher & CIP Report for March (FM 6, FY 2004)
AYES: Crawford, Gregory, Korzon, Lewis, McCulloch, Palmer, Richards, Skarritt, VanderVeen, Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
COMBINED STATEMENT OF OPERATIONS:
Moved by Mr. Gregory, supported by Mr. Richards to accept the Combined Statement of
Operations for the month ending March 31, 2004 as filed.
AYES: Crawford, Gregory, Korzon, Lewis, McCulloch, Palmer, Richards, Skarritt, VanderVeen, Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
CAPITAL IMPROVEMENT PROJECTS BUDGET UPDATE:
The Capital Improvement Projects Budget Update as of March 31, 2004 was accepted as filed.
ACTIVITIES REPORT:
The Activities Reports for the months of February and March, 2004, were accepted as filed.
SPRINGFIELD OAKS MASTER PLAN:
Chief of Design and Development Joe Figa reviewed the highlights of the proposed changes for the
Springfield Oaks Activity Center master plan, including the proposed equestrian center, Ellis Barn,
equestrian trails, event camping, and a bark park area.
Two public hearings have been held for public input. Parks Commission will provide input at the next
meeting for incorporation into the plan, which will then be brought back for Parks Commission approval.
GLEN OAKS TREE REPLACEMENT:
Moved by Mr. VanderVeen, supported by Mr. Richards to award the bid for the purchase,
planting, maintenance, and warranty of 23 each 2'/2" caliper trees at Glen Oaks to Marine
City Nursery in the amount of $8,500. These trees will replace trees removed due to the
Emerald Ash Borer.
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(Commission Meeting, May 5, 2004)
AYES: Crawford, Gregory, Korzon, Lewis, McCulloch, Palmer, Richards, Skarritt, VanderVeen, Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
BIDS:
Moved by Mr. McCulloch, supported by Mr. Korzon to approve the following bids as
recommended by Parks and Purchasing staff:
Award the contract for the repairs to the back curved wall of the Red Oaks wave pool with
factory painted metal sheeting to the low bidder, Frisch, in the amount of $31,865.00, plus
a five percent contingency of $1,595.00, for a total budgeted amount of $33,460.00. The
amount of $8,460 from the Operating Budget Contingency will be transferred to the park's
Building Maintenance line item for this project.
Award the contract for the design and installation of a basic mini golf course at Groveland
Oaks to Hittle Construction in the amount of $103,000.00, plus a five percent contingency
of $5,150.00, for a total budgeted amount of $108,150.00. The amount of $82,150 will be
transferred from the Capital Improvement Projects Contingency to the project.
AYES: Crawford, Gregory, Korzon, Lewis, McCulloch, Palmer, Richards, Skarritt, VanderVeen, Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Skarritt, supported by Mr. Palmer to approve the purchase of irrigation field
controls and master controller for White Lake Oaks to Valley Turf in the amount of
$19,479.29.
AYES: Crawford, Gregory, Korzon, Lewis, McCulloch, Palmer, Richards, Skarritt, VanderVeen, Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Korzon, supported by Mr. Richards to approve the contract for the design
improvement plan for the Springfield Oaks Golf Course to Raymond Hearn in the amount
of $16,000.00; plus a five percent contingency in the amount of $800.00 for incidentals; for
a total budgeted amount of $16,800.00. The amount of $16,800.00 will be transferred from
the Operating Budget Contingency to the Springfield Oaks Golf Course Contracted
Services line item.
AYES: Crawford, Gregory, Korzon, Lewis, McCulloch, Palmer, Richards, Skarritt, VanderVeen, Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
Commission directed staff to consider the same design work be completed for White Lake Oaks.
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(Commission Meeting, May 5, 2004)
LEASE AGREEMENT — RED OAKS WATERPARK:
Moved by Mr. McCulloch, supported by Mr. Palmer to approve the agreement between the
County of Oakland (through the Parks and Recreation Commission) and the George W.
Kuhn Drainage District for the lease of the Red Oaks Waterpark for 50 years, in the
amount of $1.00 per year, with an option to renew. The agreement will be forwarded to the
Oakland County Board of Commissioners for approval.
AYES: Crawford, Gregory, Korzon, Lewis, McCulloch, Palmer, Richards, Skarritt, VanderVeen, Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
LEASE AGREEMENT — RED OAKS GOLF COURSE:
Moved by Mr. McCulloch, supported by Mr. Palmer to approve the agreement between the
County of Oakland (through the Parks and Recreation Commission) and the George W.
Kuhn Drainage District for the lease of the Red Oaks Golf Course for 50 years, in the
amount of $1.00 per year, with an option to renew. The agreement will be forwarded to the
Oakland County Board of Commissioners for approval.
AYES: Crawford, Gregory, Korzon, Lewis, McCulloch, Palmer, Richards, Skarritt, VanderVeen, Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
COMMUNITY SERVICE GARDEN LETTER OF UNDERSTANDING — SPRINGFIELD OAKS:
Moved by Mr. VanderVeen, supported by Mr. Crawford to authorize Chairman Pecky
D. Lewis, Jr. sign a Letter of Understanding to allow Community Corrections the use
of approximately eight (8) acres of land at the Springfield Oaks Activity Center for a
garden.
AYES: Crawford, Gregory, Korzon, Lewis, McCulloch, Palmer, Richards, Skarritt, VanderVeen, Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
EXECUTIVE OFFICER'S REPORT:
As part of the Executive Officer's Report filed in the agenda, the following was noted:
---Staff was notified that the grant applications for the Amphitheater entertainment and Emerald Ash Borer
tree replacement have been denied funding.
---Staff was contacted by the Court and Law Enforcement Management Information Systems (CLEMIS) for
Commission consideration for the placement of a radio tower in Orion Oaks County Park. Staff advised
them to obtain local approval before bringing a formal request to the Parks Commission.
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(Commission Meeting, May 5, 2004)
---Date for the annual Parks tour was set for Wednesday, June 23. Parks staff will contact the Board of
Commissioners with the date and additional information.
---Construction of the safety path on Clarkston Road between Joslyn and Baldwin roads began May 1. Once
completed, there will be a safety path bordering three sides of Orion Oaks.
---Staff provided a brief status report on the Ellis and pole barns destined for relocation to Springfield Oaks.
---Dedication of the youth group campground at Independence Oaks is scheduled for Saturday, May 1.
ADJOURNMENT:
The meeting was adjourned at 10:21 a.m.
The next Commission meeting will be 9:00 a.m. on Wednesday, June 2, 2004.
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Fred Korzon, Secretar) Karen S. Kohn CPS/CAP, Recording Secretary
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