HomeMy WebLinkAboutMinutes - 2004.11.10 - 39142OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
November 10. 2004
Chairman Pecky D. Lewis, Jr. called the meeting to order at 11:23 a.m. in the commission room of the Parks
and Recreation Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary Fred Korzon, Hugh Crawford,
Vincent Gregory, Charles Palmer
COMMISSION MEMBERS ABSENT:
John P. McCulloch, John Richards, J. David VanderVeen, Suzette Vogt
ALSO PRESENT:
Parks and Recreation
Oakland County Purchasing Division
Oakland County 4-H Fair Association
Oakland County Sheriff's Office
Oakland County Corporation Counsel
PUBLIC COMMENTS:
There were no public comments or questions.
INTRODUCTION:
Ralph Richard, Executive Officer
Frank Trionfi, Administrator — Administration
Joseph Figa, Chief of Design and Development
Jan Pung, Public Communications Officer
Mike Thibodeau, Chief of Golf
Sue Wells, Chief of Recreation
Sheila Cox, Accountant IV
Clyde Herb, Chief of Park
Marge Gatliff, Trails Network Coordinator
Joan Daniels, Buyer
LC Scramlin, General Manager
Dave Coleman, President
Sgt. Ken Hurst
John Ross, Assistant Corporation Counsel
Chief of Parks Clyde Herb introduced Sgt. Ken Hurst, who recently replaced Sgt. Mike Searing for the Parks
Division of the Oakland County Sheriffs Office.
ACTIVITY REPORT:
The Activity Report for September, 2004 was accepted as filed.
GOLF COURSE IMPROVEMENTS — SPRINGFIELD OAKS:
Chief of Golf Mike Thibodeau presented information on the golf course improvements at Springfield Oaks,
as proposed by Raymond Hearn Golf Course Design, including phases, timeline, and budget.
APPROVAL OF MINUTES:
Moved by Mr. Crawford, supported by Mr. Gregory to approve the minutes of the meeting
of October 6, 2004, with the following correction:
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(Commission Meeting, November 10, 2004)
At the bottom of page 4 — 4, add the following item after the Lyon Oaks North Recreation
field Phase II Development:
OAK MANAGEMENT CONTRACT ADJUSTMENT:
Moved by Mr. Skarritt, supported by Mr. Palmer to approve the adjustment to the contract
with Oak Management, Inc. by reducing the rental rate of ten percent (10%) to five percent
(5%) and the current utility rate of twenty-five percent (25%) to zero percent (0%) at White
Lake Oaks from October 1, 2004 through December 31, 2004.
AYES: Gregory, Lewis, Palmer, Skarritt, VanderVeen, Vogt (6)
NAYS: (0)
Motion carried on a voice vote.
AYES: Crawford, Gregory, Korzon, Lewis, Palmer, Skarritt (6)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF PAYMENTS:
Moved by Mr. Korzon, supported by Mr. Gregory to approve the Payment Approval
Summary, including:
- Internal Service Funds Payment Register for September, 2004 (FM 12, FY 2004)
- Internal Service Funds Journal Voucher Register for September, 2004 (FM 12, FY
2004)
- Oak Management Credit for Services Rendered Register for July, August & September
(FM10, 11 & 12, FY 2004)
- Operating Transfers for July, August & September (FM10, 11 & 12, FY 2004)
- Payment Register, including Voucher & CIP Report for September (FM 12, FY 2004)
AYES: Crawford, Gregory, Korzon, Lewis, Palmer, Skarritt (6)
NAYS: (0)
Motion carried on a voice vote.
COMBINED STATEMENT OF OPERATIONS:
The Combined Statement of Operations for the month ending September 30, 2004 was accepted as filed.
CAPITAL IMPROVEMENT PROJECTS BUDGET REPORT:
The Capital Improvement Projects Budget Report for the month of September 30, 2004, was accepted as
filed.
OAKLAND COUNTY 4-H FAIR ASSOC./SPRINGFIELD OAKS ACTIVITY CENTER MANAGEMENT
CONTRACT EXTENSION:
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(Commission Meeting, November 10, 2004)
Moved by Mr. Skarritt, supported by Mr. Palmer to approve a one-year extension of
Contract #BO 202083 with the Oakland County 4-H Fair Association to manage the
Springfield Oaks Activity Center.
AYES: Crawford, Gregory, Korzon, Lewis, Palmer, Skarritt (6)
NAYS: (0)
Motion carried on a voice vote.
BID:
Moved by Mr. Palmer, supported by Mr. Gregory to award the contract for the rental of a
helicopter to perform aerial deer surveys to Magnum Helicopters in the amount of $240/hr
for 2-seat helicopter and $580/hr for 4-seat helicopter, not to exceed $10,000.
AYES: Crawford, Gregory, Korzon, Lewis, Palmer, Skarritt (6)
NAYS: (0)
Motion carried on a voice vote.
2005 GET MICHIGAN YOUTH MOVING MRPA GRANT REQUEST:
Moved by Mr. Skarritt, supported by Mr. Palmer to adopt the following resolution to submit
a grant application to the 2005 Get Michigan Youth Moving MRPA Grant:
WHEREAS, the Oakland County Parks and Recreation Commission has applied
for a $5,000 Get Michigan Youth Moving mini -grant for the "Girls on the Run" Program
through the Michigan Recreation and Park Association; and
WHEREAS, the "Girls on the Run" Program was developed in response to the
need for an educational, nutritional and physical fitness program based on input from
community organizations, parks and recreation department directors, and Oakland County
Parks and Recreation Commission and staff members; and
WHEREAS, the "Girls on the Run" Program meets the Oakland County Parks and
Recreation Commission's goals and objectives of innovative specialized recreation
programs and healthy experiences; and
WHEREAS, the goals and objectives will assist the Oakland County Parks and
Recreation Commission in determining future specialized recreation programs, in providing
these programs to communities and organizations where these resources are otherwise
unavailable and to increase exposure and appreciation for educational, nutritional and
physical fitness programs.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission accepts the "Girls on the Run" mini -grant application in the amount
of $5,000 through the Michigan Recreation and Parks Association.
AYES: Crawford, Gregory, Korzon, Lewis, Palmer, Skarritt (6)
NAYS: (0)
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(Commission Meeting, November 10, 2004)
Motion carried on a voice vote.
GLEN OAKS GRILL ROOM UPDATE:
Moved by Mr. Palmer, supported by Mr. Crawford to award the contract for the installation
of the mechanical equipment for the Glen Oaks Grill Room renovation to DanBoise
Mechanical Inc. in the amount of $130,116, plus a contingency in the amount of $2,884,
for a total budgeted amount of $133,000.
AYES: Crawford, Gregory, Korzon, Lewis, Palmer, Skarritt (6)
NAYS: (0)
Motion carried on a voice vote.
Chief of Design and Development Joe Figa also noted that parks staff will perform the following work as part
of the project:
• All demolition, including installation of ceiling area planking, for the installation of all ductwork
• The installation of new HVAC to be connected to existing gas and electrical lines
• The installation of two exhaust fans
• Ductwork to be stubbed for existing 5-ton HVAC to 25-ton HVAC
OAKLAND COUNTY GOLF COURSE INFORMATION UPDATE:
Parks staff made a presentation at the November 8 General Government Committee Meeting updating the
county commissioners on the Oakland County golf courses. The same packet of information was also
provided to the Parks Commissioners.
EXECUTIVE OFFICER'S REPORT:
The Executive Officer's Report was as filed in the agenda.
ADJOURNMENT:
The meeting was adjourned at 11:54 a.m.
The next Commission meeting will be 9:00 a.m. on Wednesday, December 1, 2004.
Fred Korzon, Secretary Karen S. Kohn CPS/CAP, Recording Secretary
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