HomeMy WebLinkAboutMinutes - 2004.09.08 - 39144OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
September 8, 2004
Vice Chairman Richard Skarritt called the meeting to order at 9:01 a.m. in the commission room of the
Parks and Recreation Commission's administration office.
COMMISSION MEMBERS PRESENT:
Vice Chairman Richard Skarritt, Hugh D. Crawford, Vincent Gregory, Fred Korzon, John P. McCulloch,
Charles Palmer, John Richards, J. David VanderVeen, Suzette Vogt
COMMISSION MEMBERS ABSENT:
Chairman Pecky D. Lewis, Jr.
ALSO PRESENT:
Parks and Recreation
Oakland County Purchasing Division
Oakland County Corporation Counsel
Oakland County 4-H Fair Association
Oakland County Community Corrections
Springfield Township Parks and Rec.
RBI 33, LLC
PUBLIC COMMENTS:
Ralph Richard, Executive Officer
Frank Trionfi, Administrator —Administration
Daniel Stencil, Administrator — Parks Operations
Joseph Figa, Chief of Design and Development
Michael Thibodeau, Chief of Golf
Jan Pung, Public Communications Officer
Sue Wells, Chief of Recreation
Clyde Herb, Chief of Parks
Sheila Cox, Accountant IV
Mike Donnellon, Architectural Engineer II
Jon Noyes, Architectural Engineer I
Joan Daniels, Buyer
John Ross, Assistant Corporation Counsel
LC Scramlin, General Manager
Dave Coleman, President
Ray Cummings, Treasurer
Dave Ax
Art Noreen
Barb Hankey, Manager
Dorothy Lalone, Commissioner
Tim Birtsas, Owner
There were no comments made, nor questions asked, by the public.
APPROVAL OF MINUTES:
Moved by Mr. Crawford, supported by Mr. Gregory to approve the minutes of the meeting
of July 21, 2004, as written.
AYES: Crawford, Gregory, Korzon, McCulloch, Palmer, Richards, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF PAYMENTS:
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Moved by Mr. Korzon, supported by Mr. Gregory to approve the Payment Approval
Summary, including:
- Internal Service Funds Payment Register for June and July, 2004 (FM 9 & 10, FY
2004)
- Internal Service Funds Journal Voucher Register for April, May & June (FM 7, 8 & 9,
FY 2004)
- Oak Management, Inc., Credit for Services Rendered Register for April, May & June
(FM 7, 8 & 9, FY 2004)
- Operating Transfers for April, May & June (FM 7, 8 & 9, FY 2004)
- Payment Register, including Voucher & CIP Report for June & July (FM 9 & 10, FY
2004)
AYES: Crawford, Gregory, Korzon, McCulloch, Palmer, Richards, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
COMBINED STATEMENT OF OPERATIONS:
Moved by Mr. Palmer, supported by Mr. Crawford to accept the Combined Statements of
Operations for the months ending June 30 and July 31, 2004 as filed.
AYES: Crawford, Gregory, Korzon, McCulloch, Palmer, Richards, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
CAPITAL IMPROVEMENT PROJECTS BUDGET REPORT:
The Capital Improvement Projects Budget Report as of June 30, 2004 was accepted as filed.
ACTIVITIES REPORT:
The Activities Report for the month of July, 2004, was accepted as filed.
2004 OPERATING BUDGET AMENDMENT:
Moved by Mr. Korzon, supported by Mr. Richards to amend the 2004 Operating Budget by
approving the transfer of $439,566 from the 2004 Operating Budget Contingency to the
following budget centers:
• Administration: $121,141 to Indirect Costs
• Glen Oaks Golf Course: $9,650 to Grounds Maintenance
• Lyon Oaks Golf Course: $70,000 to Part Time Salaries; $8,400 to Fringe Benefits;
$30,000 to Utilities; $8,000 to Merchandise for Resale, $1,425 to Small Tools; and
$13,625 to Grounds Maintenance
• Red Oaks Golf Course: $32,700 to Small Tools
• White Lake Oaks: $4,700 to Grounds Maintenance
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• Addison Oaks: $4,700 to Grounds Maintenance
• Groveland Oaks: $4,700 to Grounds Maintenance
• Independence Oaks: $4,700 to Grounds Maintenance
• Lyon Oaks Park: $4,875 to Grounds Maintenance
• Orion Oaks: $4,100 to Part Time Salaries
• Springfield Oaks Activities Center: $4,700 to Grounds Maintenance
• Waterford Oaks Activities Center: $10,350 to Grounds Maintenance
• Red Oaks Waterpark: $32,500 to Building Maintenance; $53,300 to Utilities; and
$12,500 to Grounds Maintenance
• Waterford Oaks Tennis Complex: $3,500 to Water and Sewer Charges
AYES: Crawford, Gregory, McCulloch, Palmer, Richards, Skarritt, VanderVeen, Vogt (8)
NAYS: (0)
Motion carried on a voice vote.
2005 OPERATING BUDGET ADOPTION:
Moved by Mr. McCulloch, supported by Mr. Palmer to approve the adoption of the Oakland
County Parks and Recreation Commission's 2005 General Appropriations Act
incorporating the 2005 Operating Budget and to approve the adoption of the Commission's
2005 Capital Improvement Projects Budget.
Commissioner Palmer requested staff investigate the current cost to the Parks of Downtown Development
Authorities and prepare a report for Commission review at a future meeting.
ROLL CALL VOTE:
AYES: Crawford, Gregory, Korzon, McCulloch, Palmer, Richards, Skarritt, VanderVeen, Vogt (9)
NAYS: (0)
A sufficient majority having voted, the motion carried.
RECREATION MASTER PLAN AMENDMENT:
Moved by Mr. VanderVeen, supported by Richards to amend the February 6, 2002 Parks
Recreation Master Plan Update by adding the following to the strategic plan:
Appendix A: Oakland County Parks and Recreation Strategic Plan, page 123, Goal Two,
Strategic Objective Task 5.2.3-2 Consider acquisition and/or management of natural areas
for the enhancement of wildlife corridors.
Chapter 5: Recommendations and Action Program, Capital Improvements Schedule, Page
117; add the Capital Improvement Budget and 4-Year Forecast for Fiscal Year October 1,
2004 — September 30, 2005.
Also, to adopt the following resolution to amend the Master Plan Update:
WHEREAS, the Oakland County Parks and Recreation Commission has adopted
the "February 6, 2002 Parks Recreation Master Plan Update;" and
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WHEREAS, supplemental objectives were developed in response to identified
needs and deficiencies to be incorporated into the "February 6, 2002 Parks Recreation
Master Plan Update;" and
WHEREAS, the goals and objectives will assist the Oakland County Parks and
Recreation Commission in determining future planning by lending direction while remaining
flexible to allow for adjustments by creative and responsible management.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission adopts the "February 6, 2002 Parks Recreation Master Plan
Update" as amended.
ROLL CALL VOTE:
AYES: Crawford, Gregory, Korzon, McCulloch, Palmer, Richards, Skarritt, VanderVeen, Vogt (9)
NAYS: (0)
A sufficient majority having voted, the motion carried.
REVISED MASTER PLAN — SPRINGFIELD OAKS:
Chief of Design and Development Joe Figa reported that two public hearings were held for public input on
the revised Springfield Oaks master plan, which was presented to the Parks Commission on May 5, 2004;
no additional comments have been received.
Moved by Mr. Palmer, supported by Mr. Richards to adopt the revised master plan for
Springfield Oaks.
AYES: Crawford, Gregory, Korzon, McCulloch, Palmer, Richards, Skarritt, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
Commissioner McCulloch requested staff compile a mini -business plan for the Springfield Oaks Activities
Center, including planned procedures for targeting the commission's annual operating expense of $200,000,
a five-year timeline, required township approvals, and who will be responsible for each goal. Staff will
present the plan to the commission within the next few months.
ELLIS BARN DONATION AGREEMENT:
Park staff, in cooperation with Assistant Corporation Counsel John Ross, Springfield Oaks General
Manager LC Scramlin, and RBI 33 co-owner Tim Birtsas, prepared donation documents to allow the Parks
Commission to accept the Ellis Barn and outbuildings, plus amend the professional services contract with
4-H to include the donated buildings at Springfield Oaks.
Staff recommended approval of the donation agreement for the Ellis Barn; the donation agreement for the
two machinery buildings, one smokehouse, and one privy; plus the professional services contract
amendment, as presented.
Vice Chairman Skarritt reported that the Road Commission for Oakland County approved the grant for the
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Ellis Barn at their last meeting.
Moved by Mr. Gregory, supported by Mr. Crawford to approve the donation agreement with
RBI 33, LLC for the Ellis Barn; the donation agreement with RBI 33, LLC for the two
machinery buildings, one smokehouse, and one privy; plus the professional services
contract amendment with Oakland County 4-H to include the buildings at Springfield Oaks.
The donation agreement for the Ellis Barn will be forwarded through the committees for
final approval by the Oakland County Board of Commissioners.
AYES: Crawford, Gregory, Korzon, McCulloch, Palmer, Richards, Skarritt, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
GREENHOUSE DONATION — SPRINGFIELD OAKS AND LYON OAKS:
Moved by Mr. VanderVeen, supported by Mr. Crawford to approve the donation agreement
with Bordine Nursery Ltd. for a 32' by 156' greenhouse for use at the community service
gardens at Springfield Oaks and Lyon Oaks.
AYES: Crawford, Gregory, Korzon, McCulloch, Palmer, Richards, Skarritt, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
an
Staff noted that the bids for Item C for the park entry signs came in under the limit for Commission approval,
plus the bids for Item I came in over budget and are still being reviewed. Commission concurred with staffs
recommendation to remove these items from the agenda.
Moved by Mr. McCulloch, supported by Mr. Palmer to award the bid for the purchase and
installation of a pump station for the irrigation system at Springfield Oaks to the low bidder,
Dutton Irrigation, in the amount of $94,300.00, plus a five percent contingency of $4,715,
for a total budgeted amount of $99,015.00.
AYES: Crawford, Gregory, Korzon, McCulloch, Palmer, Richards, Skarritt, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. McCulloch, supported by Mr. Palmer to split the bid and award the contract
for the Base Bid, Alternate #2 and Alternate #3 to paint the exterior structures of the Red
Oaks Waterpark, the logo over the pool, and the historical Davis house at Springfield Oaks
to the low bidder, Industrial Painting, for $20,300.00; and award the contract for Alternate
#1 to paint the waterslides at Red Oaks Waterpark to the low bidder, Jarvis Painting, in the
amount of $5,675.00; plus a ten percent contingency of $2,597.00, for a total budgeted
amount of $28,572.00.
AYES: Crawford, Gregory, Korzon, McCulloch, Palmer, Richards, Skarritt, VanderVeen, Vogt (9)
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NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Korzon, supported by Mr. Gregory to approve the following items as
reviewed and recommended by Purchasing and Park staff:
Purchase of a Treasure Chest Obstacle Course inflatable for Mobile Recreation to the low
bidder, Party Express, in the amount of $11,600.00.
Approval of a transfer of $33,005.00 from the 2004 Capital Improvement Projects
Contingency to the Lyon Oaks Asphalt Walkways, Day Use Project, #55772 to pave 1,875
linear feet of the new entrance trail plus install two culverts.
Approve the expenditure of $2,240.90 for additional cost to install the campground well at
Addison Oaks, for the additional 206 feet over the bid, plus upgrade the pump to 5-hp,
which was required because of the depth. Also approve the transfer of $2,240.90 from the
Capital Improvement Projects Contingency to the Addison Oaks Water System,
Campground D, Project #15778.
Approve the expenditure of $529.00 for additional asphalt removal and extra curbing
installation for the Glen Oaks parking lot curbing project.
AYES: Crawford, Gregory, Korzon, McCulloch, Palmer, Richards, Skarritt, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Crawford, supported by Mr. Richards to approve the use of the remaining
$10,000.00 from the Addison Oaks Banquet/Conference Center Repair Project budget for
the garden slate and brick walk repair, flat roof repair, bat removal, deck handrail repair,
and drainage correction; plus approve the transfer of $11,487.00 from the Operating
Budget Contingency to the Addison Oaks Building Maintenance Budget item.
AYES: Crawford, Gregory, Korzon, McCulloch, Palmer, Richards, Skarritt, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Palmer, supported by Mrs. Vogt to award the contract for the construction
of a ZY wall on an existing footing, including the necessary sawcutting, concrete and slate
removal, and new trench footings where required, at the Twin Chimneys shelter at
Independence Oaks to the low bidder, Held & Held, in the amount of $30,000.00, plus a
five percent contingency of $1,500.00, for a total budgeted amount of $31,500.00. Also,
award a separate contract for the Base Bid to construct a 2'3" decorative block wall with
a 3" pre -cast masonry cap, plus Alternate #1 to demolish and remove the existing brick
masonry wall, at the recreational pavilion at Groveland Oaks to the low bidder, Held &
Held, in the amount of $25,200.00, plus a five percent contingency of $1,260.00, for a total
budgeted amount of $26,460.00.
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(Commission Meeting, )Detober-6; 2004)
AYES: Crawford, Gregory, Korzon, McCulloch, Palmer, Richards, Skarritt, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
EXECUTIVE SESSION:
Moved by Mr. Palmer, supported by Mrs. Vogt to adjourn to an Executive Session for the
purpose of discussing proposed land acquisitions.
AYES: Crawford, Gregory, Korzon, McCulloch, Palmer, Richards, Skarritt, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
The meeting was adjourned to Executive Session at 10:32 a.m.
The meeting was re -convened at 10:44 a.m.
PROPOSED LAND ACQUISITION:
Moved by Mr. Palmer, supported by Mr. VanderVeen to authorize staff to proceed with
negotiations as discussed in the Executive Session.
AYES: Crawford, Gregory, Korzon, McCulloch, Palmer, Richards, Skarritt, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
EXECUTIVE OFFICER'S REPORT:
As part of the Executive Officer's Report filed in the agenda, the following was noted:
---Fall rates for the golf courses were distributed to the commissioners for their information.
ADJOURNMENT:
The meeting was adjourned at 10:47 a.m.
The next Commission meeting will be 9:00 a.m. on Wednesday, October 6, 2004.
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Fred Korzon, Secretary Karen S. Kohn CPS/CAP, Recording Secretary
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