HomeMy WebLinkAboutMinutes - 2005.12.07 - 39147OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
December 7, 2005
Chairman Pecky D. Lewis, Jr. called the meeting to order at 9:05 a.m. in the commission room
of the Parks and Recreation Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary J. David VanderVeen,
Hugh D. Crawford, Vincent Gregory, Martin Knollenberg, John McCulloch, Charles Palmer, John
Richards, Suzette Vogt
ALSO PRESENT:
Parks and Recreation
Oakland County Corporation Counsel
Oakland County 4-H Fair
Oakland County Facilities Management
PUBLIC COMMENTS:
Ralph Richard, Executive Officer
Daniel Stencil, Administrator — Parks Operations
Frank Trionfi, Administrator — Parks Administration
Joe Figa, Chief of Design and Development
Mike Thibodeau, Chief of Golf
Clyde Herb, Chief of Parks
Janet Pung, Public Communications Officer
Sue Wells, Chief of Recreation
Sheila Cox, Accountant IV
John Ross, Assistant Corporation Counsel
L.C. Scramlin, General Manager
Mike Hughson, Property Management Specialist
There were no public comments or questions.
APPROVAL OF MINUTES:
Moved by Mr. Crawford, supported by Mr. Richards to approve the minutes of the
meeting of November 2, 2005, with the following corrections:
Add Mr. Knollenberg's name to every "aye" voice vote after the Approval of
Payments.
Under Catalpa Park, on page 4 — 3, add the following comment: "Commissioner
Palmer suggested the Parks Commission recuse themselves from any
involvement in the negotiations for the Catalpa Park property."
AYES: Crawford, Gregory, Knollenberg, Lewis, McCulloch, Palmer, Richards, Skarritt,
VanderVeen, Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
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(Commission Meeting, December 7, 2005)
APPROVAL OF PAYMENTS:
Moved by Mr. Crawford, supported by Mr. VanderVeen to approve the Payment
Approval Summary, including:
- Internal Service Funds Journal Voucher Register for July, August, &
September (FM 10, 11 & 12, FY 2005)
- Oak Management Corp Credit for Services Rendered Register for July,
August, & September (FM 10, 11 & 12, FY 2005)
- Operating Transfers for July, August, & September (FM 10, 11 & 12, FY 2005).
AYES: Crawford, Gregory, Knollenberg, Lewis, McCulloch, Palmer, Richards,. Skarritt,
VanderVeen, Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
COMBINED STATEMENT OF OPERATIONS:
Moved by Mr. Crawford, supported by Mr. Palmer to approve the Combined
Statement of Operations for the month ending September 30, 2005.
AYES: Crawford, Gregory, Knollenberg, Lewis, McCulloch, Palmer, Richards, Skarritt,
VanderVeen, Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
CAPITAL IMPROVEMENT PROGRAM BUDGET REPORT:
Moved by Mr. Palmer, supported by Mr. Gregory to approve the Capital
Improvement Program Budget Report as of September 30, 2005.
AYES: Crawford, Gregory, Knollenberg, Lewis, McCulloch, Palmer, Richards, Skarritt,
VanderVeen, Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
Executive Officer Richard reported that the Michigan Natural Resources Trust Fund, as its
meeting of December 6, 2005, approved the Commission's grant in the amount of $1,440,000 for
the acquisition of the Highland Township property. Part of the success in this effort was due to the
letters from various groups in support of this project; thank you letters, on behalf of the Parks
Commission, will be sent in response.
ACTIVITY REPORT:
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(Commission Meeting, December 7, 2005)
The Activity Report for the month of October was accepted as filed.
CATALPA PARK:
Commission reiterated their position of recusing themselves from any involvement in the
negotiations for the Catalpa Park property and directed staff to refer any additional inquiries on
this issue to Property Management Specialist Mike Hughson.
BID ITEM: LOADER/BACKHOE TRACTOR — TECHNICAL SUPPORT:
Moved by Mr. Palmer, supported by Mr. Richards to award the purchase of a
backhoe/loader tractor for Technical Support to the low bidder, Munn Ford Tractor,
in the amount of $93,129, less a trade in of a 1987 JD 210C for $16,000, for a total
purchase amount of $77,129.
AYES: Crawford, Gregory, Knollenberg, Lewis, McCulloch, Palmer, Richards, Skarritt,
VanderVeen, Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
SUMMER 2005 — MARKETING REPORT HIGHLIGHTS:
Public Communications Officer Jan Pung reviewed the highlights of the Summer 2005 Marketing
Report, including the significant impact of the web site, with nearly 6,000 daily visitors for the
months of July and August; coupon redemption program, with more than 11,000 coupons
redeemed for use at the waterparks, group camping, camper packages, discount booklets, et al;
and the successful season at both waterparks, which was reflected in significant increases in
attendance at both waterparks.
Ms. Pung also shared details on the new golfer loyalty program at the golf courses, plus
disappointing results from a postcard mailing to more than 70,000 south Oakland households that
directed the recipients to the web site for a coupon.
Commissioner suggested continuing the mailing program, but include the $2 off coupon directly
on it, rather than making the recipient download it from the Parks web site.
2005 WATERPARK EVALUATIONS — WATERFORD OAKS AND RED OAKS:
Chief of Recreation Sue Wells shared results from thewaterpark evaluations for the 2005 summer
season, reporting on record attendance; lifeguard rescues; swim lessons, including new evening
lessons; plus programs, such as the river walk for exercise and dog swim, both held at Red Oaks.
FIRST TEE SURVEY:
Executive Officer Richard shared results of a "first tee" survey conducted by golf staff for
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approximately one, month at Springfield Oaks, Lyon Oaks, and Glen Oaks. Golfers were asked
what other courses they play, what city they live in, how many times a week they play golf, and
their reason for choosing that particular course.
2006 MASTER CALENDAR:
A draft of the proposed 2006 master calendar was distributed for commission input and approval
at the January 4, 2006 meeting.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's Report filed in the agenda, the following was noted:
---The boiler at the Springfield Oaks Activities Center must be replaced, having completely broken
down last weekend. Staff has temporary heating in place and is in the process of getting the old
unit replaced. Cost information will be brought back to the Commission at the next meeting, for
approval of the expenditure.
LC Scramlin announced that Michigan Geocaching Organization has just booked their six -day
Midwest Regional Event at the Springfield Oaks Activities Center this coming July. This event will
use the entire facility and include contests and vendors.
---The Fridge at Waterford Oaks is scheduled to open for the season on Friday, December 16.
The meeting was adjourned at 10:30 a.m.
The next Comnission meeting will be at 9:00 a.m. on Wednesday, January 4, 2006.
J. David VanderVeen, Secretary Karen S. Kohn CPS/CAP, Recording Secretary
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