HomeMy WebLinkAboutMinutes - 2005.02.02 - 39148OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
February 2, 2005
Chairman Pecky D. Lewis, Jr. called the meeting to order at 9:04 a.m. in the commission room of the Parks
and Recreation Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary J. David VanderVeen, Hugh
Crawford, Vincent Gregory, Martin Knollenberg, John P. McCulloch, John Richards, Suzette Vogt
COMMISSION MEMBERS ABSENT:
Charles Palmer
ALSO PRESENT:
Parks and Recreation
Oakland County Purchasing Division
Oakland County 4-H Fair Association
Oakland County Corporation Counsel
RBI 33, Inc.
WELCOME:
Ralph Richard, Executive Officer
Frank Trionfi, Administrator — Administration
Daniel Stencil, Administrator — Parks Operations
Joseph Figa, Chief of Design and Development
Mike Thibodeau, Chief of Golf
Sue Wells, Chief of Recreation
Janet Pung, Public Communications Officer
Clyde Herb, Chief of Parks
Sheila Cox, Accountant IV
Jon Noyes, Architectural Engineer I
Joan Daniels, Buyer
Amy Earl
Dave Coleman, President
LC Scramlin, General Manager
John Ross, Assistant Corporation Counsel
Tim Birtsas, Co-owner
Chairman Lewis welcomed Martin Knollenberg to the Parks Commission, who replaces Fred Korzon as a
citizen board member.
PUBLIC COMMENTS:
There were no public comments or questions.
RECOGNITION:
Executive Officer Richard commented that Administrator — Parks Administration Frank Trionfi is completing
his tenure as treasurer of the Michigan Recreation and Park Association (MRPA) after having served three
years in that capacity. Also, Administrator — Parks Operations Dan Stencil will be sworn in as president of
MRPA next week during the annual conference.
APPROVAL OF MINUTES:
Moved by Mr. Crawford, supported by Mr. Gregory to approve the minutes of the meeting
of January 5, 2005, with the following correction:
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(Commission Meeting, February 2, 2005)
Add the following on page 4 — 4 just before the Executive Session:
RECOGNITION:
Chairman Lewis acknowledged the contributions made by Secretary Fred Korzon during
his tenure, congratulating him and presenting him with a plaque and pass in recognition
of his years of service to the Parks Commission.
AYES: Crawford, Gregory, Knollenberg, Lewis, McCulloch, Richards, Skarritt, Vogt (8)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF PAYMENTS:
Moved by Mr. Crawford, supported by Mr. Richards to approve the Payment Approval
Summary, including:
- Internal Service Funds Payment Register for December, 2004 (FM 3, FY 2005)
- Internal Service Funds Journal Voucher Register for October, November & December
(FM 1, 2, & 3, FY 2005)
- Operating Transfers for October, November, & December (FM 1, 2, & 3, FY 2005)
- Payment Register for December (FM 3, FY 2005)
AYES: Crawford, Gregory, Knollenberg, Lewis, McCulloch, Richards, Skarritt, Vogt (8)
NAYS: (0)
Motion carried on a voice vote.
ACTIVITIES REPORTS:
In response to Commission inquiry at the January meeting, staff reported the average group size at the
waterparks is 65 people.
The Activities Reports for the months of November and December, 2004 were accepted as filed.
CONTROLLED DEER MANAGEMENT PROGRAM — INDEPENDENCE OAKS:
Moved by Mr. Skarritt, supported by Mr. Crawford to approve a three-year controlled deer
management program, with four shotgun dates and two muzzleloader dates, beginning in
2005 at Independence Oaks.
AYES: Crawford, Gregory, Knollenberg, Lewis, McCulloch, Richards, Skarritt, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
BIDS:
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(Commission Meeting, February 2, 2005)
Moved by Mr. McCulloch, supported by Mrs. Vogt to approve the following bid items as
filed in the agenda and reviewed and recommended by staff and Purchasing:
Three Aqua Cycle rental paddle boats for Independence Oaks to American Pleasure
Products in the amount of $6,082.00.
One 56 hp diesel John Deere tractor for the Springfield Oaks Activity Center to the low
bidder, AIS Construction Equipment, in the amount of $25,001.94.
Two 72" riding mowers for Orion Oaks to the low bidder, Weingartz Supply, in the amount
of $16,781.80.
One four-wheel drive John Deere 4320 tractor with a front-end loader and backhoe for
Addison Oaks to the low bidder, Weingartz Supply, in the amount of $28,089.73.
Three Toro riding greensmowers, one for Lyon Oaks and two for Glen Oaks, to the low
bidder, Spartan Distributors, in the amount of $57,972.00.
One 39 hp John Deere tractor with a front-end loader and 60" front broom for Lyon Oaks
to the low bidder, AIS Construction Equipment, in the amount of $29,128.04.
One 27 hp outfront rotary mower for Lyon Oaks to the low bidder, Weingartz Supply, in the
amount of $8,080.00.
One four-wheel drive Toro truckster for Glen Oaks to the low bidder, Spartan Distributor,
in the amount of $16,801.00.
One three-point hitch, tractor -drawn aerator for Red Oaks to Weingartz Supply in the
amount of $14,500.00.
One Toro 353 hp reel fairway mower for Springfield Oaks Golf Course to the low bidder,
Spartan Distributor, in the amount of $32,549.00.
Two 60 hp, nine -feet wide rotary mowers, one each for White Lake Oaks and Springfield
Oaks Golf Course, to the low bidder, Spartan Distributors, in the amount of $88,848.00.
AYES: Crawford, Gregory, Knollenberg, Lewis, McCulloch, Richards, Skarritt, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
ELLIS BARN RELOCATION AND REHABILITATION PROJECT:
An update was received on the progress of the Ellis Barn Relocation Project, including:
• Contractor is scheduled to begin disassembly/re-assembly within the next few weeks
• Oakland County 4-H is planning a grand opening in conjunction with the opening day of the annual
Oakland County 4-H Fair on July 25, 2005
• Giffels-Webster is donating a substantial portion of their professional services in the staking of the
barn's foundation
• Ekocite Architectural is donating the re -design of the historic cupolas
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(Commission Meeting, February 2, 2005)
• Fee reduction from Lopez Engineering
• Efforts to obtain the donation of in -kind services by Springfield Township Supervisor Collin Walls
Commission concurred with a request by barn owner Tim Birtsas to work with Parks staff to provide
assistance on the "Friends of the Ellis Barn" brochure and on news releases.
Administrator — Parks Operations Dan Stencil will be meeting with members of the Springfield Township
Historical Society on March 15 regarding the proposed relocation of the Davis House near the Ellis Barn.
RETREAT:
Staff requested Commission consideration to schedule a retreat to discuss issues that will provide staff with
direction for the future of the parks.
Commission concurred to hold a retreat on Wednesday, May 4, 2005 at the Glen Oaks Clubhouse. The
retreat will be held immediately following a regular Commission meeting that morning.
Staff will provide a draft agenda for the retreat at the April Commission meeting for review and possible
revision. The strategic plan will be included, along with current goals and objectives.
EXECUTIVE OFFICER'S REPORT:
Along with the Executive Officer's Report filed in the agenda, the following was noted:
---Staff was contacted by a county commissioner for consideration of a dog park in Pleasant Ridge. Staff
reviewed the proposed site, noting logistical problems that would deter the parcel from becoming a county
park, including: no parking, with no room for a parking lot; an alley adjacent to the site with 20 residents
backing up to it; the site is only 1.23 acres; plus, currently only Pleasant Ridge residents are allowed at the
site. After the site visit, staff recommended the parcel remain a community dog park.
---Staff is continuing to work with Madison Heights officials on a proposed dog park, once the drain
operation is in place. Madison Heights officials are also looking at a trail along that area.
---Tentative plans for a CLEMIS tower being placed on the west side of Orion Oaks have taken a new turn.
A developer in Orion Township is proposing a 15-acre donation of land off Squirrel Road south of Silver Bell
that might be appropriate for the land trade necessary to place the tower at the original site. Staff will keep
the Commission apprised as details develop.
---Staff has once again been contacted about the possible use of the water tower at Springfield Oaks for
a cell tower. Commission will also be apprised of any plans arising from the current interest.
---Commissioners were invited to join staff and Oak Management as they meet to negotiate the next option
on the concessionaire contract.
EXECUTIVE SESSION:
Moved by Mr. McCulloch, supported by Mr. Richards to adjourn the meeting to an
executive session for the purpose of discussing a proposed land acquisition.
AYES: Crawford, Gregory, Knollenberg, Lewis, McCulloch, Richards, Skarritt, VanderVeen, Vogt (9)
NAYS: (0)
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(Commission Meeting, February 2, 2005)
Motion carried on a voice vote.
Meeting adjourned to an Executive Session at 9:52 a.m.
The meeting was re -convened at 10:36 a.m.
GRANT APPLICATION RESOLUTION:
Moved by Mr. Crawford, supported by Mr. VanderVeen to adopt the following resolution
in support of a grant application:
WHEREAS, the Oakland County Parks and Recreation Commission has been
notified by the Department of Natural Resources that application for cost -sharing grants
from the Michigan Natural Resources Trust Fund and Land and Water Conservation Fund
may be submitted by April 1, 2005; and
WHEREAS, the Oakland County Parks and Recreation Commission has identified
and established priorities for acquisitions and established priorities for improvements within
the adopted Recreation Master Plan; and
WHEREAS, the Oakland County Parks and Recreation Commission recommends
the filing of the following application to the Department of Natural Resources for a matching
grant:
Highland Township Property Acquisition
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission recommends submission of the above -said grant application with
the appropriate matching funds to be designated from the one -quarter mill.
Commission directed staff to submit the grant application based on the current estimated value of $3.6
million for the property.
AYES: Crawford, Gregory, Knollenberg, Lewis, McCulloch, Richards, Skarritt, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
ADJOURNMENT:
The meeting was adjourned at 10:47 p.m.
The next Commission meeting will be 9:00 a.m. on Wednesday, March 9, 2005.
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J. David V NerVeen, Secretary Karen S. Kohn CPS/CAP, Recording Secretary
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