HomeMy WebLinkAboutMinutes - 2005.06.01 - 39153OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
June 1, 2005
Chairman Pecky D. Lewis, Jr. called the meeting to order at 9:06 a.m. in the commission room of the Parks
and Recreation Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary J. David VanderVeen, Hugh D.
Crawford, Martin Knollenberg, Charles Palmer, John Richards, Suzette Vogt
COMMISSION MEMBERS ABSENT:
Vincent Gregory, John McCulloch
ALSO PRESENT:
Parks and Recreation
Oakland County Purchasing
Oakland County Facilities Management
Oakland County Corporation Counsel
Straub, Pettitt & Yaste, Inc.
PUBLIC COMMENTS:
There were no public comments or questions.
APPROVAL OF MINUTES:
Ralph Richard, Executive Officer
Frank Trionfi, Administrator — Administration
Daniel Stencil, Administrator — Parks Operations
Joseph Figa, Chief of Design and Development
Mike Thibodeau, Chief of Golf
Sue Wells, Chief of Recreation
Janet Pung, Public Communications Officer
Sheila Cox, Accountant IV
Mike Donnellon, Architectural Engineer II
Sandy Dorey, Recreation Supervisor
Scott Guzzy, Buyer
Mike Hughson, Property Management Specialist
John Ross, Assistant Corporation Counsel
Stu Pettitt
Moved by Mr. Crawford, supported by Mr. VanderVeen to approve the minutes of the
meeting of May 4, 2005, as written.
AYES: Crawford, Knollenberg, Lewis, Palmer, Richards, Skarritt, VanderVeen, Vogt (8)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF PAYMENTS:
Moved by Mr. Crawford, supported by Mr. Richards to approve the Payment Approval
Summary, including:
- Internal Service Funds Payment Register for April, 2005 (FM 7, FY 2005)
- Payment Register for April (FM 7, FY 2005)
AYES: Crawford, Knollenberg, Lewis, Palmer, Richards, Skarritt, VanderVeen, Vogt (8)
NAYS: (0)
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(Commission Meeting, June 1, 2005)
Motion carried on a voice vote.
COMBINED STATEMENT OF OPERATIONS:
The Combined Statement of Operations for the month ending April 30, 2005 was accepted as filed.
ACTIVITIES REPORT:
The Activities Report for April, 2005 was accepted as filed.
ORGANIZATIONAL YOUTH CAMPING CONNECTOR TRAIL DEVELOPMENT PROJECT AGREEMENT
— INDEPENDENCE OAKS:
Moved by Mr. VanderVeen, supported by Mr. Palmer to adopt the following resolution to
proceed with the project agreement for the Organizational Youth Camping Connector Trail
Development Grant at Independence Oaks and to forward the project agreement to the
Oakland County Board of Commissioners for approval:
RESOLVED, that the Parks and Recreation Commission of the County of Oakland,
Michigan, does hereby accept the terms of the Agreement as received from the Michigan
Department of Natural Resources, and that the Oakland County Parks and Recreation
Commission does hereby specifically agree, but not by way of limitation, as follows:
1. To appropriate the sum of one hundred forty six thousand ($146,000) dollars
to match the grant authorized by the DEPARTMENT and to appropriate such additional
funds as shall be necessary to complete the project.
2. To maintain satisfactory financial accounts, documents, and records to make them
available to the DEPARTMENT for auditing at reasonable times.
3. To construct the project and provide such funds, services, and materials as may
be necessary to satisfy the terms of said Agreement.
4. To regulate the use of the facility constructed and reserved under this Agreement
to assure the use thereof by the public on equal and reasonable terms.
5. To comply with any and all terms of said Agreement including all terms not
specifically set forth in the foregoing portions of this Resolution."
AYES: Crawford, Knollenberg, Lewis, Palmer, Richards, Skarritt, VanderVeen, Vogt (8)
NAYS: (0)
Motion carried on a voice vote.
RESOLUTION - GENERAL INFORMATION AND REGULATIONS REVISIONS:
Moved by Mr. Palmer, supported by Mrs. Vogt to adopt the following resolution for revisions
to the General Information and Regulations:
WHEREAS, the Oakland County Parks and Recreation Commission was
established by the Oakland County Board of Supervisors in 1966 under P.A. 261; and
WHEREAS, P. A. 261 includes a provision to allow county parks commissions to
make rules for the protection, regulation and control of all its facilities and areas with the
approval of the Oakland County Board of Commissioners; and
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WHEREAS, the Oakland County Parks and Recreation Commission has
established rules and regulations for this protection, regulation and control; and
WHEREAS, revisions for clarification purposes are requested, which have been reviewed
and approved by the Oakland County Corporation Counsel.
NOW THEREFORE BE IT RESOLVED, that the Oakland County Parks and
Recreation Commission approves the revisions to the General Information and Regulations
as reviewed by Oakland County Corporation Counsel.
NOW THEREFORE BE IT FURTHER RESOLVED that these revised General
Information and Regulations be forwarded to the Oakland County Board of Commissioners
for approval.
AYES: Crawford, Knollenberg, Lewis, Palmer, Richards, Skarritt, VanderVeen, Vogt (8)
NAYS: (0)
Motion carried on a voice vote.
RESOLUTION — NATIONAL RECREATION AND PARKS MONTH:
Moved by Mr. Crawford, supported by Mr. Skarritt to adopt the following resolution:
WHEREAS, the Oakland County Parks and Recreation Commission's mission is
to provide all residents of Oakland County with recreational, leisure, and learning
experiences, parks, open spaces, and facilities, resulting in a comprehensive county park
system that enhances quality of life; and
WHEREAS, parks, recreation activities, and leisure experiences provide
opportunities for young people to live, grow, and develop into contributing members of
society; and
WHEREAS, parks and recreation creates lifelines and continued life experiences
for older members of our community; and
WHEREAS, parks and recreation generates opportunities for people to come
together and experience a sense of community through fun recreational pursuits; and
WHEREAS, parks and recreation agencies provide outlets for physical activities,
socializations, and stress -reducing experiences; and
WHEREAS, parks, playgrounds, nature trails, open spaces, community and
cultural centers, and historic sites make communities attractive and desirable places to live,
work, play, and visit, in a manner that contributes to our ongoing economic vitality; and
WHEREAS, parks, greenways, and open spaces provide a welcome respite from
our fast -paced, high-tech lifestyles while simultaneously protecting and preserving our
natural environment; and
WHEREAS, parks and recreation agencies touch the lives of individuals, families,
groups, and the entire community, which positively impacts upon the social, economic,
health, and environmental quality of our community.
NOW THEREFORE BE IT RESOLVED, that the Oakland County Parks and
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Recreation Commission proclaims July as Recreation and Parks Month and encourages
all citizens to celebrate healthy, active lifestyles by participating in their choice of recreation
and park activities.
AYES: Crawford, Knollenberg, Lewis, Palmer, Richards, Skarritt, VanderVeen, Vogt (8)
NAYS: (0)
Motion carried on a voice vote.
RESOLUTION — NATIONAL WATER SAFETY WEEK:
Moved by Mr. Palmer, supported by Mr. Crawford to adopt the following resolution in
support of National Water Safety Week:
WHEREAS, the citizens of Oakland County recognize the vital role that education
regarding the topic of water safety plays in preventing drownings and recreational water -
related injuries; and
WHEREAS, the citizens of Oakland County can best ensure quality health
advantages from water recreation by taking proactive steps learned through water safety
education; and
WHEREAS, Oakland County Parks operate two waterparks and three beaches for
recreational swimming, boating, and fishing for their citizens; and
WHEREAS, Oakland County Parks' professional staff is involved in water safety
at a county, state, and national level.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission recognizes June 6-12, 2005 as National Water Safety Week.
AYES: Crawford, Knollenberg, Lewis, Palmer, Richards, Skarritt, VanderVeen, Vogt (8)
NAYS: (0)
Motion carried on a voice vote.
RECREATION CONNECTION INITIATIVE:
Chief of Recreation Sue Wells reviewed staffs efforts to initiate and implement the Recreation Connection
Initiative, which is a program to seek input and have one-on-one discussions with all 61 cities, villages, and
townships in Oakland County.
Ms. Wells reported on the highlights and outcomes from the program and noted staff plans to repeat this
program on a biennial basis.
BIDS:
Moved by Mr. Palmer, supported by Mr. Crawford to approve the following bids as
reviewed and recommended by Purchasing and Parks staff:
Purchase of a Ray Pak Cupro Nickel Tube Bundle for the Red Oaks Waterpark pool boiler
to the low bidder, Detroit Boiler Company, in the amount of $10,658.00.
Award a contract for the replacement of 16 each 30-year old parking lot lights at the
Addison Oaks Conference Center to the low bidder, Alpha Electric, in the amount of
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$54,700.00, plus a five percent contingency of $2,735.00, for a total budgeted amount of
$57,435.00.
Approve an amount of $2,477.00 for additional asphalt to resurface the Addison Oaks
Conference Center parking lot to the contractor, Asphalt Specialists, Inc.
AYES: Crawford, Knollenberg, Lewis, Palmer, Richards, Skarritt, VanderVeen, Vogt (8)
NAYS: (0)
Motion carried on a voice vote.
ADA ASSESSMENT AND MASTER PLAN PROPOSAL:
Design and Development staff presented background information on the Qualifications Base Selection
Process to evaluate, select, interview, and negotiate a proposal to hire a consultant conduct an Americans
with Disabilities Act (ADA) assessment and develop a master plan proposal for the parks system.
The assessment will allow the parks system to be compliant with ADA, prioritize long-range plans for each
individual park, increase usage by disabled park patrons, and be proactive in identifying the needs of the
disabled.
Staff recommended Commission approve a contract with Straub, Pettitt & Yaste, Inc., in the amount of
$129,371.00, with a five percent contingency of $6,469.00, for a total budgeted amount of $135,840.00.
Moved by Mr. Crawford, supported by Mr. Palmer to award a contract to conduct an ADA
assessment and develop a master plan proposal to Straub, Pettitt & Yaste, Inc. in the
amount of $129,371.00, with a five percent contingency of $6,469.00, for a total budgeted
amount of $135,840.00.
AYES: Crawford, Knollenberg, Lewis, Palmer, Richards, Skarritt, VanderVeen, Vogt (8)
NAYS: (0)
Motion carried on a voice vote.
ELLIS BARN UPDATE:
Staff provided an update on the program of the Ellis Barn, noting it is completely disassembled. Also, the
main part of the foundation is completed and ramps are being poured. Re -assembly can now begin, and
staff hopes there will be something to show for the Special Park Districts Forum next week.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's Report filed in the agenda, the following was noted:
---Commissioners were reminded to let staff know if they are planning to attend the National Recreation and
Park Association Annual Congress, which will be held in San Antonio, Texas, on October 18-22, 2005.
---Commissioners were reminded to complete and return their long-range planning survey.
---On May 7, Addison Oaks opened approximately 4.5 miles of equestrian trails to the public. There were
134 horses — with accompanying riders — in attendance to celebrate the opening and use the trails.
EXECUTIVE SESSION:
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(Commission Meeting, June 1, 2005)
Moved by Mr. Crawford, supported by Mr. Palmer to adjourn the meeting to an executive
session in order to discuss a proposed land acquisition.
AYES: Crawford, Knollenberg, Lewis, Palmer, Richards, Skarritt, VanderVeen, Vogt (8)
NAYS: (0)
Motion carried on a voice vote.
Meeting was adjourned to an executive session at 10:10 a.m.
Meeting was re -convened at 10:46 a.m.
The meeting was adjourned at 10:47 a.m.
The next Comm' ion meeting will be at 9:00 a.m
J. Davi een, ecretary
on Wednesday, July 6, 2005.
Karen S. Kohn CPS/CAP, Recording Secretary
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