HomeMy WebLinkAboutMinutes - 2005.05.04 - 39155OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
May 4, 2005
Chairman Pecky D. Lewis, Jr. called the meeting to order at 9:27 a.m. in the banquet room of the Glen Oaks
Golf Course clubhouse.
C�Z�1ul►�ill���i7� ►1�i1�►�i1�;��77�9:I���i
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary J. David VanderVeen, Hugh
Crawford, Vincent Gregory, Martin Knollenberg, Charles Palmer, John Richards
COMMISSION MEMBERS ABSENT:
John McCulloch, Suzette Vogt
ALSO PRESENT:
Parks and Recreation
Oakland County 4-H Fair Association
Oakland County Corporation Counsel
PUBLIC COMMENTS:
There were no public comments or questions.
APPROVAL OF MINUTES:
Ralph Richard, Executive Officer
Frank Trionfi, Administrator — Administration
Daniel Stencil, Administrator— Parks Operations
Joseph Figa, Chief of Design and Development
Mike Thibodeau, Chief of Golf
Sue Wells, Chief of Recreation
Janet Pung, Public Communications Officer
Clyde Herb, Chief of Parks
LC Scramlin, General Manager
John Ross, Assistant Corporation Counsel
Moved by Mr. Palmer, supported by Mr. Crawford to approve the minutes of the meeting
of April 6, 2005, as written.
AYES: Crawford, Gregory, Knollenberg, Lewis, Palmer, Richard, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF PAYMENTS:
Moved by Mr. Skarritt, supported by Mr. Richards to approve the Payment Approval
Summary, including:
- Internal Service Funds Payment Register for March, 2005 (FM 6, FY 2005)
- Internal Service Funds Journal Voucher Register for January, February, and March
(FM 4, 5, & 6, FY 2005)
- Oak Management Credit for Services Rendered Register for January, February, and
March (FM 4, 5, & 6, FY 2005)
- Operating Transfers for January, February, and March (FM 4, 5, & 6, FY 2005)
- Payment Register for March (FM 6, FY 2005)
4-1
(Commission Meeting, May 4, 2005)
AYES: Crawford, Gregory, Knollenberg, Lewis, Palmer, Richards, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
COMBINED STATEMENT OF OPERATIONS:
The Combined Statement of Operations for the month ending March 31, 2005 was accepted as filed.
CAPITAL IMPROVEMENT PROGRAM BUDGET REPORT:
The Capital Improvement Program Budget Report for the month ending March 31, 2005 was accepted as
filed.
ACTIVITIES REPORT:
The Activities Report for March, 2005 was accepted as filed.
2004 AUDIT REPORT:
Moved by Mr. Palmer, supported by Mr. Gregory to receive and file the 2004 audit report
from Plante Moran.
AYES: Crawford, Gregory, Knollenberg, Lewis, Palmer, Richards, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Palmer, supported by Mr. Richards, in compliance with the Michigan Uniform
Local Budgeting Act and the Commission Bylaws, to amend the FY 2004 Operating Budget
to $19,021,860, with the individual amounts for each budget center to be the same as
those shown in the "Actual' column of page 16 of the report.
AYES: Crawford, Gregory, Knollenberg, Lewis, Palmer, Richards, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
GRILLROOM RENOVATION — GLEN OAKS:
Moved by Mr. Palmer, supported by Mr. Richards to approve an increase of $3,323 to the
current budgeted amount of $133,000 for the contract to Dan Boise Mechanical to
complete the installation of the new mechanical system for the Glen Oaks grillroom
renovation, plus transfer the approved contingency amount of $6,207 from the Operating
Budget Contingency to Glen Oaks Building Maintenance line item.
AYES: Crawford, Gregory, Knollenberg, Lewis, Palmer, Richards, Skarritt (7)
NAYS: (0)
4-2
Message
Page 1 of 1
Karen Kohn
From:
Sheila Cox [coxs@co.oakland.mi.us]
Sent:
Friday, May 06, 2005 4:44 PM
To:
'Karen Kohn'
Cc:
'Figa, Joe'; 'Frank Trionfi'
Subject: RE: Glen Oaks Grillroom Transfer Motion
Karen, this was a tuffy.
I would say ... to approve an increase of $3,323 to the current budgeted amount of $133,000 for the contract to Dan
to Dan Boise Mechanical for a revised budgeted amount of $136,3231trorder to complete the installation of the
new mechanical system for the Glen Oaks' grillroom renovation, plus transfer the approved contingency amount
of $6,207 from the Operating Budget's Contingency to Glen Oaks Building Maintenance line item.
I talked with Joe about the $6,207 amount. He's not sure we will even need it because the Glen Oaks' Bldg.
Maint. has $315,000 already in it for the grillroom, but I told him if we didn't transfer it now with this motion, then
we wouldn't be able to later unless we went back to the Commission again.
Sheila
-----Original Message -----
From: Karen Kohn [mailto:kohnk@co.oakland.mi.us]
Sent: Friday, May 06, 2005 12:55 PM
To: Cox, Sheila
Subject: Glen Oaks Grillroom Transfer Motion
Importance: High
Sheila:
Do I have this motion written correctly?
K2
Moved by Mr. Palmer, supported by Mr. Richards to approve the additional expenditure of
$3,323 to Dan Boise Mechanical to complete the installation of the new mechanical system at
Glen Oaks, plus transfer $3,323 from the Glen Oaks Building Maintenance budget
contingency to the Grillroom Renovation Project contingency.
5/10/05
(Commission Meeting, May 4, 2005)
Motion carried on a voice vote.
ELLIS BARN UPDATE:
Staff provided an update on the program of the Ellis Barn, noting it is approximately 95% disassembled.
Also, the foundation is expected to be completed this week. Re -assembly should begin in 2 to 3 weeks.
Meeting adjourned at 10:17 for a tour of the Glen Oaks Clubhouse.
Meeting re -convened at 10:42 a.m.
EXECUTIVE SESSION:
Moved by Mr. Crawford, supported by Mr. Palmer to adjourn the meeting to an executive
session in order to discuss proposed land acquisitions.
AYES: Crawford, Gregory, Knollenberg, Lewis, Palmer, Richards, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
Meeting was adjourned to an executive session at 10:43 a.m.
Meeting was re -convened at 11:15 a.m.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's Report filed in the agenda, the following was noted:
---Commissioners were reminded to let staff know if they are planning to attend any portion of the upcoming
Special Park Districts Forum being co -hosted by Oakland County Parks and the Huron -Clinton Metropolitan
Authority.
The meeting was adjourned to the long-range planning session at 11:27 a.m.
The next ommission meeting will be at 9:00 a.m. on Wednesday, June 1, 2005.
s
�G I,l
J. Davi anderVeen, Secretary Karen S. Kohn CPS/CAP, Recording Secretary
4-3